1. 2018 Council on Resolutions
Zones Webinar - October 28, 2018
Duane Benton, Chair Council on Legislation
Michael Brown, Zone Technology Coordinator

2. Audio options Use the Audio pod to select Use Telephone - or -
Use Mic & Speakers
* To improve sound quality, please close all unnecessary programs such as , MS Office, etc. If you have a cell/mobile phone, please move it away from your computer.
MODERATOR
So for audio, you have your own control panel in the upper right corner of your screen that looks similar to the one here. Use the orange arrow to open or close your control panel.
Next, you’ll select the audio option for listening to today’s webinar. Select the option you prefer in your own control panel in the upper right hand corner of your screen.
If you wish to connect via the telephone the access numbers are provided to you. Or, you may choose to participate via microphone and speakers from your system. If you are using your computer’s speakers and are having problems hearing, you may wish to try USB headphones or you may wish to try switching to the telephone option.

3. Using the question pod Use the question pod to type in your questions.
MODERATOR
In order to maintain the highest sound quality possible, all but myself will be muted during the webinar.
Submit your questions or comments through the question pod on your attendee control panel (in the upper right corner of your computer screen).
You can also use the question pod if you’re having technical difficulties. Simply describe the problems you are having right here in the box, and an RI staff member will assist you right away.
Now, let’s take a moment to practice using the question pod. Please type your name and the name of your Rotary club.
****** Comment on answers coming into the questions pod
Enter your Position

4. Council on Resolutions
Topics to cover;
General recap of the COR voting process.
Q&A…Since debate is not part of the COR process, this webinar provides an opportunity to discuss your questions or concerns about the resolutions that are up for vote.

5. Council on Resolutions
Occurs annually, online
Each district’s Council representative participates
Deadline for submitting resolutions is 30 June each year
2018 COR – 15 October – 15 November (resolutions available for viewing on 1 October)
The Council on Resolutions meets annually online through the My Rotary website. As you know, the COR is not a traditional meeting where everyone is online at the same time viewing and voting on resolutions. Rather, beginning on 1 October, Council members are able to read resolutions and then on 15 October, district Council representatives can begin voting. We are currently in the middle of voting.
The deadline for submitting resolutions is 30 June each year. Resolutions are then published on 1 October and voting runs from 15 October to 15 November. Results are published by 20 November.
**If asked about debate**
Debate is not included in the COR. The goal was to make the site as simple to use as possible and including debate, with real-time translation, made the process much too complicated. If you have a question about a certain resolution, you are always welcome to Council Services staff and they will be able to help you. If you want to discuss resolutions with members of the Council, there is a discussion feature in the Council on Legislation workgroup that all voting and non-voting members of the Council have access. While staff is able to view the discussion, they are not moderating nor translating it.

6. Resolutions What is a Resolution? Requests of the RI Board or Trustees
Do not change RI’s constitutional documents
May be submitted directly to the Board as petitions
By now, most of you know that a resolution is a request to the Board or the Trustees to take an action that is not covered by the constitutional documents. For example, asking the Board to change the age requirements for Interact.
Keep in mind that clubs can also submit resolutions directly to the RI Board as petitions. This is an alternative, quick way to have your club’s or district’s idea considered by the Board, instead of submitting a resolution to the Council.
Resolutions seek actions by the Council that do not amend the constitutional documents. Resolutions are considered each year at the Council on Resolutions, taking place each October and November.
As an alternative to submitting proposed resolutions, a club may submit a petition to the RI Board. The process allows clubs to bring issues of concern to the Board for consideration and possible action at its regular meeting.

7. Enactments What is an Enactment? Changes constitutional documents
Includes purpose and effect statement
Considered every 3 years
The 2019 Council will only include enactments. Enactments seek to change RI’s constitutional documents (the RI Constitution, RI Bylaws, and the Standard Rotary Club Constitution). They are considered at the Council on Legislation held every three years.
Enactments for the 2019 COL were due by 31 December When submitting enactments, the proposer provided a statement of purpose and effect, 300 words or less, in order for the proposal to be considered duly proposed. If a statement was not provided, it will not be transmitted to the Council on Legislation for consideration. This statement should have identified the issue or problem that the proposed legislation seeks to address and explained how the proposal addresses or resolves the problem or issue. Purpose and effect statements are not required for resolutions, but they may be included. This is up to the proposer to decide.
Enactments for the 2019 COL will be published in August or September You will have about 7 months to review the items.

