Financial Management School

Financial Management School
Army Learning Management System ALMS Financial Management School Conduct Fund the Force Distant Learning Show Slide #1: Army Learning Management System Title: Conduct Fund the Force Distant Learning References: DFAS-IN Regulation 37-1, DFAS-IN Manual , DODFMR R, Vol 10 Section I. Administrative Data Academic Hours/Methods 11 hrs. / 20 min. IMI (Interactive Multimedia Instruction) 00 hrs. / 00 min. PE (practical exercise (Hands On) 00 hrs. / 00 min. Test 00 hrs. / 00 min. Test Review 00 hrs. / 00 min. Total Hours Section II. Introduction: Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 00 hrs. / 10 min. Media: PowerPoint Presentation Facilitator's Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, practical exercise with answer keys, and summary sheet containing DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation, DFAS-IN Manual , The Army Management Structure, DODFMR R, Vol 10, Department of Defense Financial Management Regulation Learner’s Material: Learners should possess course handouts, practical exercises and summary sheet containing DFAS-IN Regulation 37-1, DFAS-IN Manual , DODFMR R, Vol 10, with access to both Bb and ALMS, and standard classroom supplies. Facilitator's Note: "All required references and technical manuals will be provided by the School House“ Motivator (Concrete Experience): In today’s Army, we define ourselves as being the best trained, equipped and the best led Army that the United States has ever known. So to keep this image we as Financial Leaders and Managers have to become the best at financially supporting our Soldiers and being stewards of taxpayer dollars. General Fund Enterprise Business System (GFEBS) is designed to establish a foundation of operational knowledge training Soldiers to understand the application. The outcome of this lesson is to help learners understand the purpose of GFEBS, how it is used, manage resources, increase efficiency, reduce financial losses, and provide comprehensive oversight.

Financial Management School
Terminal Learning Objective Action: Conduct Fund the Force Distant Learning (DL) Conditions: FM Leaders in a distant learning environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Complete General Fund Enterprise Business System (GFEBS) Essentials. Complete Financial Process Overview. Complete Overview of Funds Management in GFEBS Complete Cost Management Process Overview. Complete Acquisition Process Overview. Complete Accounts Payable Process Overview. Complete Introduction to Financials. Complete Financial Reporting. Complete Funds Management Reporting Complete Material and Vendor Master Data Maintenance. Complete Invoice Processing Show Slide #2: Terminal Learning Objective Read TLO Action: Conduct Fund the Force Distant Learning (DL) Conditions: FM Leaders in a distant learning environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Complete General Fund Enterprise Business System (GFEBS) Essentials. Complete Financial Process Overview. Complete Overview of Funds Management in GFEBS Complete Cost Management Process Overview. Complete Acquisition Process Overview. Complete Accounts Payable Process Overview. Complete Introduction to Financials. Complete Financial Reporting. Complete Funds Management Reporting Complete Material and Vendor Master Data Maintenance. Complete Invoice Processing Safety Requirements: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation Risk Assessment Level: Low. Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Evaluation: Learners will be assessed in ALMS obtaining a passing score on all required GFEBS DL lessons taking the pretest, or posttest if failing to obtain a passing score on the pretest. Learners will also be assessed using “Go” or “No Go” on Professional Development and Leadership during the Capstone Exercise. Instructional Lead-In: DL GFEBS website in ALMS is provided for learners for GFEBS training materials and assistance in completing the tasks in GFEBS to be done before any GFEBS training. The website contains the information that will assist in teaching you how to work the system. You will find information on the types of materials available and navigation instructions. GFEBS Role Profiles: Role descriptions for each role in the GFEBS system the following information can be found: Role Description Tasks performed by the role Role criticality Magnitude of change needed to perform the role Skills and knowledge necessary to successfully complete the role Data sensitivity considerations Integration with other roles GFEBS User Procedures: The User Procedures are step-by-step instruction for major business tasks performed in GFEBS user roles, process area, role name, and user procedures. GFEBS Application Tutorials: Application tutorials enable you to practice tasks performed in GFEBS in a simulated environment. Run the application tutorial in either Auto Playback or Standard mode (allows you to enter information and click through on your own). GFEBS Job Aids: Job Aids are quick reference guides that provide key content, definitions, fields, and other pertinent information that can be used to complete tasks in GFEBS. GFEBS Business Process Flows: Business process flows provide a graphical depiction of the different components required to complete a task in GFEBS. Training Guides: Training Guides are used for Facilitator Led Training and provide key information on the concepts and terms associated with performing tasks in GFEBS. Training Information: The Training Information category hosts information and documents related to the GFEBS Training Process, including registration and course information. GFEBS training curriculum, requirements, post/pretest examinations, course/lesson schedules. Audio: This course contains audio so it will be helpful to use headphones or the audio capabilities of your PC (if available). Facilitator's Note: Discuss and help the learners understand the importance of funding the force via the utilization of GFEBS. Facilitator's Note: The critical portion of this part of the ALM process is to force the learners to reflect. As the facilitator you can achieve this by asking a series of thought influencing questions, for example: Your past experience, or theirs and how could it relate to this lesson. How did it make the learners feel about the personal experiences mentioned that might be taken to alleviate in learning the content(s). What did you see or hear that makes the learners relate to the discussions being held. Financial Management School FINANCIAL MANAGEMENT SCHOOL

