1. Carleton University OnLine

2. CUOL offers two types of online courses, recorded and web-based

3. Web-based Courses
Designed to be offered through cuLearn (online modules rather than lectures)
May be section R, W or O but that is not standard
Web-based courses may not be entirely online – some have seated testing supported by CUOL Exam Services
Listed on the CUOL courses page and E-Campus Ontario
CUOL promotes these courses, responds to queries from prospective students, assists with registration and more.

4. Academic department determines what will be offered this way and:
Designates it as “web” in session type
Uses section letter R, W or O if possible
Adds a note to say that this is an online course with no on-campus component

6. Recorded Courses Recorded during an on-campus section of the course
Choice of methods for online students to access the lectures
Most have formal seated testing – it’s up to the Instructor!
CUOL assists with proctored exams/midterms and schedules and runs informal midterms/deferrals including PMC and distance

7. Recorded Courses continued
Listed on the CUOL course list page and E-Campus Ontario. We promote courses and handle general inquiries/interest
Courses with on-campus requirements are marked as unsuitable for distance on our listing.
Occasionally are from a previous term (pre-recorded)

8. Academic department determines what will be offered this way and:
Creates in-class section (such as A)
Specifies CUOL classroom required (ZCOL)
Creates matching Video On Demand section (such as AOD) with a VOD session type

9. Creates CUOL section (T or V) with a CUOL session type
Creates matching Video On Demand section (TOD) with a VOD session type
Links Video on Demand sections to the course section so you have to be in the course to add the VOD.
Caps can be placed on the course sections as desired by the department, but are not needed on the Video On Demand section

11. CUOL generates the online course listing from Banner, using the session type to identify online courses. If the session type is missing, we don’t catch that the course is online. It doesn’t appear on our course listing, and does not get added to recording schedule or video on demand listings. It also won’t appear in the “online course” search in Carleton Central.

12. Limits of our automation
Our system can check for active courses but can’t check for “voice inactive,” so we might list them by mistake.
While we can filter for online courses when they are listed, it is much harder to be notified when courses are removed, cancelled or put on hold (especially with the “voice” workaround).
Please keep us in the loop if changes are made – especially cancellation of a course! It will save both our units, and our students, confusion.

13. Means of Access for Recorded Courses
Video On Demand
Live online stream from the classroom
CUOL Student Centre viewing kiosks (D299 Loeb)
CUOL Web Channel
Pay per Lecture
Note: CUOL no longer broadcasts on Rogers Cable

14. Exams
Students living more than 100 km from campus can apply to write their exams with an approved proctor.
They MUST be in the CUOL section to get this service (NOT the in- class!).
They apply online through the CUOL website and provide the proctor’s contact information in the application by the deadline near the start of term. Our staff confirm that the proctor is suitable.
Students can always write at Carleton with the rest of the class! No application needed.

15. Exam info for Instructors (both recorded and web based)
Instructors contact CUOL Exam Services to let them know if there will be proctored testing. If so, CUOL Exam services will:
Schedule the “unofficial” midterms and book rooms and provide proctors (Friday nights, Saturdays and Sundays)
Make arrangements with the PMC to support students with disabilities who have accommodations
Support distance students for both midterms and finals

16. How to Find Online Courses
CUOL website: a clickable course listing that links to a page for each course

18. How to find online courses continued…
Extra information on the course or on the Instructor is very welcome! It is one of the ways we can promote the course and Carleton’s online offerings.
Carleton Central: use “online courses” filter to find any course with a session type of “Web,” “CUOL” or “Video on Demand.”
E-Campus Ontario lists the online courses we normally offer, but not necessarily in the current term.

21. refer students to cuol when
they have a question about how CUOL courses work
they have a question about how distance exams work
they have a more detailed question about our offerings
they have a technical question
In other words, questions to do with the online
delivery mode and distance learning option.

22. We refer students to the academic department for
Questions about the academic requirements of the course
Questions about how it fits in their degree program
Questions about course caps and special permissions
Questions about pre-requisites and preclusions
We refer students to the Instructor for
detailed issues about the course itself – learning expectations, evaluation, structure
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