1. Analyze GFEBS Reporting Process1

2. Terminal Learning Objective
Action:
Analyze GFEBS Reporting Process
Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual
With a minimum of 80% accuracy:
- GFEBS Budget Reports
- BI Budget Reports
- BI Status of Funds Reports
- ECC Budget Reports
- Cumulative Fund Status Reports
- Non-Cumulative Fund Status Reports
- Reimbursable Fund Status Reports
- ECC Status of Funds Reports
Conditions:
Standards: 2

3. Course Objectives • GFEBS Budget Reports BI Budget Reports
• BI Status of Funds Reports
• ECC Budget Reports
• Cumulative Fund Status Reports
Non-Cumulative Fund Status Reports
Reimbursable Fund Status Reports
ECC Status of Funds Reports
Show Slide #3
Instructor Notes: Explain Course Objectives to students. 3

4. GFEBS Budget Reports
The GFEBS roles involved in FM Reporting are the BI Budget Reporter role and the ECC Budget Reporter role. Both of these roles are performed at all Army levels and by the Defense Finance and Accounting Service (DFAS).
Show Slide #4
The following are the key terms related to this course:
• Annual Funding Program (AFP): Appropriation for the fiscal year that serves as a control on funding. For
example, for Operations and Maintenance (O&M) the control is by Sub-Activity Group (SAG).
• Allotment: Budget authority for the fiscal year. Commitments cannot exceed available allotment.
• Area of Responsibility (AOR): Used by IMCOM to identify Program Director Major and Minor.
• BI: A combination of databases and management tools in GFEBS used to generate reports and support
managerial decision making. GFEBS BI reports are produced using several front-end tools such as
Microsoft Excel, Business Explorer (BEx), and Web Intelligence (WebI).
• Commitment: An administrative reservation of funds based on firm procurement requests, unaccepted
customer orders, directives, etc. In GFEBS, a that reduces Fund availability based on a purchase
request or customer order.
• Cost: Expenses incurred, both funded and unfunded, by an organization in producing and consuming products
and services. 4

5. GFEBS Budget Reports cont.
BI and ECC allow for report generation and data
manipulation. Users can report near real-time data (i.e., delay can be from hours) in BI while real-time data can be accessed in ECC. This information is used to build the budget, check funds availability, and ensure derivation rules are followed appropriately.
Show Slide #5
Data in BI comes from PPB BOS and ECC:
- Data from PPB BOS contains current and future year funding guidance at the Army command level.
Data from ECC includes transactions from Finance (FI); Cost Management (CM); Spending Chain (SC); Reimbursables
(RM); Property, Plant, and Equipment (PP&E); and FM business process areas.
• BI reports show how Army Commands entered execution budget plan data at formal and informal levels. 5

6. BI Budget Reports The BI Budget Reporter generates reports in BI that:
- Are GFEBS role specific.
- Can be customized to meet individual needs.
- Provide near real-time data (i.e., delay can be from 2 – 24 hours).
- Provide data on AFP, allotment, and execution following extraction from ECC. 6

7. BI Reports cont. Information regarding BI reports:
• Data used for BI reports is extracted to BI from ECC. This data becomes historical data in the data warehouse.
• Users generate reports using the data in BI. This data can be used as a reference to build the upcoming budget in the budget year.
• Information included in BI reports may be used to:
- Provide resource managers with the ability to view budget targets at all organizational levels. 7

8. BI Reports cont. Reports on execution status: Show COED
At all organization levels - formal and informal.
By Fund, Funds Center, Functional Area, funded Program, and/or Commitment Item. 8

9. BI Reports cont.
The Status of Funds reports provide information on execution status and provide visibility to:
• Both the current AFP (from ECC Version 1) and
Allotment (from ECC Version 0).
• Both cumulative and non-cumulative data:
- In a cumulative view, the columns within the report do not decrease. For example, with commitments and obligations, if the
report is cumulative, the commitment column will not decrease when the commitment becomes an obligation. However, the obligation
column will increase.
- In a non-cumulative view, the columns will decrease or increase based on the COED status. Using the same example, the
commitment will be decreased and the obligation increased when the commitment becomes an obligation. 9

