1. Simple Solution. Brighter Futures.
Physical fitness data reporting (SB 1873) counselors data reporting (SB 490)
September 2018
Presented by: Sergio A. Saenz ESC1

2. SB 1873 Physical Fitness - Background
SB 1873, passed during the 85th legislative session (2017), amends TEC to require the following:
The Commissioner must complete a report on physical education (PE) provided by each school district;
The report results must be published on the Texas Education Agency’s website.
TEC requires each LEA to provide information on health and safety of student populations.

3. The published report must include the following information:
Physical Education Report
The published report must include the following information:
Number of PE classes offered at each campus in the district.
Number of days, classes, minutes offered each week by each campus
Four weeks in leading to snapshot in October.

4. Physical Education Report
The published report must include the following information:
Ratio of students enrolled in PE classes in the district compared to the overall enrollment;
Average PE class size at each campus in the district;

5. Physical Education Report
Number of PE teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach PE;

6. Physical Education Report
Whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section

7. Physical Fitness Report Data Sources Report Requirement
Data Source for Report Requirement
The number of physical education classes offered at each campus in the district and detail the number of days, classes, and minutes offered each week by each campus;
TSDS PEIMS (Eight new data elements being added with this proposal)
90 record submitted for Staff

8. Physical Fitness Report Data Sources Report Requirement
Data Source for Report Requirement
The ratio of students enrolled in physical education classes in the district compared to the overall enrollment;
TSDS PEIMS Staff Responsibility Data currently collected
The average physical education class size at each campus in the district;
Number of student in each section 90 record.

9. Physical Fitness Report Data Sources Report Requirement
Data Source for Report Requirement
The number of physical education teachers in the district who are licensed, certified, or endorsed by an accredited teacher preparation program to teach physical education;
State Board of Educator Certification (SBEC) ECOS system
TEA will grab from SBEC Certification database

10. Physical Fitness Report Data Sources Report Requirement
Data Source for Report Requirement
Whether each campus in the district has the appropriate equipment and adequate facilities for students to engage in the amount and intensity of physical activity required under Section ;
School Health Survey administered by the Curriculum Standards and Student Support Division
Appropriate facilities and equipment.
CI dept gets School Health Survey Barney Fudge Curriculum Division

11. Physical Fitness Report Data Sources
Report Requirement
Data Source for Report Requirement
Whether the district allows modifications or accommodations that allow physical education courses to meet the needs of students with disabilities; and
School Health Survey administered by the Curriculum Standards and Student Support Division

12. Physical Fitness Report Data Sources
Report Requirement
Data Source for Report Requirement
Whether the district has a policy that allows teachers or administrators in the district to withhold physical activity from a student as punishment.
School Health Survey administered by the Curriculum Standards and Student Support Division

13. Physical Fitness TSDS PEIMS Changes
The following TSDS data elements were added to the StaffResponsibilitiesExtension complex type to indicate the number of minutes a PE class is offered each week by campus:
E1604 – NUMBER-DAYS-TAUGHT-WEEK-1
E1605 – NUMBER-DAYS-TAUGHT-WEEK-2
E1606 – NUMBER-DAYS-TAUGHT-WEEK-3
E1607 – NUMBER-DAYS-TAUGHT-WEEK-4
4 weeks of October

14. Physical Fitness TSDS PEIMS Changes
E1608 – NUMBER-MINUTES-TAUGHT-WEEK-1
E1609 – NUMBER-MINUTES-TAUGHT-WEEK-2
E1610 – NUMBER-MINUTES-TAUGHT-WEEK-3
E1611 – NUMBER-MINUTES-TAUGHT-WEEK-4
For Each PE section

15. Physical Fitness TSDS PEIMS Changes
E1604 – NUMBER-DAYS-TAUGHT-WEEK-1 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

16. Physical Fitness TSDS PEIMS Changes
Element ID – E1604
Data Element – NUMBER-DAYS-TAUGHT-WEEK-1
XML Name – TX-NumberDaysTaughtWeek1
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

