1. Review Defense Travel System (DTS) Travel Documents
SHOW SLIDE #1: Review Defense Travel System (DTS) Travel Documents
References: DFAS-IN REG 37-1, DODFMR R, VOL 5 , FM 1-06
Extra References:
Taught: NA
Supported: NA
2 hour
Facilitator Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, and practical exercise, DFAS-IN REG 37-1, DODFMR R, VOL 5, FM DD Form 2657 Blank Form. Prepare the Daily Statement of Accountability, Enhancement Sheet Prepare the Daily Statement of Accountability DD Form 2657, and TRNG AID Prepare the Daily Statement of Accountability DD Form All required references and technical manuals will be provided by the School House
Learner Material: Learners should possess standard classroom supplies, course handouts, practical exercises, DFAS-IN REG 37-1, DODFMR R, VOL 5,, FM 1-06FM, DD Form 2657 Blank Form. Prepare the Daily Statement of Accountability, Enhancement Sheet Prepare the Daily Statement of Accountability DD Form 2657, and TRNG AID Prepare the Daily Statement of Accountability DD Form All required references and technical manuals will be provided by the School House.
Facilitator Actions: Classroom Setup 5 minutes, Classroom Breakdown 5 minutes
Testing Requirements/Assessment: Students will be assessed using “Go” or “No Go” on Professional Development and Leadership during the Capstone Exercise.
Motivator: DTS is a user-friendly, cost-effective, green solution that promotes efficiency, includes built-in security features, and provides complete privacy of operation.

2. Terminal Learning Objective
Action: Review Defense Travel System (DTS) Travel Documents
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With at least 80% accuracy (70% for international learners) you must:
Request for a reservation in Defense Travel System (DTS)
Submit the voucher for authorization
SHOW SLIDE #2: Terminal Learning Objectives
Action: Review Defense Travel System (DTS) Travel Documents
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With at least 80% accuracy (70% for international learners) you must:
Request for a reservation in Defense Travel System (DTS)
Submit the voucher for authorization
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low
Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Instructional Lead-in: DTS is a software program designed to cater to the unique travel needs of Department of Defense (DoD) personnel. DTS is a paperless concept that revolutionizes the Temporary Duty (TDY) travel processes by replacing manual operations as the way forward. The DoD has authorized DTS as the only tool to be used for planning and managing TDY trips.

3. Request a Reservation in Defense Travel System (DTS)
You must use the Commercial Travel Office (CTO) to make reservations for commercial lodging and transportation.
The Travel module allows you to make transportation and lodging reservations that best suit your needs.
Authorizations must be signed within 24 hours of booking reservations in DTS. If not, the reservations are cancelled automatically.
Show slide #3: Request a reservation in Defense Travel System (DTS)
Learning Step/Activity #1: Request for a reservation in Defense Travel System (DTS)
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 1 hour
Media: Slides, Printed Reference Materials
Facilitator's Note: Before facilitating this lesson, ask the learners which of the 21st Century Soldier Competency do they think pertain to this lesson? Facilitate a discussion on the answers given and at the end of the lesson revisit it and see if the learners still believe their choice are the same.
1. Character and accountability
2. Comprehensive fitness
3. Adaptability and initiative
4. Lifelong learner (includes digital literacy)
5. Teamwork and collaboration
6. Communication and engagement (oral, written, and negotiation)
7. Critical thinking and problem solving
8. Cultural and joint, interagency, intergovernmental, and multinational competence
9. Tactical and technical competence (full spectrum capable)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The Department of Defense (DoD) civilian or military member who: creates travel orders (authorizations) to perform TDY; prepares vouchers for reimbursement for that travel; and creates local vouchers for expenses incurred while performing official business in the permanent duty station local area.
The traveler needs to:
Follow all policies and procedures outlined in the Joint Federal Travel Regulations (JFTR) /Joint Travel Regulations (JTR).
Make all transportation and lodging arrangements through a Commercial Travel Office (CTO) when possible.
Provide original receipts (or a signed statement for missing receipts) for all lodging expenses and all individual reimbursable expenses of $75 or more.
Provide justification to the AO for variations from policy, expenses that exceed DoD-established thresholds, and any substantial variances between the authorized pre-travel “should-cost” estimate and the actual voucher claim.
Comply with all ethics rules.
In order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip. Explain to the learners that they must use the Commercial Travel Office (CTO) to make reservations for commercial transportation and lodging. The Travel module simplifies communication with the CTO.
The Travel module allows you to make transportation and lodging reservations that best suit their travel needs. DTS also provides pop-up advisory notifications should any selections made violate policy (for example, selecting a rental car that is not the least expensive option).
DTS accesses the Travel module automatically after the traveler selects Save and Proceed on the Trip Overview screen. While DTS processes the information that was submitted, DTS accesses the component of the Travel module that matches the selection in Section B of the Trip Overview screen. If CTO Full Assistance Request was selected, a screen displays that allows you to enter comments to the CTO regarding reservation needs.
When you finish using the Travel module, you must sign your authorization within 24 hours, or the reservations you made will be automatically cancelled. 3
DTS>> 03: Authorization