L101E, L201E, L303E GFEBS Essentials L101E GFEBS Overview
Army Learning Management System GFEBS Essentials L101E, L201E, L303E GFEBS Essentials L101E GFEBS Overview L201E Integrated Process Overview L303E Navigation and Reports Show Slide #3: General Fund Enterprise Business System (GFEBS) Essentials. 1. Learning Step / Activity 1. Complete General Fund Enterprise Business System (GFEBS) Essentials. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 15 hrs. / 40 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material 21st Century Soldier Competencies: The 21st Century Soldier Competencies are essential to ensure Soldiers and leaders are fully prepared to prevail in complex, uncertain environments. Throughout the lesson discussions, seek opportunities to link the competencies with the lesson content through the Learner’s experiences. Facilitator's Note: There are many ways to describe and explain the courseware modules and its 11 distinct learning activities within Interactive Multimedia Instruction (IMI). Before facilitating this lesson, ask the Learners which of the 21st Century Soldier Competency do they think pertain to this lesson? Facilitate a discussion on the answers given and at the end of the lesson revisit it and see if the Learners still believe their choice are the same. Note: For this lesson these competencies should be talked about. #1. Character and accountability #3. Adaptability and initiative #4. Lifelong learner (includes digital literacy) #5. Teamwork and collaboration #6. Communication and engagement (oral, written, and negotiation) #7. Critical thinking and problem solving #8. Cultural and joint, interagency, intergovernmental, and multinational competence #9. Tactical and technical competence (full spectrum capable) Facilitator's Note: Transition into the 1st learning activity providing learners with information pertaining to GFEBS essentials and training they will be receiving via distance learning in ALMS. GFEBS Essentials: Facilitator’s Note: Review the learning objective for this lesson. Introduction to GFEBS Explains the background and purpose of the GFEBS program. GFEBS Features and Structure Describe the impact GFEBS has on all Army organizations. GFEBS Essentials course provides initial prerequisite training for personnel who will perform duties in GFEBS. GFEBS is the Army's web-enabled financial, asset and accounting management system. Standardizes, streamlines and shares critical data across the active Army, the Army National Guard and the Army Reserve. Course does not give everyone the tools to perform in every position, it does provide a basic program overview and also introduces some instructional tasks required to understand and navigate through GFEBS. GFEBS Training Disclaimer (Caution) GFEBS Essentials Training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The GFEBS Essentials courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI). There are no prerequisite training requirements to preclude completion of the GFEBS Essentials courseware. The GFEBS Essentials courseware includes checks on learning, simulations and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Essentials. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the GFEBS Essential learning activity in DL.

LSA #1 Check on learning Army Learning Management System
Q1. GFEBS supports all the following DoD Business Architecture except: a. Acquisition b. Human Resources c. Installations and Environment d. Strategic Planning and Budgeting Q2. GFEBS is a product of a _______ mandate to provide the Army and DoD with relevant, reliable and timely financial information. a. Presidential b. Congressional c. Judicial d. All of the above Show Slide #4: LSA #1 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. Q1. GFEBS supports all the following DoD Business Architecture except: a. Acquisition b. Human Resources c. Installations and Environment d. Strategic Planning and Budgeting Q2. GFEBS is a product of a _______ mandate to provide the Army and DoD with relevant, reliable and timely financial information. a. Presidential b. Congressional c. Judicial d. All of the above

LSA #1 Summary Army Learning Management System
Show Slide #5: LSA #1 Summary Facilitator's Note: In this part of distance learning, we discussed and went over the General Fund Enterprise Business System (GFEBS) Essentials Course overview and introduction, provided you with an overview of the course map and the material in the modules included in the GFEBS Essentials Course. It went over the GFEBS replacing the Army's current financial systems. Using SFIS, GFEBS will provide automation and integration on the majority of the Army's business system. How GFEBS standardizes data and business practices, allows users to access information in a real-time environment and helps management make timely and consistent decisions to benefit the war fighters. It also went into why GFEBS is so important and the benefits associated with it. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Financial Process Overview L210E Financial Process Overview
Army Learning Management System Financial Process Overview L210E Financial Process Overview (Financials) Show Slide #6: Financial Process Overview 2. Learning Step / Activity 2. Complete Financial Process Overview. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 40 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 2nd learning activity providing learners with information pertaining to GFEBS Financial Process Overview and training they will be receiving via distance learning in ALMS. Financials Process Overview: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Financial Process Overview Explains and introduces you to the process, coordination, and information required to understand the Financials process in GFEBS. Financial Process Features and Structure Financials Process Overview is constructed for focusing on the Acquisition process in GFEBS. Intended to be conceptual in nature and provide GFEBS users with an explanation of the overall process. Its different sub-processes, and some key concepts and terminology. Primarily, the course discusses an introduction to acquisitions, material and vendor master data, purchase requisition process, purchase order process, and goods receipt process. Course does not give everyone the tools to perform in every position, it does provide a basic program overview and also introduces some instructional tasks required to understand and navigate through GFEBS. GFEBS Training Disclaimer (Caution) Financials Process Overview Training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The GFEBS Essentials courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI). Introduction to Financials Manage General Ledger Accounts Processing Journal Vouchers Perform Cash Balancing Performing Period-End Close Performing Year-End Close The Financials Process Overview courseware includes checks on learning, simulations and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Financials Process. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the GFEBS Financial Process Overview learning activity in DL.

True or False: Q1. The purpose of financial management is to provide a historical record of actual financial results and serves as the basis for future financial decisions for budgeting, allocation of resources, and procurement. A1. True Q2. The Year-End Close process is composed of a set of activities carried out to balance the Army’s GL for the year. A2. True Show Slide #7: LSA #2 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. The purpose of financial management is to provide a historical record of actual financial results and serves as the basis for future financial decisions for budgeting, allocation of resources, and procurement. A1. True Q2. The Year-End Close process is composed of a set of activities carried out to balance the Army’s GL for the year. A2. True