17. Physical Fitness TSDS PEIMS Changes
E1605 – NUMBER-DAYS-TAUGHT-WEEK-2 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

18. Physical Fitness TSDS PEIMS Changes
Element ID – E1605
Data Element – NUMBER-DAYS-TAUGHT-WEEK-2
XML Name – TX-NumberDaysTaughtWeek2
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

19. Physical Fitness TSDS PEIMS Changes
E1606 – NUMBER-DAYS-TAUGHT-WEEK-3 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

20. Physical Fitness TSDS PEIMS Changes
Element ID – E1606
Data Element – NUMBER-DAYS-TAUGHT-WEEK-3
XML Name – TX-NumberDaysTaughtWeek3
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

21. Physical Fitness TSDS PEIMS Changes
E1607 – NUMBER-DAYS-TAUGHT-WEEK-4 indicates, for a physical education teaching staff responsibility, the number of days in which physical education instruction is provided for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

22. Physical Fitness TSDS PEIMS Changes
Element ID – E1607
Data Element – NUMBER-DAYS-TAUGHT-WEEK-4
XML Name – TX-NumberDaysTaughtWeek4
Domain of Values – 0-7
Length – 1
Data Type – NUMERIC
Pattern – #
Collected – Submission 1
Mandatory – No

23. Physical Fitness TSDS PEIMS Changes
E1608 – NUMBER-MINUTES-TAUGHT-WEEK- 1 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the first week of the 4 weeks in October that includes the last Friday in October.

24. Physical Fitness TSDS PEIMS Changes
Element ID – E1608
Data Element – NUMBER-MINUTES-TAUGHT- WEEK-1
XML Name – TX-NumberMinutesTaughtWeek1
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

25. Physical Fitness TSDS PEIMS Changes
E1609 – NUMBER-MINUTES-TAUGHT-WEEK- 2 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the second week of the 4 weeks in October that includes the last Friday in October.

26. Physical Fitness TSDS PEIMS Changes
Element ID – E1609
Data Element – NUMBER-MINUTES-TAUGHT- WEEK-2
XML Name – TX-NumberMinutesTaughtWeek2
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

27. Physical Fitness TSDS PEIMS Changes
E1610 – NUMBER-MINUTES-TAUGHT-WEEK- 3 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the third week of the 4 weeks in October that includes the last Friday in October.

28. Physical Fitness TSDS PEIMS Changes
Element ID – E1610
Data Element – NUMBER-MINUTES-TAUGHT- WEEK-3
XML Name – TX-NumberMinutesTaughtWeek3
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - ####
Submission – Submission 1
Mandatory – No

29. Physical Fitness TSDS PEIMS Changes
E1611 – NUMBER-MINUTES-TAUGHT-WEEK- 4 indicates, for a physical education teaching staff responsibility, the number of minutes in which physical education instruction is provided for each course section by campus during the fourth week of the 4 weeks in October that includes the last Friday in October.

30. Physical Fitness TSDS PEIMS Changes
Element ID – E1611
Data Element – NUMBER-MINUTES- TAUGHT-WEEK-4
XML Name – TX- NumberMinutesTaughtWeek4
Domain of Values –
Length – 4
Data Type – Numeric
Pattern - #####
Submission – Submission 1
Mandatory – No

31. Business Validation Rule 30090-0105
The Teacher of Record for a Physical Education responsibility must be reported with the new fields.

32. Business Validation Rule 30090-0105
If SERVICE-ID is a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), and NUMBER-STUDENTS-IN-CLASS is greater than 0, then
Logic used in Validation

33. Business Validation Rule 30090-0105
the following fields must not be blank:
NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4.

34. Business Validation Rule 30090-0106
Non-Physical Education and Non-Teacher of Record responsibilities cannot be reported with the new fields.

