1. USDOT Public Access Policy and Compliance
The United States Department of Transportation
Implementation of Public Access to Federally Funded Research
USDOT Public Access Policy and Compliance
RAC Summer Meeting
Providence RI
25 July 2016
Mary Moulton
US DOT National Transportation Library

2. NTL Services Consultation Reference Services
Taxonomy and Ontology development
Digitization services
Networking and Outreach Activities
Transportation Knowledge Networks
Transportation Librarians Roundtable
Transportation Research Thesaurus
Science.gov
Reference Services
Ask-A-Librarian
FAQs
User training sessions
Traditional reference and research services
Collections and Resources
50,000-item digital repository
BTS Data archive and Data portal
Our stakeholders for these services are the Department transportation libraries and librarians, transportation researchers, policy-makers, students, academicians, and practitioners.
Some examples include Congress, media, local governments, students, and the general public.
In thinking about the community, transportation presents some unique opportunities. Transportation professionals are primarily engineers. As we know from the work of Carol Tenopir, Jose-Marie Griffiths, and Don W. King, communication patterns of this group is highly personal and social. As information professionals, we have a challenge of raising awareness of our value and skills to this community.
The Information Age has helped our cause. So, why a discovery tool now?

3. WH OSTP Memo on Public Access
Increasing Access to the Results of Federally Funded Scientific Research:
The direct results of federally funded science, including peer-reviewed publications and digital data, will be made freely accessible to the public to the greatest extent possible, consistent with law and other objectives, including the continued availability of peer review.
Each Federal agency with over $100M in annual research expenditures will develop a plan for public access, after consultation with stakeholders including researchers, universities, libraries, publishers, and representatives of other potential users. 
NTL’s role
NTL Digital Repository identified as the solution for long-term access to publications and compliance

4. Scope and When to Comply
USDOT plan is ONLY prospective in nature. It covers all scientific research funded through:
- New funding agreements established after 12/31/2015
- Existing funding agreements adding additional funding after 12/31/2015
Small Business Innovation Research (SBIR) program research results are expressly exempt.
USDOT plan does not “chase the color of money.” Research conducted under formerly federal funds directed to alternative sources (i.e., state DOT funds, pooled funds, SP&R, and all TRB cooperative research programs) prior to their apportionment to a specific research program/project are not required to comply with the USDOT plan.

6. Summary of Researcher Requirements
Plan for, report, and perform data management activities
Obtain an ORCID for all project authors (one-time step)
Report your research project progress to TRB’s Research in Progress database
Include ORCIDs and funding agreement numbers on publication and dataset submissions
Ensure terms and conditions of peer-reviewed journals do not impair authors’ obligations under DOT public access plan (non-exclusive rights under copyright are retained by DOT)
public access deliverables and associated metadata to to USDOT Research Hub, NTL, and TRB.

7. ORCID: Open Researcher and Contributor ID
To Create an ORCID:
1.Visit 
2. Complete basic profile information (only name and address are required)
3. Specify default level for future research
What does ORCID do? ORCID provides a registry of persistent unique identifiers for researchers and scholars and automating linkages to research objects such as publications, grants, and patents. Where can I find more information about ORCID? What kind of organization is ORCID? ORCID is an international not-for-profit organization created in 2010 to benefit research organizations and funders, publishers, and researchers.

8. Required Elements: Data Management Plans (DMPs)
Description of the Data
Standards to be Used
Policies for Access
Policies for Re-Use, Re-Distribution, and Derivative Products
Plans for Archiving and Preservation
For more Information:

9. Research Results: How are Publications and Data Defined?
any scientific research project written deliverable funded, fully or partially, through a DOT-managed contract, grant, or other funding agreement;
any intramural technical or final reports; and
all final peer-reviewed manuscripts accepted for publication
Data
all scientific data collected through research projects funded, either fully or partially, by federal funds awarded through a DOT contract, grant or other agreement or collected by DOT employees;
“data” is, for example, numeric or qualitative data, image or video data, text sequences, samples, physical collections, software, algorithms, and models. This data can be Instrument-generated digital data output, researcher-generated databases, data transformations, data linkages, tables, and/or spreadsheets, observational data, etc.

10. Terms and Conditions for Publications
As of 1 January 2016, DOT receives a comprehensive non-exclusive, non-transferrable, paid-up, royalty-free copyright license as a term and condition of funding agreements
Right to copy;
Right to distribute;
Right to prepare derivative works;
Right to display; and
Right to perform in public
DOT asserts these rights on the all final peer reviewed manuscripts accepted for publication (will be embargoed for one year after publication date)
Researchers are responsible for ensuring that any agreements with publishers or other outlets does not conflict with these terms

12. Final Submission Package
Submitted to USDOT Research Hub, NTL, and TRB 
Include:
URLs to or attached files of final written deliverables
URLs to datasets with associated descriptive metadata
USDOT Research Hub Display ID
Funding agreement number
ORCIDs for all author(s)
FHWA Research Library could be a resource to support compliance activities

13. DOT Public Access website
Overview of research process and public access
Links to US DOT Public Access Plan and executive summary
Information for researchers
How to comply
Creating a data management plan
Evaluating repositories
Managing rights
Requesting an embargo
Links to US DOT Research Hub and NTL Digital Repository
If you work for the transportation sector, the DOT Public Access website is the best place for current information about Public Access. The site features … detailed on the slide.

14. DOT Public Access website
Public Access Plan FAQs
Printable webpage
General information and specific topics including publications, data, and compliance
Continuously updated in response to public feedback
Contact information
Ask-a-Librarian
NTL Reference

15. Training and Outreach Transportation Librarians Roundtable
USDOT Public Access Plan: What Librarians Need to Know
Disambiguating Transportation Authors with Unique ORCID Identifiers
Trusted Repository Certification and the National Transportation Library
The Transportation Librarians Roundtable is a great place to stay informed on a variety of topics. The TLR is a monthly web conference hosted by NTL in collaboration with AASHTO, TRB and SLA Transportation Division. Participation in the live discussion is open to all. NTL archives the webinars which are then available for replay. Recent topics related to Public Access have included those listed on the slide.
NTL, in partnership with other organizations, will continue to provide updates on Public Access at the National AASHTO RAC TRB State Representatives Meeting and the TRB Annual Meeting.
It is also worth exploring other government websites (NIH, USGS) for related tutorials and help. Bear in mind that each agency’s Public Access Plan has features specific to the discipline they fund.

16. Find Help Near You! Transportation Knowledge Networks Ask a librarian
ETKN, MTKN, WTKN
Ask a librarian
Department administrators and research managers
University administration office for sponsored research projects

17. Thank you! Questions or comments? Mary E. Moulton 202-366-0303
@NatTransLib