1. GET YOUR SHEETS TOGETHER

2. Hello! Mt. Bethel Elementary We are here because we love organization!
Carolyn Griffin
Julia Varnedoe
Mt. Bethel Elementary
We are here because we love organization!

3. 5 big ideas to save time, organize your work, and improve accuracy
TESTING TIPS & TRICKS
5 big ideas to save time, organize your work, and improve accuracy

4. Organization is what you do before you do something, so that when you do it, it is not all mixed up.
-A. A. Milne

5. MANAGE YOUR WORKFLOW Manage work with Kanban Flow
List all jobs that need to be done
Play to strengths

6. Click image to watch video

7. 2. PREPARE TO TEST Martha Stewart Crafts Screw Punch
Blue Signature Stamps
Date Stamp
Parent Copy Stamp
Envelope Moistener
Fingertip Moistener
Sample envelopes for grade level mailings
Metered postage stamps
Shipping Labels Avery 8464
File Labels
File Folders - manilla & colored
Testing Bins & Pencils

8. 3. MAKE TESTING BINDERS One binder per assessment type
Store in crate - easy to place on cart for testing

9. 4. MAKE SCORING LABELS Mail MERGE

10. Mail Merge Your Testing Labels
Make Life During Testing a Bit Easier!

11. Step 1 - Create an Excel Spreadsheet
Enter all needed information for labels into an Excel spreadsheet, with a heading in the top field of each column (Do not use slashes...Excel automatically turns information paired with slashes into birthdates.)
Adding a “y,” “m” or “d” beside the month, day and year of a child’s age is helpful once the Information is printed on the labels. m

12. Step 2 - Download Testing Label Template
Open (and have handy on your desktop) the testing label that you want to create & merge (click on the labels below to access the link to download)
CogAT NNAT
IOWA ⅚ IOWA 7

13. Step 3 - Get started in a Word Document
Open a blank Word document & click:
Mailings
Start Mail Merge

14. Click “Labels”
Enter the Avery # (we use Avery Shipping Labels, #8464)

15. Step 4 - Set up the label template
You will then see a template for six labels (per page) on your screen...

16. Click the top, left corner of the label that you have saved (the first word document that you opened), and copy that entire image
Paste the image into each of the six portions of the template

17. Step 5 - Merge YOUR students’ information now...
Select “Recipients”
“Use an existing list”
Find the excel spreadsheet that you saved & open it

18. Step 6 - Personalizing Each Label
Put your cursor where you want your first merge field to be entered “First” & click Insert Merge Field.
Click the space bar once, then Insert Merge Field again and choose “Last”
Put the cursor under the Homeroom & Insert Merge Field, choosing “HR Tchr”
Finally, put the cursor under the age (super important for our ability tests)... Yr Mo and D

19. Step 7 - Update Labels to make sure you like how it is laid out and how it looks... you can make changes and add spaces at this time, if necessary

20. Step 7 - Preview Results
This is when everything falls into place! clicking “Preview results” will prompt all of the information on the Excel spreadsheet to populate into the appropriate field.

21. Step 8 - Print
To print...finish & merge, then Print Documents (don’t forget to put the labels into your printer before printing).

22. End Product
You end up with labels that can easily be used on the wide array of standardized tests given throughout a testing window. The steps used in scoring and norming are conveniently outlined on each label to provide guidance.

23. 5. Grading & Norming Color Coded grading Check in different color
Check/OK or circle errors on each page

24. 5. Grading & Norming Use screwpunch to make scoring mask
Make cheatsheet for each assessment: raw score calculator, rounding rules, etc.
Create master sheet with standard testing dates for each grade level for GF4’s & GF5’s

25. THANKS! Any questions? You can find us at: carolyn.griffin@cobbk12.org