35. Business Validation Rules 30090-0106
If NUMBER-STUDENTS-IN-CLASS is 0 or blank/not reported, or SERVICE-ID is NOT a Physical Education course (" ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX"), then

36. Business Validation Rule 30090-0106
the following fields must be blank/not reported:
NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, NUMBER-DAYS-TAUGHT-WEEK-4, NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, and NUMBER-MINUTES-TAUGHT-WEEK-4.
We would not expect to get day or minutes taught week 1-week 4

37. Business Rules thru
New rules verify that days taught and minutes taught are being reported simultaneously for any given week.

38. Business Rules and
If NUMBER-DAYS-TAUGHT-WEEK-1 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-1 must be greater than 0.
If NUMBER-DAYS-TAUGHT-WEEK-2 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-2 must be greater than 0.
Each one of those rules goes hand in hand for each reporting week in October

39. Business Rules and
If NUMBER-DAYS-TAUGHT-WEEK-3 is greater than 0, then NUMBER-MINUTES-TAUGHT-WEEK-3 must be greater than 0
If NUMBER-DAYS-TAUGHT-WEEK-4 is greater than 0, then NUMBERMINUTES-TAUGHT-WEEK-4 must be greater than 0.
Inverse of previous rule

40. Business Rules –
New rules verify that minutes taught and days taught are being reported simultaneously for any given week.

41. Business Rules and
If NUMBER-MINUTES-TAUGHT-WEEK-1 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-1 must be greater than 0.
If NUMBER-MINUTES-TAUGHT-WEEK-2 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-2 must be greater than 0.

42. Business Rules and
If NUMBER-MINUTES-TAUGHT-WEEK-3 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-3 must be greater than 0.
If NUMBER-MINUTES-TAUGHT-WEEK-4 is greater than 0, then NUMBER-DAYS-TAUGHT-WEEK-4 must be greater than 0.

43. Business Rule
A new rule was created to warn users about reporting more than five number of days taught in a week. School on days other than Monday through Friday is rare.
Domain of Values is 0-7 therefore, created as Special Warning in order to capture what happened.

44. Business Rule
If NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, or NUMBER-DAYS-TAUGHT-WEEK-4 is not blank, then NUMBER-DAYS-TAUGHT-WEEK-1, NUMBER-DAYS-TAUGHT-WEEK-2, NUMBER-DAYS-TAUGHT-WEEK-3, and NUMBER-DAYS-TAUGHT-WEEK-4 should be 1-5.
Domain of Values is 0-7 therefore, created as Special Warning in order to capture what happened.

45. Business Rule
A new rule was created to warn users about reporting number of minutes taught more than 1800 during the four-week period in October (includes last Friday in October).

46. Business Rule
If NUMBER-MINUTES-TAUGHT-WEEK-1, NUMBER-MINUTES-TAUGHT-WEEK-2, NUMBER-MINUTES-TAUGHT-WEEK-3, or NUMBER-MINUTES-TAUGHT-WEEK-4 is not blank, then NUMBER-MINUTES-TAUGHT-WEEK-1 plus NUMBER-MINUTES-TAUGHT-WEEK-2 plus NUMBER-MINUTES-TAUGHT-WEEK-3 plus and NUMBER-MINUTES-TAUGHT-WEEK-4 should be less than or equal to 1800.

47. Physical Fitness Q & A
Question: When will the eight new data elements be reported?

48. Physical Fitness Q & A
Answer: Submission 1. The new data elements can only be reported for persons with staff responsibilities with PE service IDs. Staff with PE substitution responsibilities (PES PES00015) are not reported with the eight new elements. Additional Information: PE Course service IDs are " ", " ", " ", " ", "PES00052", "PES00053", "PES00054", "PES00055", "82200XXX", "82930XXX", "83200XXX", or "84200XXX "

49. Physical Fitness Q & A
Question: If multiple teachers are assigned to a particular PE course section, which PE teacher is reported with the elements? Answer: Only the Teacher of Record is reported with the Number of Students in Class (E0170) field greater than zero for each academic staff responsibility, and only the Teacher of Record is reported with the eight new data elements. See Rules: and

50. 2018-2019 counselors data reporting (SB 490)
Simple Solution. Brighter Futures.
counselors data reporting (SB 490)
September 2018

51. SB 490 Counselors- Background
SB 490, which was passed during the 85th Legislative session (2017), amends TEC (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.
What is the purpose of this SB? In the statute to calculate the availability of counselors to serve students needs. Legislators are trying to improve the ratio of teachers to counselors in public schools.

52. SB 490 TSDS PEIMS Data Changes
The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490.
Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).
Monthly Minutes will be applicable to counselors now.
Business Validations have been added to enforce the new requirement
Source: PEIMS Requirements Staff 90 record pg. 19
MONTHLY-MINUTES is also reported for only one non-instructional ROLE-ID “008” Counselor, and is based upon 9600 minutes a month (8 hours per day x 5 days per week x 4 weeks per month). The total MONTHLY-MINUTES are reported for each unique service that is provided. The four weeks preceding the PEIMS Fall snapshot (as-of) date (the last Friday in October) must be considered to calculate the monthly minutes. For example, a class that is taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks) for that class. A class taught one hour three times each week would report 720 monthly minutes (60 minutes x 3 days x 4 weeks). A class taught for different amounts of time each week would be reported with a cumulative monthly minute total.

53. SB 490 Monthly-Minute Examples
Scenario #1: Full-Time Staff Person – Counselor (100%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
9600
Scenario #2: Half-Time Staff Person – Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
4800
Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor
Example #3: and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes.
Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%)
ROLE-ID
MONTHLY-MINUTES
087-Teacher
6300
008-Counselor
2400

54. SB 490 Monthly-Minute Examples
Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
3150
008 – Counselor
1200
Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%)
ROLE-ID
MONTHLY-MINUTES
008 – Counselors
2400
020 – Principal
Not reported
Scenario 5: x 25% (.25) = 2400 minutes
Scenario 6: 9600 x 40% (.40) = 3840 minutes
Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
4200
008 – Counselor
3840
003 – Assistant Principal
Not reported

55. Business Validation Rule: 30090-0008
SB 490 Business Validation Rule Changes (Revisions)
Business Validation Rule:
Rule Text: If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN- CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES.
Business Meaning: For a staff responsibility where TX- StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX- ClassTypeCode, and TX-MonthlyMinutes.
Reason for revision: Rule adds ROLE-ID (counselors) to allow MONTHLY-MINUTES (E1057) to be reported for counselors.
Explanation: Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors.
In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.”
008 is also included in Rule Text

56. Business Validation Rule: 30090-0079
SB 490 Business Validation Rule Changes (Revisions)
Business Validation Rule:
Rule Text: For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60.
Business Meaning: All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.
Reason for revision: Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057).
Explanation: Business Meaning in previous year read “All of the instructional responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.”

57. Business Validation Rule: 30090-0103
SB 490 Business Validation Rule Changes (Additions)
Business Validation Rule:
Rule Text: If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN- CLASS, and CLASS-TYPE-CODE.
Business Meaning: For a staff responsibility where TX- StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX- NumberStudentsInClass, and TX-ClassTypeCode.
Fatal in Submission 1
Applies to ESCs, Districts, Campuses, and Charters
Explanation: Added restrictions on reporting course section data for counselors (Role ID 008).

58. Business Validation Rule: 30090-0104
SB 490 Business Validation Rule Changes (Additions)
Business Validation Rule:
Rule Text: If ROLE-ID is "008", then MONTHLY- MINUTES must not be blank.
Business Meaning: For a staff responsibility where TX- StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided.
Fatal in Submission 1
Applies to ESCs, Districts, Campuses, and Charters
Explanation: Require the reporting of monthly minutes for counselors (Role ID 008).