1. Create Project Definition/Order and Work Breakdown Structure Element (Direct Charge)
Show Slide 1: Create Project Definition/Order and Work Breakdown Structure Element (Direct Charge)
Generalize New Information (4Ø minutes)
Instructor Note:
During the crawl phase the Instructor will go through each step of the transaction code (t-code) while reading the information provided in the (info) boxes.
The following t-codes will be covered during the Direct Charge Process.
CJ2ØN = Create a Project and WBS element
FMBB = Funds Management
CJ2ØN- Fund and Release
ZRFSC3 - Cumulative Status by FC (FUND CENTER) Report 1

2. Terminal Learning Objective
Action: Create Project Definition/Order and Work Breakdown Structure
Element (Direct Charge)
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, and discussion.
Standard: Application Includes:
- Reimbursable Process
- Create Project Definition via CJ20N
- Fund a Funded Program via FMBB
- WBS Element via CJ20N
- Cumulative Status by FC Report via ZFSC3
Show Slide 2: Terminal Learning Objective
Read TLO
SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
ENVIRONMENTAL STATEMENT: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
EVALUATION. At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
INSTRUCTIONAL LEAD IN - Before we can understand how to control our funds, we must briefly discuss the course to roles crosswalk process. 2

3. Agenda Build a project via t-code CJ20N Fund a project via t-code FMBB
Approve funding and release via t-code CJ20N
View funded program via t-code ZFSC3
Show Slide 3: Agenda
Build a project via t-code CJ20N
Fund a project via t-code FMBB
View funded program via t-code ZFSC3
Approve funding and release via t-code CJ20N 3

4. CJ20N FMBB ZFSC3 Legend Distribute Funds to Funded Program
GFEBS
Operation
Plan Project and
Create WBS
RM/AST
CJ20N
Distribute Funds to Funded Program
Budget Office
Fund/Release Project
Cumulative Status by FP Report
ZFSC3
FMBB
Show Slide 4: Overview
Discuss overview of process from building a project to viewing a funded program 4

5. Direct Charge Order Process
Direct Charge – Performer and Requestor are on GFEBS
Performer creates the WBS Element and Funded Program
FP and WBS Element numbers are the same
Performer sends with Funded Program number to Requestor
WBS Elements should not be marked “Billable”
Requestor enters LOA on WBS Element in CJ20N
Requestor uses FMBB to fund the Funded Program
Requestor sends (AKO) to Performer confirming FP has been funded
Performer Releases WBS Element marked Funded
Show Slide 5: Direct Charge Order Process
Instructor Note: For Direct Charge, decide between the requestor an performer who will create the WBS element. 5

6. Considerations for Use
Recommended way to control distribution of funding!
Battalion level funding (example)
1st BN – S
HHC – S
Alpha Company – S
Bravo Company – S
Charlie Company – S
Specific training events
Specific expenditures
S8 can set-up WBS and fund for a variety of reasons
Provides a “hard stop” when unit/event expends all available funding

7. LSA - 1 Create a Project CJ20N Show Slide 6: Create a project
Generalize New Information (35 minutes)
Instructor Note:
The functions in this component support you in creating and executing budgets. The purpose of Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to control future funds transactions in accordance with the distributed budget, and to stop the budget from being exceeded. 6

8. This is YOU!
Show Slide 7: Create a funded program 7

9. Create a Project and a WBS Element
(CJ20N)
For first time users, the “Welcome to Builder” pane along with parameter choice will Always show. Green Check both to proceed.
CJ2ØN
This is the “Create” Project Definition Icon, single-click and select from the menu. 1
Show Slide 8: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 8

