1. National Data Exchange (N-DEx)
(Welcome and introduction of self)
Federal Bureau of Investigation
(FBI)
Managed by the Incident Based Reporting Bureau
Texas Department of Public Safety
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2. What Is the N-DEx System?
National online investigative information sharing system
Available 24/7 from any secure internet-capable device
No-fee service
Unclassified system
What is N-DEx?
N-DEx is a national online investigative information sharing system that brings together records from across the nation.
N-DEx is a no fee service which is available 24/7 from any secure internet-capable device. Investigators and analysts have the ability to discover information from across the nation in one spot that will display the entire life cycle, from initial contact to release from prison, including probation and parole of their suspects.
All information in the N-DEx System is unclassified. N-DEx does, however, contain information which often forms the basis of criminal intelligence. N-DEx does not contain criminal intelligence data, as defined by Title 28, Code of Federal Regulations (C.F.R.), Part 23.
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3. Why N-DEx? N-DEx Completes the criminal justice lifecycle
LEA
TRADITIONAL CJIS
Completes the criminal justice lifecycle
Provides greater record details
Complements existing data sources
A centralized source of criminal justice information
Why do we need N-DEx?
Basically, there is a data gap between the information sharing systems. This can be explained using a puzzle analogy. Think of each system out there as being a piece of a puzzle. Wherein, no single piece of the puzzle can complete the overall picture by itself. Similarly, there is no single system out there which has all of the data.
The traditional CJIS services of NCIC and III are one piece of the puzzle. This is great information, but it is only a snapshot in time when the subject was arrested. Then you have your federal data: FBI, DEA, ATF, TSA, etc. All excellent systems, but these systems are not accessible on demand to the average user. Additionally, you have your state and local RMS data. The intimate local knowledge which is not know outside of those agencies and areas.
N-DEx helps to complete the criminal justice lifecycle. Complementing the existing systems and centralizing the source of criminal justice information. It provides any contact with a criminal justice agency regardless of role. Providing a more complete picture of the person, place, or thing being investigated.
Anything an agency maintains in its record management system (RMS) can be shared with the N-DEx System.
N-DEx data includes everything from incident reports, arrest reports, booking and incarceration reports, pre-trial investigations, to probation and parole records.
FEDERAL
N-DEx
CORRECTIONS
PROBATION & PAROLE
COURTS
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4. What Is Shared in the N-DEx System?
Incident and arrest reports
Booking and incarceration reports
Probation and parole reports
Narrative information
And much more
N-DEx data includes everything from incident reports, arrest reports, booking and incarceration reports, pre-trial investigations, to probation and parole records. The records show anything that an agency maintains in its record management system (RMS) and wishes to share (to include narratives, images, etc.).
N-DEx does not contain criminal intelligence data, as defined by Title 28, Code of Federal Regulations (C.F.R.), Part 23.
NOTE: N-DEX DOES NOT HOUSE CI BUT WILL BE FEDERATING TO DATA WHICH DOES IN THE NEAR FUTURE
N-DEx does not contain criminal intelligence data, as defined by Title 28, Code of Federal Regulations (C.F.R.), Part 23
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5. Who Can Benefit From the N-DEx System?
Generate leads
Promote deconfliction
Enhance background checks
Improve officer safety
N-DEx provides a centralized one stop shopping for Investigators, analysts and criminal justice professionals.
The lifecycle approach of N-DEx applies not only to data, but to a commitment to ensure the system is aligned with the information sharing needs of ALL criminal justice professionals. While this certainly includes more traditional investigative uses, users have also reported success using N-DEx to clear outstanding warrants, monitor criminal justice contact of high-risk supervised populations, and even support tactical needs such as traffic stops.
N-DEx may also be used for criminal justice employment background checks. However, if an agency uses N-DEx for these background checks they must adhere to the appropriate policies of the N-DEx Policy and Operating Manual.