4. Accessing DTS
Enter the link, in the address bar of the browser to access the Defense Travel System.
Show slide #4: Accessing DTS
Facilitator’s Note: Give a step-by-step demonstration to the learners on how to reserve air tickets, rental cars, and lodging in the Enterprise Web Training System (EWTS) environment. Facilitate discussion as you go.
Using the information provided in the itinerary, the Air Travel screen indicates the departure and arrival details (Figure 16). The Modify Search feature may be used to specify and change certain reservation details; however, travel may only be booked within the authorized dates. If an attempt is made to search for a reservation on a date outside the authorized range, DTS will display a message that the date must be within the authorized range.
Enter the link, in the address bar of the browser to access the Defense Travel System.
Explain that although the learners will be using the Enterprise Web Training System (EWTS) today, the steps below apply to the use of DTS, with the exception of:
Selecting the green LOGIN TO DTS button to access DTS, and
Using a Common Access Card (CAC) with a PIN.
Demonstrate the procedure for logging in to EWTS.
Explain to the learners that EWTS is a training environment that has a user interface and functionality that mirrors DTS. Travelers, Authorizing Officials (AOs), and DTAs can access EWTS through the internet and use it to practice their respective DTS roles such as:
Create authorizations, local vouchers, and vouchers from authorizations
Route or approve documents using normal or conditional routing elements
Perform many common DTA tasks
Inform the learners that you must have a training certificate and password to gain access to the system. If you want to use EWTS for DTS training, you will need to contact your Lead Defense Travel Administrator (LDTA) for assistance.
Explain the following steps to log in to EWTS:
Use URL:
Mouse over Programs & Services>Training Resources>Instructor Resources.
Select Enterprise Web Training System at the bottom of the screen.
Accept the Privacy and Ethics Policy.
Find the training certificate (provided by the instructor).
Enter the password (provided by the instructor).
The User Welcome screen opens. 4
DTS>> 02: Introduction to DTS

5. Menu Bar
The Menu bar on the User Welcome screen displays the names of the drop-down lists available to you.
From here you can access travel documents, update traveler profiles, and perform various other tasks.
The options available vary according to your assigned permission levels and access.
Show slide #5: Menu Bar
Facilitator’s Note: The Menu bar comes before the navigation bar and is located on the User Welcome screen
Explain to the learners that the menu bar on the User Welcome screen displays the names of the drop-down lists that you may use (Figure 2). From here you can access travel documents, update your traveler profile, locate per diem entitlements, determine official mileage, and perform various other tasks.
Inform the learners that they need to mouse over each item on the top of the menu bar to view all the items in each drop-down list. 5
DTS>> 02: Introduction to DTS