10. Create a Project and a WBS Element
(CJ20N)
Under “Identification and view selection”, input a short description and amount of the service being provided
Menu-bar 2
Monthly Septic Cleaning Service 25ØØØ 4
Free-Text Field
Tabs / Tab-fields
This is found in Item 9b of DD Form 448 3
REFRESH: Screen Fields
Show Slide 9: Create a project 
Instructor Note:
This is a quick overview of the different field-types in the training data base. This information was covered during the Intro to GFEBs lesson. Click the down arrow to navigate through this slide and the following slides.
1. The Menu Bar list action tabs.
2. The Free-text field – when the field background is white it is open/available for text input.
3. Tabs/Tab-fields – are used for specific information. The pages that display after the tab is selected is for information relevant to the specific tab.
4. The drop-down arrows will display a list of designated choices for the tab field.
Radio buttons – you can select one radio button when it is “required”.
Continue on with the selection
Drop-Down
Radio buttons 9

11. Create a Project and a WBS Element
(CJ20N)
This is your system generated Project Definition number
Keep in mind: = Project Definition
And = WBS element overview
Click in “Person Respons.” box to reveal the dropdown, then click dropdown to reveal the choices available 5
Show Slide 10: Create a project 
Instructor Note:
SAP / ERP will generate a project definition number beginning with (S ). If a screen appears that ask for a beginning and ending range, have the student(s) type for the start date and as the end date. 3 5
Click in “Applicant no.” box to reveal the dropdown, then click dropdown to reveal the choices available 6 10

12. Create a Project and a WBS Element
(CJ20N) 9
Show Slide 11: Create a project
Instructor Note:
Step 7: For the start date, use current date. For the finish date, use a future date within the current fiscal year.
Select the appropriate organizational entity (plant = installation / FOB) 3 5
Projected start date (use today) and end date of project ( use end of FY) 8
FSHA 7
1Ø/Ø6/2Ø14 11

13. Create a Project and a WBS Element Cont.
(CJ20N)
Notice: The definition populated.
Single-Click the “Overview Icon” to begin the WBS Level 1 build 11
Show Slide 12: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
Double- Click on your Project number (this action moves the definition into the “Project Structure: Description) 3 1Ø 5
FSHA
1Ø/Ø6/2Ø14 12

14. Create a Project and a WBS Element
(CJ20N)
L1 Typ, click in the box, click the drop-down to reveal the “categorical- type” of service(s) to be performed (Sustainment)
L1 WBS element: Annotate your system generated “Project Definition Number”
Description of the services to be rendered. (Same as Project Definition Description) 12 13 14 15
S.ØØØØØ13
Monthly Septic Cleaning Service 25ØØØ S1
Level 1: To be completed by the “Requester’s Budget Office” 18
“Operative Indicators” Planning Element (PE) allows Cost Planning for those WBS elements that are checked
Show Slide 13: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
L1-Req.cost ce… This is the Performer’s cost center to be used for the service 3 15 5
L1-CA… (resp.) Always: ARMY 16 17
ARMY
76VVØØ65
FSHA
1Ø/Ø6/2Ø14 13

15. Create a Project and a WBS Element
(CJ20N)
On the menu bar, click “Save”.
Double-click on the WBS (Level 1) project to begin assigning the funding information.
In the “Tabs” section, select the “Customer Enhancement” tab to begin inputting funding information.
Ensure that you are on the operating under the “Funding Data” tab. Remember, this is to be completed by the Performer. 25 19 21 2Ø
Click in the “Funded Program Type” box to view the selection(s) available. This is a Direct Charge Reimbursable (DRCH) 22
Show Slide 14: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations 23
DRCH
1Ø/Ø6/2Ø14 24
Click in the “Create Funded Program” box.
Click in the “Funded Program Start Date” box to reveal the calendar or input the date manually (use current date) 14

16. Create a Project and a WBS Element Cont.
(CJ20N)
Upon Dbl-clicking your project (bottom half of screen), the WBS populates at the upper-half of the screen. Single-click the WBS to populate the template.
Show Slide 15: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations
Under “Last Projects Processed”, Dbl-click on your project name 15