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6. N-DEx System Local, State, Tribal, and Federal Participants
ATF
FBI
6,800+ Agencies
768 Texas Agencies
722+ Million searchable records
125 Million Texas Records
Billions of people, places, and things
BOP
USMS
Currently, there are over 6,800 agencies contributing data into the N-DEx System. Information from local, state, tribal, and federal agencies. As well as participation from ALL 56 FBI field offices.
There are over 700 million searchable records which can be accessed by the system.
Approximately half of the data is ingested directly and the other is federated.
(~400 million ingested / 300+ million federated)
This equates to billions of people, places, and things.
Federal Bureau of Investigation (FBI) - FBI Case Records (FD-302s)
Federated - National Crime Information Center (NCIC), Interstate Identification Index (III), Next Generation Identification (NGI)
United States National Central Bureau (USNCB) INTERPOL - Over 64 million records
Wanted Subjects, Gang Members, Missing Persons, Sex Offenders, Stolen Vehicle, Stolen/Lost Travel Documents (visas, passports, etc.)
Department of Homeland Security (DHS) - Over 134 million records
The Traveler Enforcement Compliance System (TECS)
Subjects handled by both Immigration and Customs Enforcement (ICE) and Customs and Border Protection (CBP)
Enforcement Case Tracking System (ENFORCE)
Arrest, booking and removal of persons encountered during immigration and criminal law enforcement investigations and operations. It also includes biographic data on the subjects along with their photos.
National Crime Information Center (NCIC) Almost 12 million records
Query Article, Gun, Vehicle, Wanted Person, Image, Boat, Securities, Protection Order, and Sex Offender
Next Generation Identification (NGI)
Searches for NGI require an FBI Number (FNU) or Universal Control Number (UCN) and return the most recent facial image on file in the FBI NGI database. NGI results are returned using the N-DEx notification feature. If the result is returned in 45 seconds or less, N-DEx will also display the records on the results screen.
Bureau of Prisons (BOP) - Inmate Management records.
Drug Enforcement Administration (DEA) - Closed NADDIS records.
Department of Defense (DOD) - Incidents/arrests related to the military community
Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) - * Persons denied a firearm per the Brady Law. * Case records with subjects of interest (closed cases).
United States Marshals Service (USMS) - Case records (open and closed).
Department of Homeland Security (DHS) (Federated) * The Traveler Enforcement Compliance System (TECS) * Enforcement Case Tracking System (ENFORCE)
Joint Automated Booking System (JABS) - Federal Booking data including mug shots.
Federal Air Marshals Service (FAMS) - Transportation Information Sharing System (TISS) Suspicious Incident Reports.
USNCB
DEA
DOD
FAMS
DHS
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JABS

7. Surrounding States New Mexico (LInX) 3 Million Records
28 Agencies – Including Albuquerque
Oklahoma
515,000 Records
360+ Agencies
Arkansas
210,000 Records
2 Agencies
Louisiana
3.3 Million Records
10 Agencies – Including New Orleans
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8. N-DEx Data Access Agreement
Verification and advanced permission requirement
Search activity subject to audit
Adherence to CJIS and N-DEx operating policies
The very first time you log into the system and then once per year thereafter, users will see this data access agreement.
Users will be affirming three things:
1. Prior to any reliance or action upon, or secondary dissemination of information found within N-DEx, users must contact the record owning agency and verify the information contained within the record.
2. N-DEx is a CJIS based service and all system activity is subject to audit.
3. Users will adhere to CJIS and N-DEx operating policy requirements.
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11. Batch Search
The batch search function enables users to search multiple (up to thousands) of people, phone numbers, vehicles, or key words at one time.
These batch searches may also be set to run like a subscriptions on a reoccurring basis (they may be set for daily, weekly, or monthly).
Some common uses for batch searches are: wanted persons, monitoring probation/parole populations, missing persons, cold cases, and others.
Batch searches cannot access federated data sources.
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12. Batch Search
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13. The N-DEx System in Action
Tennessee DOC – 6,500 absconders
Over 200 system “hits” during the first month
Originating from 21 different states
34 absconders incarcerated in other facilities
Multiple subjects listed as a witness or victim
The Tennessee Department Of Corrections (DOC) was one of the first agencies to utilize the N-DEx System’s batch search functionality.