Show Slide #8: LSA #2 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of the Financials process area in GFEBS, including; Described key Financials roles and organizations. Described the United States Standard General Ledger (USSGL), how GFEBS meets USSGL guidelines. Explained the GFEBS point accounts numbering system. Described the difference between budgetary and proprietary accounts in the GL. Explained the process for creating or modifying GL accounts. Described how JVs impact GL accounts, the process for preparing, parking JVs, accepting/rejecting JVs and reversing JVs. Described the purpose of Cash Balancing in GFEBS. Described the types of unmatched transactions. Described the activities that must occur during Period-End Close. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Overview of Funds Management in GFEBS
Army Learning Management System Overview of Funds Management in GFEBS L220 Overview of Funds Management in GFEBS (Funds Management) Show Slide #9: Overview of Funds Management in GFEBS 3. Learning Step / Activity 3. Complete Overview of Funds Management in GFEBS Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 45 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 3rd learning activity providing learners with information pertaining to Overview of Funds Management in GFEBS and training they will be receiving via distance learning in ALMS. Overview of Funds Management in GFEBS: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Financial Process Overview Explains and provides an overview of the material covered in the 4 lessons included in the GFEBS Funds Management Interactive Multimedia Instruction (IMI). The GFEBS Funds Management Course provides essential training for personnel who perform duties in GFEBS Funds Management roles. Provides a basic overview and tasks required to understand and navigate through the GFEBS Funds Management process. Define key Funds Management concepts and terms Explain the Funds Management key elements and processes in GFEBS Describe the legacy systems interfacing with GFEBS Describe the key roles in the Funds Management budgeting process in GFEBS Describe strategic planning Identify key BI interfaces Explain the different budget versions in BI Identify Formal Funds Distribution Explain the process for building, executing and adjusting the budget plan in ECC List and define key reports List and define the FM Master Data elements Explain the nomenclature scheme of each FM Master Data element Funds Management Features and Structure Introduction to Budget Plan and Program, strategic planning and manage master data. Introduction to Funds Control Funds distribution, execution of funds, accounting requirements, monitor and reverse budget. Introduction to Funds Management Reports, overview of funds management reports, BI reports and ECC reports. Course does not give everyone the tools to perform in every position, it does provide a basic program overview and also introduces some instructional tasks required to understand and navigate through GFEBS. GFEBS Training Disclaimer (Caution) Overview of Funds Management in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Overview of Funds Management in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction and four modules. The four modules include a total of 14 distinct sections. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Funds Management courseware. Introduction to Funds Management Budget Plan and Program Progress Funds Control Process Budget Distribution Funds Management reporting The Overview of Funds Management in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Funds Management. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Overview of Funds Management in GFEBS learning activity in DL.

True or False: Q1. The ECC Budget Reporter role generates reports, such as the Fund Status report in GFEBS using real-time data. A1. True Q2. Business Intelligence (BI) is the GFEBS component that houses all transactional data. A2. False Q3. Access to, and viewing of, real-time data is found in BI. A3. False Q4. Reports on AFP changes can be used for visibility into current year funding changes A4. True Show Slide #10: LSA #3 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. The ECC Budget Reporter role generates reports, such as the Fund Status report in GFEBS using real-time data. A1. True Q2. Business Intelligence (BI) is the GFEBS component that houses all transactional data. A2. False Q3. Access to, and viewing of, real-time data is found in BI. A3. False Q4. Reports on AFP changes can be used for visibility into current year funding changes A4. True

Show Slide #11: LSA #3 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Funds Management in GFEBS, including an overview of the course flow and the material in the four lessons included in the GFEBS Funds Management Course. Described the budget formulation process Described the funds control process in GFEBS. Described the budget distribution process in GFEBS. Described the GFEBS structural framework for reporting. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Cost Management Process Overview
Army Learning Management System Cost Management Process Overview L230E Cost Management Process Overview (Cost) Show Slide #12: Cost Management Process Overview 4. Learning Step / Activity 4. Complete Cost Management Process Overview. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 45 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 4th learning activity providing learners with information pertaining to Cost Management Process Overview in GFEBS and training they will be receiving via distance learning in ALMS. Cost Management Process Overview: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Cost Management Process Overview Explains and provides an overview of the material covered in the 4 lessons included in the GFEBS Cost Management Process Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Cost Management Process, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Cost Management process. Funds Management Features and Structure Course Navigation Cost Management Process Flows Army Cost Management Overview, Objective and Cycle Types of Costs, Funded and Unfunded Direct, Indirect and Fixed and Variable Costs Army Cost Model Concept GFEBS Cost Objects vs. Legacy Data Elements Primary and Secondary Cost Elements GFEBS Master Data Key Terms Cost Planning and Accounting Assignment vs. Allocation, ECC vs. BI Cost Flow Review GFEBS Interfaces Cost Analysis Types BI Reporting Capabilities Cost Controlling GFEBS Training Disclaimer (Caution) Cost Management Process Overview in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Cost Management Process Overview in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Cost Management Process courseware. Introduction to Cost Management Cost Model and GFEBS Master Data GFEBS Cost Management Process Describe Cost Planning Describe Cost Accounting Describe Cost Analysis Describe Cost Controlling The Cost Management Process Overview in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Cost Management Process. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Cost Management Process Overview in GFEBS learning activity in DL.

True or False: Q1. The Cost Management process consists of Cost Planning, Cost Accounting, Cost Analysis, and Cost Controlling. This process involves the resource and operational management communities. A1. True Q2. As the Cost Model matures, leaders and managers will have information which will facilitate the optimal use of scarce resources. A2. True Show Slide #13: LSA #4 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. The Cost Management process consists of Cost Planning, Cost Accounting, Cost Analysis, and Cost Controlling. This process involves the resource and operational management communities. A1. True Q2. As the Cost Model matures, leaders and managers will have information which will facilitate the optimal use of scarce resources. A2. True

Show Slide #14: LSA #4 Summary Facilitator's Note: In this part of distance learning, we learned in the beginning module about the Army cost model concept, Cost objects vs. Legacy data elements, master data key terms. In the final module we learned about cost planning, cost accounting, interfaces, cost analysis, ERP central component (ECC) vs. Business Intelligence (BI), and cost controlling. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Acquisition Process Overview L250E Acquisition Process Overview
Army Learning Management System Acquisition Process Overview L250E Acquisition Process Overview (Spending Chain) Show Slide #15: Acquisition Process Overview 5. Learning Step / Activity 5. Complete Acquisition Process Overview. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 45 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 5th learning activity providing learners with information pertaining to Acquisition Process Overview in GFEBS and training they will be receiving via distance learning in ALMS. Acquisition Process Overview: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Acquisition Process Overview Explains and provides an overview of the material covered in the 6 lessons included in the GFEBS Acquisition Process Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Acquisition Process, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Acquisition Process. Acquisition Process Features and Structure Course Overview/Navigation Spending Chain/Acquisition/Integration/Process Accounts payable/Post Invoice/Payment Program Material and Vendor Master Data Acquisition Material Master Data/Key Term/Controller/Types/Information Resource/Supply/descriptions/Display Material Vendor Master Data Key Terms/Account Groups/Controller/Vendor Records Interfacing Army Enterprise Systems/Corporate Electronics Funds Transfer Simulations/Display Vendor Master/Asset Portfolio Management Procurement with Logistics Overview/Process Key Activities Purchase Requisition/Purchase Order/Good Receipt/Acceptance Purchase Requisition Roles/Basics/Entry Manual/Interface Purchase Requisition/Transactions Requisition Approvals/Release Strategies/Approval Workflow/Close Purchase Orders in the Acquisition Process Purchase Order Roles/Process/Creating/Consideration/Entry Funds Commitment Document/Acquisition/Roles/Entry/Creation Goods Receipts in the Acquisition/Goods Receipt/Acceptance/Roles/Process/Entry GFEBS Training Disclaimer (Caution) Acquisition Process Overview in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Acquisition Process Overview in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The six modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Acquisition Process courseware. Introduction to Spending Chain Material and Vendor Master Data Process Procurement with Logistics Process Purchase Requisition Process Purchase Order Process Goods Receipt/Acceptance Process The Acquisition Process Overview in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Acquisition Process. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Acquisition Process Overview in GFEBS learning activity in DL.