10. BI Status of Funds Reports
The Status of Funds Report provides information on execution status
and visibility to:
• COED status.
• Formal levels of funds distribution.
• User selected report parameters (i.e., “free characteristics”) such as:
- Fund
- Funds Center
- Functional Area
- Funded Program
- Commitment Item
- Cost Center
- Cost Object
- Fiscal Month, Fiscal Month/Year, Fiscal Quarter, and Fiscal Year
- Management Decision Package (MDEP) 10

11. ECC Budget Reports
The ECC Budget Reporter uses transaction codes (T-codes) to generate reports in ECC that:
- Contain drill-down capability to view information at the transaction document level in non-cumulative reports.
- Generate in real-time.
- Provide information for budget control. 11

12. ECC Budget Reports
There are four groups of key reports generated by the ECC Budget Reporter:
- Cumulative Fund Status
- Non-Cumulative Fund Status
Reimbursable Fund Status
Other Fund Status. 12

13. Fund Status ECC Reports Cumulative Fund Status Reports
ZFSC1 - Cumulative Fund Status by Funds Center(FC)/Comm Item (CI)
ZFSC2 - Cumulative Status by Functional Area (FA)/CI)
ZFSC3 - Cumulative Status by Funded Program (FP)/CI
ZFSC4 - Cumulative Status for Funds Center – Summary (Fund/FA)
ZFSC5 - Cumulative Status by Funds Center – Detail (Fund/FA/FC/FP/CI)
ZFSC6 - Cumulative Fund Status by Functional Area – Summary (FA/Fund)
ZFSC7 - Cumulative Fund Status by Functional Area Group – Detail
ZFSC8 - Cumulative Fund Status with Open Commitments – Summary
ZFSC9 - Cumulative Fund Status with Open Commitment - Detail 13

14. Fund Status ECC Reports Non-Cumulative Fund Status Reports
ZFSNC1 – Non-Cumulative Status by Funds Center (FC/CI)
ZFSNC2 – Non-Cumulative Status by Functional Area (FA)/CI)
ZFSNC3 – Non-Cumulative Status by Funded Program (FP/CI)
ZFSNC4 – Non-Cumulative Status by Funds Center – Summary (Fund/FA/)
ZFSNC5 – Non-Cumulative Status by Funds Center – Detail (/FA/FC/FP/CI)
ZFSNC6 – Non-Cumulative Status by Funds Center – Pre-Posted (FC/CI) 14

15. Fund Status ECC Reports Reimbursable Fund Status Reports
ZRFSC1 - Reimbursable Cumulative Fund Status by Funds Center
ZRFSC2 - Reimbursable Cumulative Fund Status by Funded Program
ZRFSNC1 - Reimbursable Non-Cumulative Fund Status by Funds Center
ZRFSNC2 - Reimbursable Non-Cumulative Fund Status by Funded Program 15

16. Fund Status ECC Reports Other Fund Status Reports
Z_OPEN_COM FM – Open Commitments
Z_OPEN_OB FM – Open Obligations 16

17. ECC Reports cont. ECC reports are used to provide funds status that:
• Is real-time.
• Is in standard report format with limited capability to
change layouts and content.
• Identifies available AFP and Allotment.
• Is run in the transactional side of GFEBS.
• Is at formal funds distribution levels.
• Is capable of drilling down to document level on noncumulative reports, such as:
- Budget/documents
- PRs/POs
- Receipt of goods
- Disbursing information 17

18. ECC Reports cont.
Fund Status reports provide either cumulative or non-cumulative data. The difference between cumulative and non-cumulative is:
In a cumulative view, the columns within the report do not decrease.
- In a non-cumulative view, the columns will decrease or increase based on the COED status. 18

19. ECC Status of Funds Reports
The Fund Status reports provide visibility for the following:
• Budget Authority
• Commitments
• Obligations
• Expenses
• Disbursements
• Available Balance 19

20. BI STATUS OF FUNDS CUMULATIVE REPORTS
Click on Business Intelligence, then Command Budget Reporter, SOF: Command Cum. Enter Fund, AOR, Fiscal and Fiscal Month/year. Then Save As.