6. Navigation Bar
The navigation bar is used in travel documents to access different modules.
Select a tab on the navigation bar to view the options available on the sub navigation bar.
The options on the sub navigation bar are unique to each module.
Show slide #6: Navigation Bar
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The options available on the menu bar vary according to your assigned permission levels and access.
The navigation bar is used in travel documents to access different modules. When you select a tab on the navigation bar, you will view the options available on the sub navigation bar. The options available on the sub navigation bar are unique to each module (Figure 4).
When you select Expenses on the navigation bar, the Non-Mileage, Mileage, Per Diem Entitlements, and Substantiating Records tabs will appear on the sub navigation bar.
Now, explain the tabs on the navigation bar and each module’s available options.
Itinerary
In the Itinerary module you may:
View and edit the overall trip dates
View and edit your per diem locations
Travel
Making reservations is streamlined and fast in the Travel module. When creating your initial reservations, you move automatically from screen to screen. You do not have to navigate manually unless you exit the module before you finish making reservations or need to change reservations.
You may use the Travel module to:
Reserve airline tickets
Request rail reservations
Reserve rental cars
Reserve lodging accommodations
Enter the cost of ticketed transportation purchased outside DTS
Expenses
Use the Expenses module to:
Estimate non-mileage expenses
Estimate mileage expenses
Edit per diem allowances
Electronically attach (via scan or fax) supporting documents.
This is typically done during the voucher process
Accounting
Use the Accounting module to:
Select a Line of Accounting (LOA) to provide the source of funding for your travel
View the expense and disbursement summary for the trip
Additional Options
The Additional Options module is used to:
Update your DTS personal profile
Schedule partial payments (payments sent to pay the traveler’s government travel charge card account every 30 days if the trip exceeds 45 days)
Request non-ATM advances
Make additional payments to the charge card account or record payments previously made to the charge card account (voucher and local voucher only)
Review/Sign
Use the Review/Sign module to:
Review and edit all trip information
Add comments to provide additional information to the AO
Provide additional comments that need to be printed on the authorization
Justify any item in the travel document that exceeds DoD thresholds or is an allowed deviation from standard DoD travel policy
Digitally sign the travel document 6
DTS>> 02: Introduction to DTS

7. Trip Summary
Payment Information tab is divided into sections, based on the reservation type.
It includes editable fields in which the traveler can make certain changes and add other information.
Selecting Change TDY Location at the bottom left corner of the screen can also change the TDY location.
Show slide #7: Trip Summary
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
After you finish making reservations, the Trip Summary screen will open (Figure 22). This screen presents information under two tabs – Payment Information, (which is the default screen) and Final Trip Itinerary.
On the Trip Summary screen:
Payment Information is divided into sections, based on the reservation type. It includes editable fields in which you can make certain changes and add other information. Selecting Change TDY Location at the bottom left corner of the screen can also change the TDY location.
The Air Travel Payment Summary displays the following:
Add New Flight. Accesses the Air Travel screen to search for a new reservation.
Total airfare cost (including taxes and fees)
View Flight Details. Opens a window that shows departure and arrival dates and times, seat assignment, ticket number, and other information
Cancel. Deletes the flight reservation
Change. Begins a search for a different flight.
Airline name and flight number
Drop-down list used to select or enter frequent flyer numbers (will auto-populate if frequent flyer numbers are saved to the traveler’s personal profile)
Special Requests. Opens a window in which special meals and certain accessibility and baggage requests may be made
Type. Drop-down list used to select how you will pay for the flight (typically via your individual government travel charge card or a centrally-billed account or individually-billed account)
The Rental Car Payment Summary displays the following:
Add New Rental Car. Accesses the Rental Car screen to search for a new rental car reservation
Estimated rental car cost
Daily, weekly, or monthly rental rate based on the length of your trip
View Rental Car Details. Opens a window that shows information such as the pick-up and drop-off dates and locations, and estimated cost
Rental car company name
Text field used to enter rewards program numbers for the rental car company
Special Requests. Opens a window that allows you to make special equipment requests.
Pick-up date and time
Drop-off date and time
Cancel. Deletes the rental car reservation.
Change. Begins a search for a different rental car
Type. Drop-down list used to select how the traveler will pay for the rental car (though government travel charge card is the only option)
The Lodging Payment Summary displays the following:
Add New Lodging. Accesses the Lodging screen to search for a new hotel reservation
Estimated lodging cost (excluding taxes and fees)
Rate per night
View Lodging Details. Opens a window that shows check-in and check-out dates, cancellation policy, and much more
Hotel name
Text field used to enter rewards program numbers for the hotel
Special Requests. Opens a window that allows you to make special accommodation requests such as smoking preferences or room location
Check-in date
Check-out date
Cancel. Deletes the lodging reservation.
Change. Begins a search for different lodging.
Type. Drop-down list used to select the method of payment for the lodging
Selecting the View <reservation type> Details on the right side of the screen opens a screen that displays details for the selected reservation. Use the links and text boxes on this screen to make required changes (e.g., frequent flyer number, payment type, and special requests).
Select the button that will save the details that you changed. If there are no changes, select Return to Payment Information 7
DTS>> 03: Authorization