8. All Rotarians can view resolutions
Key features of the COR
Online each year
Training materials
“How to” guide
FAQs
Representative handbook
Flexible Voting Time
Voting begins as soon as resolutions are published
Sign in to vote when you are ready
All Rotarians can view resolutions
But no delegation
The key feature of the COR are :
First, it’s held entirely online each year. From reading the resolutions to voting to seeing the results, it will all be online.
Second, training is by a “how to guide.” FAQs, and a representative handbook.
The COR is not a traditional meeting where everyone is online at the same time viewing and voting on resolutions -- nearly impossible with a world-wide, multi-language audience. Instead, the resolutions will be published and representatives can begin reading and voting on them right away, within a one-month window. All Rotarians can view the resolutions, and eventually the results, on My Rotary. However, only representatives may vote. Please note that representatives are not able to delegate their role to a different Rotarian, since the Council does not permit proxy votes (RI Bylaws )
FOR THE PRESENTER:
Debate is not included in the COR. The goal was to make the site as simple to use as possible and including debate, with real-time translation, made the process much too complicated. If you have a question about a certain resolution, you are always welcome to Council Services staff and they will be able to help you. If you want to discuss resolutions with members of the Council, there is a discussion feature in the Council on Legislation workgroup that all voting and non-voting members of the Council will have access to once their term begins on 1 July. While staff is able to view the discussion, they are not moderating or translating it. Please keep this in mind if you choose to use this feature.
*This statement may bring up questions about the mandatory training. As a reminder, representatives have mandatory training at their Rotary Institute in and must complete the online training in order to be reimbursed for their expenses at the Council on Legislation. Since the COR should not incur any expenses for the representatives, the mandatory training does not apply to the COR. They are not required to undergo training to be a Council representative, only to be reimbursed for COL expenses. (There has be a little bit of confusion on this.)

9. Items Transmitted to Council 357 220 200 181 116
Council Statistics
2007
2010
2013
2016
2019
Items Transmitted to Council
357
220
200
181
116
Enactments
174
128
151
117
Resolutions
183 92 49 64
n/a
Items Adopted 97 66 59 61 ? 47 53 38 19 6 14
This is an historical breakdown of legislation at the Council. As you will note, typically, about 30 to 40% of the proposed enactments are adopted, while 10 to 20% of the resolutions are adopted and sent to the Trustees and Board.
For perspective, during the first year of the COR approximately 45% of the Resolutions proposed were adopted. (17 adopted from 38 proposed.)
2019 will be the first year where only enactments will be considered at the Council on Legislation.

10. Significant dates for the Councils
August-September 2018
Legislation for 2019 COL published
1 October –
15 November 2018
2018 Council on Resolutions
By 20 November 2018
COR results posted
November 2018
COL registration materials ed to representatives
14 February 2019
Statements of Support or Opposition due to Rotary
March 2019
COL webinar (tentative)
14-18 April 2019
Council on Legislation
By 18 June 2019
COL Report of Action and updated constitutional documents published
30 June 2019
Resolutions for 2019 COR due to Rotary
15 November 2019
2019 Council on Resolutions

11. Additional Information
Article 10 of the RI Constitution
Articles 7, 8, and 9 of the RI Bylaws
Article 59 of the RI Code of Policies
Representative Handbook
Councils page on My Rotary

12. Key Points
Be sure to read the full text of each resolution as it may cover additional points that are not readily apparent it the brief synopsis.
Remember you can save your work in order to go back and review your votes prior to submitting them.

13. Questions?

14. QUESTION 1
…while I found a few Resolutions that I do not agree with, in general why would we be opposed to any Resolution since these merely ask the Board of Directors to “consider” them? Why would we not leave it to Board to accept or reject them? Is it for the purpose of weeding out some of the Resolutions to reduce the Board’s workload?

15. Reply
A resolution is a request to the Board or the Trustees to take an action that is outside the purview of the constitutional documents. By casting your vote on a specific Resolution, you are letting the board know that you agree with the point being made and wish for the board to take further action and review this topic for consideration.
In making your vote, consider the overall value of the proposed resolution. Is it a global issue or just a local/regional issue?

16. QUESTION 2
…why are 23 of the 55 (42%) of the resolutions submitted from various districts in Japan?

17. QUESTION 3
Resolutions 18R-46, 18R-47 and 18R-48 Discusses the need to change the DDF distribution of the Global & District grants from 50/50 split to be able to access all or part of the undistributed Global grant monies.
As previously covered at the summer leadership seminars and recent zone institute, TRF is currently testing various versions of this.

18. Resolution 18R-31 (similar to 18R-30)
QUESTION 4
Resolution 18R-31 (similar to 18R-30)
Do we have a district 6580 representative on the webinar to discuss your proposed resolution?