17. Create a Project and a WBS Element Cont. (CJ20N)33
Notice: The L1 WBS is highlighted, and the fields to the right populated to finish inserting the funding information. Click the “Cust. Enhancement” tab
Select the “Save” button” to allow the changes to be saved
Ensure that you are working under the “Funding Data” tab. NOTE: This section to be completed by the Requester’s Budget Office.
Select the “Basic Data” tab 31 26
This section to be filled out by the “Requester’s Budget Office”
Enter the “Functional Area” 32 27 28
131Ø96QLOG
Enter the “Funds Center”
Show Slide 16: Create a project
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations 29
A76VV
Enter the “Main Account” 3Ø
2Ø2Ø
Enter the “Fund” (15 represents current FY)
2Ø2Ø1ØD15
By checking the Operative Indicator “Acct asst elem.” this assigns the account assignment to the WBS 16

18. CJ20N- Direct Charge Order
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide 17: Create a project
Apply (1 hour) Practical Exercise #1, CJ20N Create a Project and WBS element
Instructor Note:
The CJ2ØN exercise scenario will be done by each student. The students are required to perform this exercise on their own.
Review the PE (1Ø minutes) 17

19. Fund a Funded Program FMBB
LSA - 2
Show Slide 18: Fund a Funded Program
LSA 2– Fund a Funded Program
Generalize New Information (35 minutes)
Instructor Note:
The functions in this component support you in creating and executing budgets. The purpose of Funds Management is to budget all revenues and expenditures for individual areas of responsibility, to control future funds transactions in accordance with the distributed budget, and to stop the budget from being exceeded. 18

20. Show Slide 19: Battle Drill 32 – Create a Funded Program

21. Fund a Funded Program (FMBB)
Select the dropdown and enter the FM layout variant “ARMY” 1
ARMY
Select the dropdown and enter the FM layout variant “ARMY”
Show Slide 20: Fund a Funded Program 
Instructor Note:
Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information. 2
ARMY2 20

22. Fund a Funded Program (FMBB)
Select the Version type to be used. Click the drop-down to view available choices. (Always choose zero)
Select the appropriate Process which is to take place.
Select the Document type to be used. Click the drop-down to view available choices.
Budget Category should default into Payment. 3 4 5 Ø
ALLT (Allotment)
Show Slide 21: Fund a Funded Program 
Instructor Note:
Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information. 21

23. Fund a Funded Program (FMBB)
Command policy will dictate the actual “Document Date” Posting Date should be the current date. Ø 6
Budget Type (46**) Asterisks Represent current quarter eg. 11/1st qtr, 12/2nd, 13/3rd, etc. Use current quarter.
ALLT (Allotment)
SENDER Information (L1) represented by (-) symbol
Enter the Fund for the current year (Performer / Requester Agreement ) 7
4611 8
2Ø2Ø1ØD15 9
“Commitment Item” will default in with All Objects
Show Slide 22: Fund a Funded Program 
Instructor Note:
Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations. Make sure you use the Reference (excel spreadsheet) to depict the correct budget type. As you go through the slides, read the appropriate notes. If there are no notes, inform the students to select the highlighted (numbered) information. 22

24. Fund a Funded Program (FMBB)Ø
ALLT (Allotment)
4611
2Ø2Ø1ØD15
Budget Type (46**) Asterisks Represent current quarter eg. 11/1st qtr, 12/2nd, 13/3rd, etc. Use current quarter.
Enter the Fund for the current year (Performer / Requester Agreement )
Show Slide 23: Fund a Funded Program 
Instructor Note:
Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information.
RECEIVER Information (L2) represented by (+) symbol 1Ø
4611 11
2Ø2Ø1ØD15 12
“Commitment Item” will default in with All Objects 23

25. Fund a Funded Program (FMBB)19 18
Click “Check Document” to ensure correct entries were made Ø
ALLT (Allotment)
4611
2Ø2Ø1ØD15
Double-Check your information here prior to the Post. (Notice, the original 2 lines below have been copied into the system as shown on lines 3 and 4)
Show Slide 24: Fund a Funded Program 
Instructor Note:
Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information.
4611
2Ø2Ø1ØD15
Enter the Functional Area from the LOA.
Enter the Funded Program (Your WBS creation number)
Total amount from the Performer / Requestor Agreement 19
Enter the Appropriate “Funds Center” from the LOA.
Description on what is being funded (to include $ amount) 15 16 18 17
A76VV
131
ARMY
25ØØØ
Septic Service
A76VV
131
S.ØØØØØ13
25ØØØ
Septic Service - 25ØØØ 24