8. Trip Summary Cont.
The Final Trip Itinerary tab has no editable fields, but displays the final itinerary.
Show slide #8: Trip Summary Cont.
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The Final Trip Itinerary has no editable fields. It displays the current itinerary.
At ticketing, the Trip Summary screens will be updated with details such as ticket number, fare break­down, and class of service.
In the top right corner of the Trip Summary screen, there are two links that you may use to or print the itinerary.
This screen also contains confirmation numbers for the CTO and the transportation and lodging vendors. These references greatly improve the traveler’s ability to handle any problems that may arise. 8
DTS>> 03: Authorization

9. Expenses The Expenses module allows you to:
Record mileage and non-mileage expenses
Edit per diem entitlements
Fine-tune your Lodging costs and Meals and Incidentals (M&IE) reimbursement
Note special duty conditions
Attach receipts and other substantiating records (typically done during the voucher process)
Show slide #9: Expenses
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The Expenses module enables you to record mileage and non-mileage expenses, as well as edit per diem entitlements and electronically attach receipts and other substantiating records to the document. Before travel, expenses are estimated to get an accurate “should cost” for the trip. After travel, expenses are updated with the actual costs if changes are required.
Facilitator’s Note: Give a step-by-step demonstration on Expenses to the learners in the Enterprise Web Training System (EWTS) environment.
Facilitator’s Note: Inform the learners that in the Non-Mileage Expenses screen, estimated expenses are entered for an accurate “should cost” for the trip. 9
DTS>> 03: Authorization

10. Accounting
A line of accounting (LOA) identifies the source of travel funds.
The Accounting Codes screen allows you to charge trip expenses to more than one LOA, if necessary.
LOAs are available for selection from the following drop-down lists:
Accounting Label
Shared LOA
Cross Org LOA
Show slide #10: Accounting
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The line of accounting (LOA) identifies the source of travel funds. While a funding source is required on every authorization, your unit may not require you, as a traveler to select it.
The Accounting Codes screen allows you to charge trip expenses to more than one LOA, if necessary. LOAs are available for selection from the following three drop-down lists:
Accounting Label: Owned by your organization. If a Default Accounting Code has been set up for you, it will auto-populate in this field.
Shared LOA: Owned by an upper-level organization.
Cross Org LOA: Owned by an organization outside your organization hierarchy; used when the TDY is being funded by that organization.
Facilitator’s Note: Give a step-by-step demonstration on Expenses and Accounting to the learners in the EWTS environment.
The Accounting Codes screen is used to add the LOA 10
DTS>> 03: Authorization