A spread sheet containing the first names, last names, and dates of birth of 6,500 absconders was compiled. This information was ingested into the N-DEx System and set to run on a recurring basis to track the absconders.
During the first month over 200 hits were received. These results originated from 21 different states all over the nation. Thirty-four absconders were found to be currently incarcerated in other facilities. Additionally, multiple other absconders were found as witness or victims in reports.
Hence, demonstrating the power of the N-DEx system; Reaching across different systems and platforms, extracting information from structured data fields and narratives, all while compiling it all into one centralized location.
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14. Subscription and Notification
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15. Subscription and Notification
New agencies are joining N-DEx and new data is submitted to the system daily. Users may set a subscription for their searches and N-DEx will notify them if new data matching their interest enters the system.
The subscription service allows N-DEx to be used as a de-confliction tool. The subscription feature allows users to learn who else has an interest in who and what they are investigating. N-DEx automatically and continuously searches for possible conflicts between investigations. This allows users to discover where other investigations intersect with theirs.
The N-DEx subscription feature allows you to be automatically notified when new information related to your investigation enters the system. You can also be notified when other criminal justice personnel search for the same people, places, things, events, and key words as you.
After viewing any individual record, you may subscribe to that particular record and be notified if it is updated at any time in the future. You may also set a subscription to be notified when a person/entity view is either changed or viewed by another user.
Users can elect to receive electronic notification to an address of their choosing. The system will also forward a notification to the user which can be found under the notification tab.
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16. Visualization Tools N-DEx provides data visualization tools.
Users can perform a geo-visualization or a link visualization.
With the simple click of a button, N-DEx will automatically plot a record(s) on a map or visualize a record(s) in the form of a link diagram.
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20. Collaboration
The collaboration feature enables users to share case notes, blogs, calendars, and files of any size or type instantly with other users. Collaboration sites may be open to all N-DEx users, or restricted to identified users.
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21. Collaboration
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22. On-Demand Help Resources
The N-DEx System provides users with an extensive set of on-demand resources.
Everything from one page “cheat sheets” to demonstrational videos.
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23. Who Can View N-DEx Data? ORI Based:
Law enforcement agency’s (LEAs) ORIs ending 0 – 9
Prosecuting attorney's offices –“A”
Pretrial service agencies and pretrial release agencies – “B”
Correctional institutions – “C”
Campus police – “E”
Probation/Parole – “G”
INTERPOL – “I”
Courts/magistrates – “J”
Custodial facilities –“M”
Regional dispatch centers – “N”
Other – “Y”
Agencies may elect to share their data with all users or agency types in N-DEx, or they may apply agency based sharing levels to identify different sharing restrictions based off the agency type.
An example would be that an agency wants to share all their data as viewable (Green) with Law Enforcement Agencies, but they may want to only allow Corrections and Probation/Parole to get Point Of Contact (Yellow) level access, and all others would receive no indication that the records exist (Red).
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24. Why Use N-DEx? Does N-DEx really work? Is all that data useful?
Can data from across the country help me?
Yes, it can!
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25. Who Are You Looking For? Not just for finding suspects
Link to acquaintances, vehicles, and addresses
Track down witnesses
Find crime victims
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26. Family Violence Victim
Hidalgo County in Early 2017
DA’s Office is Preparing for Trial
Texas Contact Information No Longer Valid
Sources Indicate Victim Moved to the East Coast
DA Investigator Turned to N-DEx
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27. Family Violence Victim
Search Led to an Incident Report
TN Phone Number for FV Victim
Led to Search of TN Driver License Database
DL Found for Victim
Address Current. Victim Located
Testimony Led to Conviction
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28. Success Story The Absconded and the Missing
The Search for One Led to Finding the Other
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29. Sister of the Absconded
Cynthia L Schelander
The Missing
Sister of the Absconded
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30. Convicted of Aggravated Sexual Assault of a Child Absconder
John Marvin Shelander
ALIASES:
John M Shilander
John Marvin Shilander
Marvin Shilander
Convicted of Aggravated Sexual Assault of a Child
Absconder
Candidate for TXDPS 10 Most Wanted
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31. BANK ROBBERY GUN
N-DEx was designed for ease of use. Practitioners from across the nation were asked for input during all stages of development. Criminal justice agencies from across the nation asked for an intuitive system. Accordingly, everything about N-DEx looks familiar to the user.