21. BI STATUS OF FUNDS CUMULATIVE REPORTS
Enter in Description then Click OK. This will create a variant as well.

22. BI STATUS OF FUNDS CUMULATIVE REPORTS
Once this is entered, scroll down to the bottom of the page.

23. BI STATUS OF FUNDS CUMULATIVE REPORTS
Click the OK button.

24. BI STATUS OF FUNDS CUMULATIVE REPORTS
Once this screen comes up then you can drag up the Free Characteristics of what you want to see (ie. AOR, Functional Area, Cost Center, WBS). When you bring up the cost centers it will come in as unassigned so right click on the column and then left click on properties, characteristics, click the drop down for Display and change to Key (Not Compounded) & Medium Text.

25. BI STATUS OF FUNDS CUMULATIVE REPORTS
Under Cost Center Properties, click on the blue Hierarchy tab.

26. BI STATUS OF FUNDS CUMULATIVE REPORTS
Under the Hierarchy tab, uncheck the Hierarchy Active. Then click OK; Cost Centers will then populate.

27. BI STATUS OF FUNDS CUMULATIVE REPORTS
You can drag up Source System and it will show what transactions are in GFEBS and which came over from GCSS.

28. BI STATUS OF FUNDS CUMULATIVE REPORTS
Once you have everything pulled up you can save this is a variant. (USE “SAVE AS” TO SAVE THE VARIANT THAT YOU HAVE CREATED HERE; IF YOU TRY TO SAVE TO THE FIRST VARIANT, IT WILL NOT WORK AND YOU WILL HAVE TO DRAG EVERYTHING UP AGAIN.)

29. BI STATUS OF FUNDS CUMULATIVE REPORTS
This variant is saved the same way as the first one. Click on Save As, Enter the description and click OK.

30. BI STATUS OF FUNDS NON-CUMULATIVE REPORTS
Select SOF Command Non-Cum. Enter required fields. Click Check then OK.

31. BI SOF CUMULATIVE & NON-CUMULATIVE REPORTS EXAMPLES
Example of Non-Cumulative Report
Example of Cumulative Report

32. Open Commitments
Go to BI – Budget Reporter – Open Commitments Report New. Note: FORSCOM Standard, obligation within 60 days of commitment.

33. Open Commitments
Add Fund(s) that you utilize – Fund Center – AOR - Cost Center. You can save this as a variant also. Click OK.

34. Open Commitments
Drag Free Characteristics AOR, Cost Center, Functional Area, Commitment Item and Posting Date at the very least and Save As for your Variable Values

35. Open Obligations
Go to BI – Budget Reporter – Open Obligation Report – Click OK. You can also Save as a Variant

36. Open Obligations
Drag Free Characteristics AOR, Cost Center, Functional Area, Commitment Item and Posting Date at the very least and Save As for your Variable Values

37. Check On Learning
Q: What type of reports can be delayed for 2-24 hours?
What are the four groups of key reports generated by the ECC Budget Reporter?
Q. Fund Status reports provide either cumulative or non-cumulative data. The difference between cumulative and non-cumulative is? 20

38. Questions 21

39. Terminal Learning Objective
Action:
Analyze GFEBS Reporting Process
Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual
With a minimum of 80% accuracy:
- GFEBS Budget Reports
- BI Budget Reports
- BI Status of Funds Reports
- ECC Budget Reports
- Cumulative Fund Status Reports
- Non-Cumulative Fund Status Reports
- Reimbursable Fund Status Reports
- ECC Status of Funds Reports
Conditions:
Standards: 2