11. Additional Options The Additional Options module allows you to:
Update personal profile information
Request Scheduled Partial Payments (SPPs)
Allows you to receive part of your reimbursement every 30 days, if the trip is longer than 45 days
Request an advance
Non-ATM advances are typically limited to travelers who do not have GTCCs
Profile must indicate that you are authorized to receive an advance
Show slide #11: Additional Options
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
You can use the Additional Options module to update personal profiles, request scheduled partial payments (SPPs) for trips in excess of 45 days, and arrange non-ATM advances if you do not have a GTCC.
Identify and show the three screens available on the sub navigation bar to the learners:
Profile
Partial Payments
Advances
Facilitator’s Note: Explain the sections with the help of the appropriate screens in EWTS.
Explain briefly to the learners that they can edit personal information in the Profile screens. The Profile section of Additional Options allows you to update certain information in the personal profile. You may specify whether this information is to be modified for the current authori­zation or if the changes should be saved in your permanent profile. In the latter case, all future documents will access the updated information.
Explain to the learners that you can view and edit four parts of the personal profile by using the options on the My Profile screen. At the bottom of each screen, select Update Personal Information to save changes only on the current document. If permanent changes are necessary, check Save changes to permanent traveler information box. The sections control the following information:
My Profile: This allows the user/traveler to view and edit name, address, and other general information.
My Preferences: This section is divided into six areas: Air Travel Preferences, Miles to Airport, Lodging Preferences, Rental Car Preferences, Passport Information, Miscellaneous, and Frequent Flyer Accounts.
My Additional Information: This section is divided into three areas that deal with service or agency information and duty station information. There are also fields where the names of the AOs on your routing list can be updated.
My Account Information: This section is used to update financial information such as a default LOA, or editing GTCC/EFT information.
If a trip exceeds 45 days, the Scheduled Partial Payments (SPP) screen (Figure 36) will allow the traveler to receive payment every 30 days for estimated expenses.
DTS automatically adjusts payments if the trip is shortened or extended. If
adjustments are made to expenses, DTS will recalculate the amounts of the SPPs that have not been submitted for payment.
Select Partial Payments from the sub navigation bar.
Select Schedule Partial Payments.
A non-ATM advance is a payment that a traveler receives before trip departure. Non-ATM advances (Figure 37) are typically limited to travelers who do not have GTCCs. When the traveler’s profile indicates they are authorized to receive an advance, the LOA the advance is being charged to must be selected. 11
DTS>> 03: Authorization

12. Review/Sign The Review/Sign module allows you to:
Confirm and edit data
Add official statements that need to be printed on the travel authorization
Justify items flagged due to exceeding DoD or service thresholds, or have the method of reimbursement changed
Digitally sign the document
Show slide #12: Review/Sign
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Explain that the Review/Sign module gives you the opportunity to review all items and expenses listed in the document, edit the document if necessary, add comments to the printed authorization, justify pre-audit flags, and electronically sign the document.
Display slide 23 titled Review/Sign of the PowerPoint presentation and explaining its purpose with the help of appropriate screens in EWTS.
Inform the learners that The Review/Sign module initiates the routing process for a document. Users can take certain actions such as previewing and editing trip information and justifying any items that DTS flags before signing and routing the document.
The sub navigation bar of the Review/Sign module contains the Preview, Other Auths, Pre-Audit, and Digital Signature screens.
Give a step-by-step demonstration of the Review/Sign module to the learners. 12
DTS>> 03: Authorization