26. FMBB – Fund a Funded Program
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide 25: Fund a Funded Program
Simulation
-- The instructor demonstrates this activity while you follow along
Hands on Exercise
-- The instructor will lead you step by step through the activity using the training materials provided 25

27. WBS Element-Mark Funded and Release (CJ20N)
LSA - 3
Show Slide 26: WBS Element-Mark Funded and Release
LSA -4 – WBS Element-Mark Funded and Release (CJ20N)
Generalize New Information (20 minutes)
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations. 26

28. Show Slide 27: Create a funded program

29. WBS Element-Mark Funded and Release
(CJ20N)
CJ2ØN 2
Once again, open (Dbl-Clk) your project definition to populate the project structure above (WBS-L1)
Single-Click on your WBS level 1 project 1
Show Slide 28: WBS Element-Mark Funded and Release
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations. 28

30. WBS Element-Mark Funded and Release
(CJ20N)
“Select: Menu> 3
Hover Over: Edit
Hover Over: STATUS
Show Slide 29: WBS Element-Mark Funded and Release
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations.
Hover Over: User STATUS
Hover Over: Set & Pass On 29

31. WBS Element-Mark Funded and Release
(CJ20N)
User Status Message: Designated POC / User Status Fund Successfully Set
Notice: System Status lets you know that Funding was Created (CRTD)
From the menu, select “Funding Approved” and Green-Check it.
Show Slide 30: WBS Element-Mark Funded and Release
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations. 30

32. (CJ20N) WBS Element-Mark Funded and Release Click “Save” Click “Menu”
Notice: System Status lets you know that Funding was Released (REL).
Show Slide 31: WBS Element-Mark Funded and Release
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations.
System generated message informing processor of Status funding Status being set 31

33. CJ20N WBS Element – Mark Funded and Release
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide 32: WBS Element-Mark Funded and Release
Apply (2Ø minutes) Practical Exercise #4, WBS Element-Mark Funded and Release CJ2ØN
Instructor Note:
In this activity, the students will input the CJ2ØN. The students should log into the GFEBS Portal and Training Environment.
Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after the hands-on training. Explain to participants the resources they have available to complete the activity.
The instructor can determine if the training should be done individually or in groups of two. 32

34. Cumulative Status by FP Report ZFSC3
LSA - 4
Show Slide 33: Overview
LSA-3 – Cumulative Status by FC Report (ZFSC3)
Generalize New Information (15 minutes)
Instructor Note:
Cumulative Status reports are used to pull reports down by Fund Center. This t-code allows you to pull reports that reflect the
input the transactions have on the budget. 33

35. Show Slide 34: View a funded program

36. (ZFSC3) Cumulative Status by FP Report
Financial Management Area is ARMY (May Default in as ØØØ1) 1
ARMY 2
2Ø15
“From and to” Fiscal Year will default to current year (YYYY)
2Ø15 3
From period and To period represent the first and last calendar month(s) (numbers) 1 12
Dbl-Click the appropriate Budget type according to the current quarter. 4
In the Fund Or value(s) line, enter the Fund
Show Slide 35: Cumulative Status by FP Report
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations.
2Ø2Ø1ØD15 5
Enter the Fund Center
A76VV 35

37. (ZFSC3) Cumulative Status by FP Report
Basic information based on search criterion.
Show Slide 36: Cumulative Status by FP Report
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations. 36

38. Cumulative Status by FC Report Cont.
(ZFSC3)
Our original Project definition number shows an available allotment amount of $25,000.00
Show Slide 37: Cumulative Status by FP Report
Instructor Note:
Use the “"page down"” key to navigate through the steps. You will need to do this for all the
transaction code demonstrations. 37

39. ZFSC3 – Cumulative Status by FP Report
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided
Show Slide 38: Cumulative Status by FP Report 38

40. Questions?
Show Slide 39: Questions
Restate TLO Summarize Lesson 39