True or False: Q1. CCR is the primary registrant database for the U.S. Federal Government. It collects, validates, stores, and disseminates data for agency acquisition missions. A1. True Q2. The Spending Chain process consists of two sub-processes: the Acquisition process, and the Accounts Payable process. A2. True Show Slide #16: LSA #5 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. CCR is the primary registrant database for the U.S. Federal Government. It collects, validates, stores, and disseminates data for agency acquisition missions. A1. True Q2. The Spending Chain process consists of two sub-processes: the Acquisition process, and the Accounts Payable process. A2. True

Show Slide #17: LSA #5 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Acquisition Process in GFEBS, including an overview of the course flow and the material in the six lessons included in the GFEBS Acquisition Process Overview Course. • Spending Chain process and identify the activities associated with this process. • Spending Chain process integrates with other GFEBS business process areas. • List and described the roles involved in the Spending Chain process. • Described the key terms, interfaces, transactions, and roles related to the Vendor and Material Master Data processes. • Explained the key transactions involved in the Procurement with Logistics process. • Described key terms, roles, and transactions related to the Procurement with Logistics process. • Display vendor master data, material master data, a purchase requisition, a purchase order, a goods receipt/acceptance, and a funds commitment document. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Accounts Payable Process Overview
Army Learning Management System Accounts Payable Process Overview L251E Accounts Payable Process Overview (Spending Chain) Show Slide #18: Accounts Payable Process Overview 6. Learning Step / Activity 6. Complete Accounts Payable Process Overview. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 45 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 6th learning activity providing learners with information pertaining to Accounts Payable Process Overview in GFEBS and training they will be receiving via distance learning in ALMS. Accounts Payable Process Overview: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Accounts Payable Process Overview Explains and provides an overview of the material covered in the 3 lessons included in the GFEBS Accounts Payable Process Overview Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Accounts Payable Process, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Accounts Payable Process. Accounts Payable Process Features and Structure Course Overview/Navigation Spending Chain/Material Master Data Management Spending Chain/Vendor Master Data Management Spending Chain/Procurement with Logistics Accounts Payable Spending Chain Integration and Process Flow Accounts Payable Process in GFEBS Key Terms/Roles/Activities Post Invoice/Payment Program Types and Groups of Invoices Pre-Validation/Invoicing Roles in GFEBS/Contractual Invoices Miscellaneous Payment Invoices Posting and Displaying Miscellaneous Payment Invoices Management of Blocked Invoices Payment Process/Flow/Interface/Roles/Processor/Certifier Payment Interface Processing Monitor/Display Payment Proposal GFEBS Training Disclaimer (Caution) Accounts Payable Process Overview in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Accounts Payable Process Overview in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The three modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Accounts Payable Process courseware. Introduction to Accounts Payable Invoicing Payment Program The Accounts Payable Process Overview in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Accounts Payable Process. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Accounts Payable Process Overview in GFEBS learning activity in DL.

True or False: Q1. Pre-validation is the process of matching an invoice with a recorded obligation before an invoice is paid. A1. True Q2. The Payment Processor sets the parameters (such as the date range) for payments to be placed within the Payment Proposal file. A2. True Show Slide #19: LSA #6 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. Pre-validation is the process of matching an invoice with a recorded obligation before an invoice is paid. A1. True Q2. The Payment Processor sets the parameters (such as the date range) for payments to be placed within the Payment Proposal file. A2. True

Show Slide #20: LSA #6 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Accounts Payable Process in GFEBS, including an overview of the course flow and the material in the three lessons included in the GFEBS Accounts Payable Process Overview Course. Explained the Spending Chain function. Explained Accounts Payable in GFEBS. Explained the key activities involved in the Accounts Payable process. Listed the roles involved in the Accounts Payable process. Explained the difference between contractual invoices and miscellaneous payment invoices. Described the steps involved in the Invoice Entry process. Described the steps involved in the Payment process. Described the Payment Program process. Listed the interfaces involved in the Payment process. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Introduction to Financials L410E Introduction to Financials
Army Learning Management System Introduction to Financials L410E Introduction to Financials (Financials) Show Slide #21: Introduction to Financials 7. Learning Step / Activity 7. Complete Introduction to Financials. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 40 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 7th learning activity providing learners with information pertaining to Introduction to Financials in GFEBS and training they will be receiving via distance learning in ALMS. Introduction to Financials: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Financials Explains and provides an overview of the material covered in the 6 lessons included in the GFEBS Introduction to Financials Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Introduction to Financials, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Introduction to Financials. Introduction to Financials Features and Structure Course Overview/Navigation Financials Process Flows/Key Terms/General Ledger Accountability for All Business Process Areas Close Relationships with Cost and Funds Management/Key Organizations Involved in GFEBS United States Standard General Ledger (USSGL)/Chart of Accounts (COA) Point Accounts/SFIS Chart of Accounts/General Ledger (G/L) Accounts Process Flow Creating, Modifying, or Blocking a General Ledger Account/Master Data Translation Journal Voucher Workflow Process/Prepare Voucher in GFEBS/Voucher Upload Program Reversing a Journal Voucher Period-End Close Process Flow/Activities/Clear GR/IR Account Period-End Close Reporting/Internal and external Reporting/SFIS Army Financial Statements/GFEBS Trial Balance by Fund at the Full Account Level Year-End Close Process Overview and Flow/Preparation Activities/Close Canceling Funds Reimbursable Periodic Processing/Close Open Commitments/Complete Pre-Close Plant Maintenance Close/Complete Closing/Carry Out Reconciliation Postings Close/Open Posting Periods/Carry Forward Balances/Internal and External Reporting Make Corrections/Clear an Unmatched Collection/Make Corrections GFEBS Training Disclaimer (Caution) Introduction to Financials in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Introduction to Financials in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The six modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Introduction to Financials courseware. General Ledger Master Data Period-End Close Process Year-End Close Process Cash Balancing The Introduction to Financials in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Introduction to Financials. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Introduction to Financials in GFEBS learning activity in DL.