13. Vouchers DTS Travel Documents Show slide #13: Vouchers
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The voucher is created from an authorization and is used to record the actual expenses that you incurred during a trip. Before submitting the voucher, you must update any expense that differs from your original estimate. You must delete expenses that you did not incur and update estimated expenses with actual expenses, update trip dates and locations, or make other changes.
A local voucher is a request for reimbursement of official expenses incurred in the local area. Local vouchers are not created from authorizations.
For both vouchers and local vouchers, accurate reflection of actual costs helps ensure proper reimbursements and reduces the chances of over- or underpayment. Any required receipts and other documentation that support your claim must be electronically attached to the voucher or local voucher to receive reimbursement for those expenses.
After you complete your (local) voucher, you must digitally sign it to start the routing process. Once approved, the document is electronically sent to your site’s servicing financial organization (typically the Defense Finance and Accounting Service [DFAS]) for processing.
Facilitator’s Note: DoD policy mandates split disbursement for all vouchers. Split disbursement allows you to identify how funds are disbursed between the charge card vendor and the traveler. You are responsible for paying the balance on the charge card statement.

14. Voucher Process Routing Official reviews,
certifies, and approves
the voucher
Voucher is electronically sent to disbursing
for processing
Traveler creates, edits,
and signs the voucher
Show slide #14: Voucher Process
Facilitator’s Note: (facilitate discussion using the slide)
The voucher process consists of the following steps:
Traveler creates, edits, and signs the voucher
 Routing Officials review, certify, and approve the voucher
 The voucher is electronically sent to disbursing for processing
 Funds are sent via electronic funds transfer (EFT) to the traveler’s bank account and to the government travel charge card (GTCC) vendor
 Traveler is required to pay the balance of the bill, if any
NOTE: Give a step-by-step demonstration of completing the voucher process to the learners in the EWTS environment.
Traveler is required to pay the balance
of the bill, if any
Funds are sent via EFT to the traveler’s bank account and to the GTCC vendor 14
DTS>> 04: Vouchers

15. Substantiating Records
The Substantiating Records screen is used to electronically attach records to the document via the fax method or the scan and upload method.
Show slide #15: Substantiating Records
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The Substantiating Records screen is used to electronically attach records to the document via the fax method or the scan and upload method.
Select Expenses on the navigation bar.
Select Substantiating Records on the sub navigation bar.
Electronically attach documents
Faxing:
Select Print Fax Cover Sheet.
The fax cover sheet displays a bar code that is unique to the document. It identifies the document in the DTS database to which the substantiating records are associated.
Fax records to the number listed on the cover sheet with the cover sheet on top. The records will automatically attach to the authorization within five minutes. Travelers may continue to complete the document in DTS during this time.
Select Refresh.
Enter the description in the Notes field to rename the file.
Select Save Notes
Uploading:
Select Browse to browse for the scanned image.
NOTES: The file size may not exceed 2MB. Acceptable file types are .bmp, .gif, .pdf, .png, and .tif and .jpg.
Select the file to be uploaded and select Open.
Select Upload.
Select Save Notes. 15
DTS>> 04: Vouchers

16. Payment Totals
The Payment Totals screen allows for the review of calculated trip expenses, disbursements, credits, and traveler entitlements.
In both the Add’l GOVCC Amt and Add GOVCC ATM fields, you can enter a dollar amount that will deduct money that was originally going to your financial institution, and instead send it directly to the GTCC vendor.
In the Less Prev Pmts to GOVCC field, you can enter a dollar amount that will deduct money that was originally going to the GTCC vendor and instead send it to your financial institution.
Show slide #16: Payment Totals
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The Payment Totals screen allows for the review of calculated trip expenses, disbursements, credits, and traveler entitlements. A portion of the total will be sent directly to the GTCC vendor, and the remainder will be sent directly to your financial institution. You may adjust these amounts as required. Note: Split disbursement is mandatory.
1. Select Additional Options. The Profile screen appears by default.
2. Select Payment Totals.
3. Select Calculate to see the new Final Distribution (Net to traveler) amounts.
The Final Distribution is adjusted.
Now, show the learners how to sign the voucher.
4. Select Review/Sign on the navigation bar.
The Preview Trip screen opens.
Advise the learners that the Preview Trip screen allows you to view or edit all of the trip details and expenses.
The Actual/Estimate and Allowed Trip totals will be identical unless the AO has limited transportation costs.
5. Select Save and Proceed to Other Auths .
Since there are no Other Auths to add to the trip, select Save and Proceed to Other Pre-Auths .
Inform the learners that the Pre-Audit screen must be viewed before they sign the document.
7. Justify any flagged items added to the voucher.
Select Save and Proceed to Digital Signature, to open the Digital Signature screen.
9. Select Submit completed Document.
10. Enter the PIN and select OK on the Digital Signature Login window.
Inform the learners that the Stamp Process screen opens (Figure 54). It confirms that all expenses claimed are honest and accurate.
Select Save and Continue, and select the Close Window link to return to the User Welcome screen.
Note: Inform the learners that the Travel Voucher process is completed.
Explain the topic Completing a Voucher to learners with the help of a scenario and ask them to practice the activity in the EWTS environment. Help the learners practice the activity. 16
DTS>> 04: Vouchers