As previously mentioned, all searches are subject to audit. A valid search purpose code and reason are required. In the search reason field enter a valid case number or some other descriptor so that in the event of an audit you may articulate that the search was conducted for a valid reason.
The simple search feature allows users to conduct a search for any key words, phrases, names, etc. Users may, for instance, conduct a search using the terms bank robbery and gun. This search will return results from any records in the system that contain these words anywhere within the record.
A user may narrow search results by using the filtering system located on the left-hand side of the screen. These filters allow for the narrowing of results by geographic location, date of incident, data owner, or submitting agency ORI.
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32. Targeted Search
Targeted searches allow a user who has specific information about a person, place or thing to conduct a search using structured data elements. A user who conducts a targeted search on a specific name will receive all records from the system that contain that specific name.
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33. Known Person Results
The known person results provides the user a one-page composite of any subject. The system retrieves all records related to a specific person and presents them in a concise, clean format for user review.
N-DEx extracts the identifiers from all records associated with a particular person in order to provide a snapshot of her/his identifiers, associations, locations, property, and any pictures that may be found within the system.
N-DEx automatically connects the dots between seemingly unrelated information. N-DEx helps investigators by providing relationships between people, places and things.
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38. San Francisco, CA Police Department
TXDPS Crime Analyst
San Francisco, CA Police Department
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39. DATA SHARING Absconder Location Missing Person Report Crime Analyst
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40. N-DEx Helps Identify a Pandering Pimp
2017 Success Story of the Year Award
Las Vegas Metropolitan Police Department
Kidnapping/sex trafficking case
Subject known only as “Glacial Proctor”
N-DEx Success Story of the Year Award 2017
Las Vegas Metropolitan Police Department sex trafficking case January 2016.
Victim was “kidnapped” and brought to Las Vegas, Nevada, to commit prostitution acts.
The pimp was known only as “Glacial Proctor.” 
Usual systems checked with no results on the name "Glacial Proctor.“ Victim insisted pimp had a criminal past.
Search of N-DEx revealed “Glacial Proctor” to be the alias of Pierre Fletcher.
Fletcher was arrested for sex trafficking, sexual assault, and pandering an adult with force.
Fletcher pled guilty to pandering an adult with force (x2) and was sentenced to months in the Nevada State Prison.
As of December 2016, he was being housed at the High Desert State Prison in Nevada.
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41. Accessing the N-DEx System
No-fee service
Access Requirements
User Agreement
Agency Administrator
N-DEx does not charge a fee to access the system.
N-DEx is a mobility based system and can be accessed in multiple ways. Users can utilize the FBI’s LEEP portal, a regional partner portal, or a state system portal to gain access to N-DEx.
In addition to running searches in the N-DEx portal, agencies can also opt to utilize the LEXS SR, where the N-DEx data is leveraged within their existing system (their system retrieves N-DEx results within their own system).
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42. TDEx Program Office 512-424-2629 tdex@dps.texas.gov
Easier, faster access to nationwide data
Improved collaboration with other agencies
Simplified notification of new records
More efficient case management
Summation
(All of these bullets are documented benefits that have been shared with us by users via the recent user assessment.)
- N-DEx gives you nationwide data and information with an average response time less than 4 seconds
- It facilitates improved collaboration amongst agencies
- Provides simplified subscription/notification for new records
- Enables better use of time and assets – let the system do the work
- All of which lead to enhanced officer safety
Contact information
Enhanced officer/agent safety
TDEx Program Office
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