True or False: Which statements are true, which are false? Q1. The G/L is the core of the Army’s accounting system. This formal ledger is the record where each financial transaction that occurs in the Army is recorded. A1. True Q2. Once is received, the General Ledger Master Data Approver reviews the request and determines on the validity. A2. False (validity and priority of the request) Q3. The Year-End Close process are activities carried out to open accounts and be sure that the Army’s General Fund G/L is in balance A3. False (close) Show Slide #22: LSA #7 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Which statements are true, which are false? Q1. The G/L is the core of the Army’s accounting system. This formal ledger is the record where each financial transaction that occurs in the Army is recorded. A1. True Q2. Once is received, the General Ledger Master Data Approver reviews the request and determines on the validity. A2. False (validity and priority of the request) Q3. The Year-End Close process are activities carried out to open accounts and be sure that the Army’s General Fund G/L is in balance A3. False (close)

Show Slide #23: LSA #7 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Introduction to Financials in GFEBS, including an overview of the course flow and the material in the six lessons included in the GFEBS Introduction to Financials Course. Defined Financials (FI) and identify the sub-processes involved in GFEBS. Described the role of the FI business process area within GFEBS. Described key processes and roles involved in managing General Ledger (G/L) accounts. Explained the process for creating, modifying, or blocking a G/L account. Identified key transactions involved in G/L Management. Explained the Journal Voucher (JV) and JV Reversal Processes in GFEBS. Identified key transactions involved in processing a JV. Explained the Period-End Close Process and the integration between FI and other business processes during period end in GFEBS. Identified the types of reports used to support Period-End Close activities. Explained the Year-End Close Process and the integration between FI and other business processes during year end in GFEBS. Identified the types of reports used to support Year-End Close activities. Explained the GFEBS Cash Balancing process and related interaction with the United States (U.S.) Treasury. Identified the systems that interface with GFEBS during the Cash Balancing Process. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

L413E Financial Reporting
Army Learning Management System Financial Reporting L413E Financial Reporting (Financials) Show Slide #24: Financial Reporting 8. Learning Step / Activity 8. Complete Financial Reporting. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 08 hrs. / 00 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 8th learning activity providing learners with information pertaining to Financial Reporting in GFEBS and training they will be receiving via distance learning in ALMS. Financial Reporting: Facilitator’s Note: Review the learning objective for this lesson. Financial Reporting Explains and provides an overview of the material covered in the 7 lessons included in the GFEBS Financial Reporting Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Financial Reporting, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Financial Reporting. Financial Reporting Features and Structure Course Overview/Navigation/Terms General Ledger Accounts Process Flow/Background of Financial Reporting in GFEBS Accountability/Visibility/Types of Financial Reports External and Internal Reports/Standardize Reporting/DoD Reporting Standards SFIS standards/Department of the Treasury Reporting Standards Government-Wide Financial Reporting System (GFRS) G/L Account Balances Report/Abnormal Balance Report/Run Abnormal Balance Report Federal Transaction Register Report/Reporting Details/Report Filters Run Federal Transaction Register Report/Line Item Reports/Line Item Reports and Cash Balancing Run G/L Line Item Report/Run Vendor Line Item Report Run Customer Line Item Report/Treasury Report on Receivables Run TROR Interface/Trial Balance in GFEBS/Describe Reports DDRS Produces AFS (Audited Financial Statements)/Budgetary Reports Run Trial Balance by Fund at SGL Account Level Run SFIS Trial Balance GFEBS Training Disclaimer (Caution) Financial Reporting in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Financial Reporting in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The seven modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Financial Reporting courseware. Introduction to Financial Reporting GFEBS and External Reporting Systems Internal Balance Reports Federal Transaction Register Report Line Item Reports Treasury Report on Receivables (TROR) Trial Balance Reports The Financial Reporting in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Financial Reporting. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance, and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Financial Reporting in GFEBS learning activity in DL.

True or False: Q1. Financial statements hold government agencies accountable for their financial activities. A1. True Q2. Financial statements provide internal management with better data about their financial activities. A2. True Q3. The G/L Account Line Item Report shows all the G/L account line items that are open, cleared, or posted, depending on specifications. A3. True Show Slide #25: LSA #8 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. Financial statements hold government agencies accountable for their financial activities. A1. True Q2. Financial statements provide internal management with better data about their financial activities A2. True Q3. The G/L Account Line Item Report shows all the G/L account line items that are open, cleared, or posted, depending on specifications. A3. True