17. Key Summary Points
As a traveler, your responsibilities include creating travel authorizations, estimating TDY travel expenses, preparing vouchers upon completion of travel and electronically attaching required receipts to the trip record.
Creating an authorization is the first step in a streamlined travel and reimbursement process. You can use the Travel module to make flights, hotel, rental car, and rail reservations.
A voucher contains the actual expenses incurred during a trip. A local voucher is used for expenses incurred while conducting official business within the local area of the traveler’s PDS.
Show slide #17: Summary
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
As a traveler, your responsibilities include creating travel authorizations, estimating TDY travel expenses, preparing vouchers upon completion of travel and electronically attaching required receipts to the trip record.
Creating an authorization is the first step in a streamlined travel and reimbursement process. You can use the Travel module to make flight. ,hotel, rental car, and rail reservations.
A voucher contains the actual expenses incurred during a trip. A local voucher is used for expenses incurred while conducting official business within the local area of the traveler’s PDS.
Inform the learners that they have come to the end of this course on DTS. 17
DTS>> 05: Summary

18. LSA #1 Check on Learning Show Slide #18: LSA #1 Check on Learning
Facilitator’s Note: Ask the following Questions; (Facilitate discussion on answers given)
This is a matching exercise. The learners have to match the items on the menu bar with their corresponding functions.
After all the learners have completed the activity, instruct a participant to read aloud his/her answers and ask the class to validate the answers.
 Item on the Menu Bar Function
Additional Options Making flight or rental car reservations
Expenses Viewing and editing the overall trip dates
Itinerary Updating DTS personal profile
Travel Digitally signing the travel document
Review/Sign Estimating mileage expenses
Answer Key
Item on the Menu Bar Function
Additional Options Updating DTS personal profile
Expenses Estimating mileage expenses
Itinerary Viewing and editing the overall trip dates
Travel Making flight or rental car reservations
Review/Sign Digitally signing the travel document

19. LSA #1 Summary Show slide #19: LSA #1 Summary
Facilitator’s Note: In this lesson we discussed, step by step on how to request for a reservation in Defense Travel System (DTS).

20. Submit for Authorization
DTS Travel Documents
Show slide #20: Submit for Authorization
2. Learning Step/Activity #2: Submit the voucher for authorization
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 40 Minutes
Media: Slides, Printed Reference Materials
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Creating an authorization is the first step in the travel and reimbursement process.
When an authorization is complete, it contains:
The TDY trip itinerary (dates, trip purpose, locations)
Air, lodging, and rental car reservations (if required)
Estimated mileage and non-mileage expenses
Estimated per diem entitlements
Accounting information