Show Slide #26: LSA #8 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Financial Reporting in GFEBS, including an overview of the course flow and the material in the seven lessons included in the GFEBS Financial Reporting Course. Describe the purpose of financial reporting, the benefits of reporting in GFEBS. Describe internal and external reporting capabilities in GFEBS. Define and explain the purpose Standard Financial Information Structure (SFIS), how GFEBS complies with SFIS. Define and explain why GFEBS must use the Defense Departmental Reporting System (DDRS). Define and explain the relationship between BEIS, DDRS, and GFEBS. Define the Federal Agencies’ Centralized Trial Balance System (FACTS). Explain the importance of FACTS I and II to GFEBS. Define the Government-wide Financial Reporting System (GFRS). Explain the purpose of GFRS and how it is associated with GFEBS. Discuss the purpose of internal reports that provide General Ledger (G/L) and fund balance information. Run the G/L Account Balance Report and Abnormal Balance Report. Define and run the Federal Transaction Register Report. Explain the purpose of running Line Item Reports. Run the Vendor, Customer and G/L Account Line Item Report. Define and run the Treasury Report on Receivables (TROR). Describe the different types of Trial Balances. Describe the financial reports that DDRS produces for the Army. Run the Trial Balance by Fund at the SGL Account Level. Run the SFIS Trial Balance “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Funds Management Reporting L424E Funds Management Reporting
Army Learning Management System Funds Management Reporting L424E Funds Management Reporting (Funds Management) Show Slide #27: Funds Management Reporting 9. Learning Step / Activity 9. Complete Funds Management Reporting. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 40 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 9th learning activity providing learners with information pertaining to Funds Management Reporting in GFEBS and training they will be receiving via distance learning in ALMS. Funds Management Reporting in GFEBS: Facilitator’s Note: Review the learning objective for this lesson. Introduction to Funds Management Reporting Explains and provides an overview of the material covered in the 4 lessons included in the GFEBS Funds Management Reporting Interactive Multimedia Instruction (IMI). The GFEBS Funds Management Reporting Course provides essential training for personnel who perform duties in GFEBS Funds Management Reporting roles. Provides a basic overview and tasks required to understand and navigate through the GFEBS Funds Management Reporting process. Define key Funds Management Reporting concepts and terms FM Reporting Roles/Key FM Reports Overview of FM Reports Section II/Reporting Basics/Relationship between BI and ECC BI Functionality/ECC Functionality BI Reports Section III/Scenarios for BI Reports/Execute BI Reports Execute BI Reports - Execution Status/COED/Roles and Reports/Status of Funds Reports Procure to Pay Reports/Spending Plan by Appropriation Report/BEx Reporting Demo/Simulation Reports on Execution Status/Additional Reports on Budget Plans/AFP During Year of Execution Status of Funds Reports/Plan versus Actual Reports/Reports on AFP Changes ECC Reports Section IV/ECC Reports/Scenarios for ECC Reports Execute ECC Reports/ZFSNC1 Non-Cumulative Fund Status Demo FMAVCR02 Data for Availability Ctrl Demo/Execute ECC Reports Analyze Fund Status Reports Funds Management Reporting Features and Structure Introduction to GFEBS roles involved in FM reporting. ECC and BI Budget Reporters BI reports in GFEBS are generated using two powerful, intuitive reporting tools, Business Explorer (BEx) and Web Intelligence (WebI). ERP Central Component (ECC) allows for report generation and manipulation. Business Intelligence (BI) data comes from PPB BOS and ECC Four Groups of key reports, Cumulative Fund Status, Non-Cumulative Fund Status, Reimbursable Fund Status and Special Fund Status group. BI reports in Funds Management categorized three ways based on the situations. BI reports run on reporting arm of GFEBS, reports run without impacting the timeliness of regular GFEBS daily transactions. Different Status of Funds reports in BI, Budget Reporter, HQDA Budget Reporter, Command HQ Budget Reporter, Command Budget Reporter. These reports provide information on the status of the Annual Fund Program (AFP), Allotment and Commitment, Obligation, Expenditure, Disbursements (COED). GFEBS Training Disclaimer (Caution) Funds Management Reporting in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Overview of Funds Management Reporting in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction and four modules. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Funds Management Reporting courseware. Overview of Funds Management Reports BI Reports ECC Reports The Funds Management Reporting in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Funds Management Reporting. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Funds Management Reporting in GFEBS learning activity in DL.

Q1. That Status of Funds reports (BI) provide details to include: Fund / Funds Center Functional Area Commitment Item and Funded Program All of the above Q2. Business Intelligence (BI) is the GFEBS component that houses all transactional data. A2. False Q3. Information is loaded in BI from ECC, as well as PPB BOS A3. True Show Slide #28: LSA #9 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. Q1. That Status of Funds reports (BI) provide details to include: Fund / Funds Center Functional Area Commitment Item and Funded Program All of the above Q2. Business Intelligence (BI) is the GFEBS component that houses all transactional data. A2. False Q3. Information is loaded in BI from ECC, as well as PPB BOS A3. True

Show Slide #29: LSA #9 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Funds Management Reporting in GFEBS, including an overview of the course flow and the material in the four lessons included in the GFEBS Funds Management Reporting Course. Described the roles involved in the FM Reports process as well as key FM reports. Described the relationship between BI and ECC, and its functionalities in GFEBS. Explain when BI reports are to be executed, when Funds Management reports are available in BI, and interpret and analyze the data from selected BI reports. Went over scenarios in which you would execute ECC reports, execute the FM reports available in ECC, and Interpret and analyze the data from the Fund Status reports “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Material and Vendor Master Data Maintenance
Army Learning Management System Material and Vendor Master Data Maintenance L451E Material and Vendor Master Data Maintenance (Spending Chain) Show Slide #30: Material and Vendor Master Data Maintenance 10. Learning Step / Activity 10. Complete Material and Vendor Master Data Maintenance. Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 08 hrs. / 00 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 10th learning activity providing learners with information pertaining to Material and Vendor Master Data Maintenance in GFEBS and training they will be receiving via distance learning in ALMS. Material and Vendor Master Data Maintenance: Facilitator’s Note: Review the learning objective for this lesson. Material and Vendor Master Data Maintenance Explains and provides an overview of the material covered in the 5 lessons included in the GFEBS Material and Vendor Master Data Maintenance Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Material and Vendor Master Data Maintenance, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Material and Vendor Master Data Maintenance. Material and Vendor Master Data Maintenance Features and Structure Course Overview/Navigation/Terms Spending Chain Process Flow/Material and Vendor Master Data Key Terms Spending Chain Master Data Roles/Master Data Material Master Data/Vendor Master Data/Purchasing Information Record Legacy System Impacted - Supply2000 (S2K): Material Master Data Interfaces Maintenance and Application of Material Master Data/Perform Material Configuration Create, Change, Display Material Master Record/Material Number, Types GFEBS Uses Four Material Types Industry Sectors/User Areas of a Material Master Record Screen Sequence and Field Selection/Select View(s)/Organizational Levels Material Groups/Hazardous Materials/Base Unit of Measure/European Article Numbers (EANs) Material Valuation/Price Control/Service Buys/Price Changes Inbound Vendor Master from AESIP/Inbound Vendor Master from CEFT Maintenance of Vendor Master Data/Block Vendor (XK05)/Vendor Account Groups Vendor Numbering/Create Vendor/Other Vendor Master Data/Change Vendor GFEBS Training Disclaimer (Caution) Material and Vendor Master Data Maintenance in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Material and Vendor Master Data Maintenance in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The five modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Material and Vendor Master Data Maintenance courseware. Introduction to Spending Chain Master Data Material Master Data Management Material Master Data Manual Entry Vendor Master Data Interface Management Vendor Master Data Manual Entry The Material and Vendor Master Data Maintenance in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Material and Vendor Master Data Maintenance. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance, and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Material and Vendor Master Data Maintenance in GFEBS learning activity in DL.

True or False: Q1. The material master includes data required to begin procurement activities or real property construction and installation activities. A1. True Q2. RIC identifies all Army vendors. Each RIC record must have a CAGE code. A2. True Show Slide #31: LSA #10 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. The material master includes data required to begin procurement activities or real property construction and installation activities. A1. True Q2. RIC identifies all Army vendors. Each RIC record must have a CAGE code. A2. True

Show Slide #32: LSA #10 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Material and Vendor Master Data Maintenance in GFEBS, including an overview of the course flow and the material in the five lessons included in the GFEBS Material and Vendor Master Data Maintenance Course. Listed and defined spending chain master data key terms explaining the difference between material and vendor master data. Discussed the roles involved in the Material and Vendor Master Data process, identifying the legacy system impacted by material master data. Explained the relationships of external systems, listing and explaining the activities associated with the maintenance and application of material master data. Listed and explain key transactions used by the Material Master Data Controller, describing material types used in GFEBS, determining valuation class and MAP. Created and displayed a material master record in GFEBS. Explained the interface relationships with external systems, also explained the roles associated with vendor master data in GFEBS. Explained situations in which vendor master data must be entered manually, listing and describing vendor account groups or vendor types used in GFEBS. Manually assign and created vendor numbers and vendor master record in GFEBS. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

Invoice Processing L455 Invoice Processing
Army Learning Management System Invoice Processing L455 Invoice Processing (Spending Chain) Show Slide #33: Invoice Processing 11. Learning Step / Activity 11. Complete Invoice Processing Method of Instruction: IMI (Interactive Multimedia Instruction) Facilitator's to Learner Ratio: 1:30 Time of Instruction: 07 hrs. / 45 min. Media: PowerPoint Presentation, Computer Based Instruction, Printed Reference Material Generalize New Information: Transition into the 11th and final learning activity providing learners with information pertaining to Invoice Processing in GFEBS and training they will be receiving via distance learning in ALMS. Invoice Processing: Facilitator’s Note: Review the learning objective for this lesson. Invoice Processing Explains and provides an overview of the material covered in the 6 lessons included in the GFEBS Invoice Processing Interactive Multimedia Instruction (IMI). Provides GFEBS users with an explanation of the GFEBS Invoice Processing, key terminology and concepts. Provides a basic overview and tasks required to understand and navigate through the GFEBS Invoice Processing. Invoice Processing Features and Structure List and describe the roles needed to process invoices/Explain the difference between Contractual and the two types of Misc. Pay invoices Explain how GFEBS records invoices/Describe the key accounts that are affected by processing invoices List the key transactions used to process invoices in GFEBS/Describe the main areas of the invoice input screens in GFEBS. List the external systems that interface with and record invoices in GFEBS/Explain how GFEBS processes manual Contractual invoices. Explain the Contractual credit memo/Explain the Cancel Invoice transaction/Enter a Contractual invoice. Explain how GFEBS processes both types of manual Misc. Pay invoices/Describe the Enter Vendor Credit Memo transaction/Describe the Change and Cancel Document transactions/Enter a Misc. Pay invoice/Change a Misc. Pay invoice. Describe the Misc. Pay Invoice Approval Workflow/Maintain the Misc. Pay Invoice Approval Workflow table. Execute Misc. Pay Invoice approval/rejection/Enter a credit memo for Miscellaneous Payments not subject to the Prompt Payment Act (PPA). Update International Treasury Services (ITS) and non-ITS foreign currency exchange rates in GFEBS/Check the FLUX rate in GFEBS. Maintain the custom table for budget exchange rates/Update the User Electronic Data Interchange Personal Identifier (EDIPI) to Pay Office Department of Defense Activity Address Code (Pay Office DoDAAC) table/Explain how to process advances in GFEBS/Describe the Reset Cleared Items transaction. Explain how to process blocked invoices/Reset cleared items/Release blocked invoices. GFEBS Training Disclaimer (Caution) Invoice Processing in GFEBS training is based upon procedures and screens at the time of development. Production environments are updated on a regular basis and therefore the procedures and screens contained within this product may not reflect the latest information. After accessing the site, click on the Training Tab and scroll to GFEBS Training & Job Aids. You may be required to register your CAC to access this site. Instructional Seat Time/Prerequisites The Invoice Processing in GFEBS courseware includes modules with distinct learning activities of Interactive Multimedia Instruction (IMI), including the Course Introduction modules and sub-modules. The six modules include distinct sections listed below. Currently, there are no prerequisite training requirements to preclude completion of the GFEBS Invoice Processing courseware. Introduction to Invoice Processing Invoicing Lecture Working with Invoice Interfaces Manual Invoices Extended Invoicing Invoice Reports The Invoice Processing in GFEBS courseware includes Module Checkpoints, practice exercises and learning assessments that provide opportunities to demonstrate learning objective mastery. Demonstrations and Simulations Demonstration and simulations will assist in performing specific tasks in GFEBS Invoice Processing. Following the demonstration is a simulation based on a completed scenarios, you will receive limited guidance, and correct or incorrect feedback indicators. Learning Assessment After the completion of this course, you must obtain a passing score on the Post Assessment. If your score is less than the minimum passing score you get a second chance at the learning assessment. Facilitator’s Note: When ready, and at prescribed time given, have learners logon and commence the Invoice Processing in GFEBS learning activity in DL.

True or False: Q1. There are two types of invoices, Contractual and Misc. Pay A1. True Q2. The Invoice Interface Processing Monitor monitors the interfaces between GFEBS and the external systems involved with processing invoices. A2. True Show Slide #34: LSA #11 Check on learning Facilitator's Note: Ask the following check on learning questions at the completion of all learners completing this LSA, and facilitate discussion on answers given. True or False: Q1. There are two types of invoices, Contractual and Misc. Pay A1. True Q2. The Invoice Interface Processing Monitor monitors the interfaces between GFEBS and the external systems involved with processing invoices. A2. True

Show Slide #35: LSA #11 Summary Facilitator's Note: In this part of distance learning, we learned about and described the purpose of Invoice Processing in GFEBS, including an overview of the course flow and the material in the six lessons included in the GFEBS Invoice Processing Course. Listed and described the roles needed to process invoices. Explained the difference between Contractual and the two types Misc. Pay invoices, how GFEBS records invoices. Described key accounts that are affected by processing invoices and main areas of the invoice input screens in GFEBS. Listed the key transactions used to process invoices in GFEBS, and external systems that interface with and record invoices in GFEBS. Explained how GFEBS processes manual Contractual invoices, the contractual credit memo, cancel Invoice transaction, and how GFEBS processes both types of manual Misc. Pay invoices and enter a Contractual invoice. Described the Enter Vendor Credit Memo transaction, the Change and Cancel Document transactions and the Misc. Pay Invoice Approval Workflow. Enter and change a Misc. Pay invoice, a credit memo for Miscellaneous Payments not subject to PPA. Maintain the Misc. Pay Invoice Approval Workflow table, execute Misc. Pay Invoice approval/rejection and check the FLUX rate in GFEBS. Explained how to process advances in GFEBS and how to process blocked invoices. Described the Reset Cleared Items transaction, the reset cleared items and release blocked invoices. Maintained the GR/IR clearing account, and update the User EDIPI to Pay Office DoDAAC table. Described account balance and line item displays, list the various invoice and account balance reports used to process invoices. Run an invoice and/or account balance report and execute the Payment Warehouse report. “Or” Facilitator, have each group as a group write down one major main lesson learnt from this LSA, allow a few minutes for them to interact. Once all groups have their one major learnt lesson written, pass it to another group to compare their answer. Facilitate a discussion on each major learnt lesson mentioned by each group.

TLO Check on Learning Army Learning Management System
Q1. Period-End Processing COULD involve all of the following except what? Moving costs to their ultimate receiver object Releasing a WBS Reporting on Actuals vs. Budget Reporting on Actuals vs. Plan Q2. All BI reports are accessed by selecting which tab on the GFEBS Portal? AKO tab GFEBS Home tab Business Intelligence tab ERP tab Q3. Which transaction(s) is used in the Funds Commitment Document process? Create Funds Commitment Document (FMZ1) Change Funds Commitment Document (FMZ2) Display Funds Commitment Document (FMZ3) All of the above Q4. What are the material types used by GFEBS? GFEBS Operating Supplies GFEBS Non-Stock Materials GFEBS Service Q5. GFEBS replaced approximately _______ of the legacy financial, overlapping and redundant systems. 20% 50% 80% 100% Q6. Project Systems is used to track planning, execution, and actual costs of a project. True False Show Slide #36: TLO Check on Learning Facilitator's Note: Ask check on learning question, facilitate discussion on answers given. Q1. Period-End Processing COULD involve all of the following except what? Moving costs to their ultimate receiver object Releasing a WBS Reporting on Actuals vs. Budget Reporting on Actuals vs. Plan Q2. All BI reports are accessed by selecting which tab on the GFEBS Portal? AKO tab GFEBS Home tab Business Intelligence tab ERP tab Q3. Which transaction(s) is used in the Funds Commitment Document process? Create Funds Commitment Document (FMZ1) Change Funds Commitment Document (FMZ2) Display Funds Commitment Document (FMZ3) All of the above Q4. What are the material types used by GFEBS? GFEBS Operating Supplies GFEBS Non-Stock Materials GFEBS Service Q5. GFEBS replaced approximately _______ of the legacy financial, overlapping and redundant systems. 20% 50% 80% 100% Q6. Project Systems is used to track planning, execution, and actual costs of a project. True False “Or” Facilitator’s Note: Facilitator's, have each group as a group write down one question from this lesson, give about five minutes. Once all groups have their question written, pass it to another group to answer it. Facilitate a discussion on each question.

TLO Summary Army Learning Management System
Action: Conduct Fund the Force Distant Learning (DL) Conditions: FM Leaders in a distant learning environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Complete General Fund Enterprise Business System (GFEBS) Essentials. Complete Financial Process Overview. Complete Overview of Funds Management in GFEBS Complete Cost Management Process Overview. Complete Acquisition Process Overview. Complete Accounts Payable Process Overview. Complete Introduction to Financials. Complete Financial Reporting. Complete Funds Management Reporting Complete Material and Vendor Master Data Maintenance. Complete Invoice Processing Show Slide #37: TLO Summary Facilitator’s Note: Read TLO Action: Conduct Fund the Force Distant Learning (DL) Conditions: FM Leaders in a distant learning environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion. Standard: With at least 80% accuracy (70% for International Learners): Complete General Fund Enterprise Business System (GFEBS) Essentials. Complete Financial Process Overview. Complete Overview of Funds Management in GFEBS Complete Cost Management Process Overview. Complete Acquisition Process Overview. Complete Accounts Payable Process Overview. Complete Introduction to Financials. Complete Financial Reporting. Complete Funds Management Reporting Complete Material and Vendor Master Data Maintenance. Complete Invoice Processing “Or” Facilitator’s Note: During the past blocks of instruction, you were shown how to use (GFEBS) via the Army Learning Management System (ALMS) to perform numerous actions within GFEBS. We began by describing the GFEBS project and explained why the Army implemented GFEBS. We explained the benefits of the system and numerous parts involved in this important system for the US Army. Closing: With the instruction you have been given you should be able to arrive at your next duty ready to assume and apply the minimum practices associated within GFEBS and its capabilities. Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer.

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