21. Authorization Process
Traveler creates authorization in DTS
CTO performs quality checks, and confirms reservations
AO approves electronically, routes to CTO’s ticketing queue
Show slide #21: Authorization Process
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The authorization process consists of the following steps:
Traveler creates authorization in DTS 
CTO performs quality checks, and confirms reservations or makes reservations if assistance is required 
AO reviews and approves the authorization by affixing a digital signature. DTS updates the status of the authorization to inform the traveler of the approval and routes it to the CTO’s ticketing queue for ticketing 
Traveler prints completed authorization 
Advance is scheduled for payment (if required) 
Traveler performs TDY
Traveler performs TDY
ATM advance as required; ticketing
Traveler prints
completed authorization 21
DTS>> 03: Authorization

22. Itinerary
In order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip.
DTS will then display the per diem rates for all locations and allow you to enter requests for transportation and lodging.
Show slide #22: Itinerary
Facilitator’s Note: Give a step-by-step demonstration on how to complete an Itinerary in Enterprise Web Training System (EWTS).
Facilitator’s Note: Instructor should use the instructor guide to complete this step.
In order to display the correct per diem rates, DTS requires you to enter the starting and ending points and all the TDY locations and stopovers for the trip. After these steps are completed, DTS will display the per diem rates for all locations and allow you to enter requests for transportation and lodging. 22
DTS>> 03: Authorization

23. Importance of Comments
Comments or Remarks blocks act as a communication tool between you and the AO or CTO.
You can enter justifications and remarks in six areas of a travel document:
Trip Overview screen
Travel module screens
Other Authorizations screen
Preview Trip screen
Pre-Audit screen
Digital Signature screen
Show slide #23: Importance of Comments
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Comments or Remarks blocks are on several DTS screens. They act as a communication tool between you and AO when an entry on the authorization requires clarification or justification.
You can enter justifications and remarks in six areas of a travel document.
Trip Overview screen: You populate this field with information that the AO may need to know about your trip.
Travel module screens: Any special instructions or requests you enter here are made directly to the CTO. Selecting any “Request Assistance” button generates a pre-populated message to the CTO. You may add information to these messages, but should not delete anything from them. These are the only comments that the CTO is able to see. You should be aware that when selecting “Request Assistance” an additional CTO fee may be incurred. Whether this additional fee is generated depends on the local CTO contract.
Other Authorizations screen: Other Authorizations are items that will appear on your printed document. DTS may automatically generate an Other Authorization based on the items you enter as you create the authorization, or you can select an item from a pre-populated list. You should provide remarks for each item, whether auto-generated or manually selected.
Preview Trip screen: Enter comments here as required by local business rules.
Pre-Audit screen: DTS flags any expense that is not within standard DoD travel policy or exceeds established cost thresholds. Any item in a travel document that has been “flagged” must be justified before the traveler can sign the document. Written justifications are also necessary for consideration in post-payment review audits.
Digital Signature screen: Comments/Remarks entered into the Additional Remarks field are permanently attached to the document along with the status stamp that is applied at the time. Enter remarks for the AO or information “for the record” in this field. 23
DTS>> 03: Authorization

24. LSA #2 Check on Learning Show Slide #24: LSA #2 Check on Learning
Facilitator’s Note: There is no check on learning for this LSA.

25. LSA #2 Summary Show slide #25: LSA #2 Summary
Facilitator’s Note: In this lesson, we discussed all the areas of submitting for an authorization.

26. TLO Check on Learning SHOW SLIDE #26: TLO Check on Learning
Facilitator’s Note: Facilitator, have each group as a group write down one question from this lesson, give about five minutes. Once all groups have their question written, pass it to another group to answer it. Facilitate a discussion on each question.

27. Terminal Learning Objective
Action: Review Defense Travel System (DTS) Travel Documents
Conditions: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standard: With at least 80% accuracy (70% for international learners) you must:
Request for a reservation in Defense Travel System (DTS)
Submit the voucher for authorization
Show slide #27: Terminal Learning Objective
Facilitator’s Note: Read TLO Or
Facilitator’s Note: During and throughout this lesson, we have discussed step by step on how to request for a reservation and how to submit for an authorization.
in Defense Travel System (DTS).
Facilitator’s Note: Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer.