1. My UI Career Process improvement for more meaningful and
effective performance reviews,
supported by online tools.
ITM will be called ‘My UI Career’ and available in self-service.

2. Today’s Agenda UI’s Talent Management efforts My UI Career
Efforts to improve performance
Goals and performance
My UI Career
Features and Tools for Staff and Supervisors
UI’s Implementation Schedule
Plans for DSL
9/22/2018

3. Integrated Talent Management
UI HR’s efforts to integrate processes that recruit, develop, manage and reward talented staff. Vision-have the right people doing the right things so well that unit, org and university goals are met and university values are upheld.
9/22/2018

4. What has been done
Classification and Compensation Redesign – Market Data for salary planning New ways to recognize career growth: career advancement, promotion, shift Tools to link performance and market for planning July 1 raises: common performance ratings+market
9/22/2018

5. Current Initiative: My UI Career
Improve the quality of performance management processes
Ongoing conversation about goals/progress
Annual reviews
Through common online tools that:
Support staff involvement in goal setting and recording accomplishments
Support supervisor efforts to coach, develop and recognize accomplishments and improvement
Integrated talent management at The UI is called My UI Career
9/22/2018

6. Supporting performance all year
Set goals and expectations
Discuss progress
Add, modify, delete goals if the work and priorities change
Performance review
9/22/2018

7. Recommended Goal Plan Process
Discuss/set major goals, 3-5
Expectations
Unit priorities
Development
Employee enters, supervisor modifies as needed
Both document progress
Goals and progress comments feed performance review
9/22/2018

8. What makes an effective performance goal?
SMART Goals
Specific
Measurable
Attainable
Relevant
Time-bound
In My UI Career, we call ‘measurable’ indicators of success. Not every indicator is quantitative, some are more qualitative or even yes or no.
9/22/2018

9. Writing Goals Example: Action verb: Conduct
What: a leadership development needs assessment
By when: Dec 31, 2013
Measure: assessment and recommendations completed
9/22/2018

10. Types of goals
Goals that are aligned to unit priorities and/or strategic plans
Ensure that the objectives of employees (direct reports) are aligned with key departmental goals
Conduct a program assessment of __# of programs by ___(date)
Review and revise templates and Smartphrases in EPIC to increase efficiency and accuracy in charting
9/22/2018

11. Types of goals Development goals: Career development
Submit __# publications and/or presentation proposals to my professional organizations.
Provide our staff with an educational in-service in my area of specialty
9/22/2018

12. Types of goals Development goals:
Adapting to the changing needs, staying abreast of the field
Increase knowledge of emerging technologies in my field by attending a professional development class OR
Develop proposal on using emerging technology to improve ___ for our unit. Action plan for this goal might be attend a class, discuss application of what I learned with my team and develop a proposal
9/22/2018

13. What stays the same for DSL?
Emphasis on Universal and Divisional Competencies
“Process” of performance reviews:
Employee does self review
Supervisor adds comments, gives ratings
Importance of conversation
Rating+Market=July 1 raise
Reviews complete by March 31
DSL leader briefing
9/22/2018

14. What will be different for DSL?
Consistent tool across all colleges and divisions of The UI
Increased emphasis:
Goals (clear target and measure)
Development
Ongoing feedback and conversation
Organized place to document progress
More tools and guidance
9/22/2018

15. My UI Career for staff:
Writing assistance for writing effective goals using a “SMART” format
Use of goals to highlight major achievements and facilitate professional development of individuals
Use of goals to generate conversation about expectations, changes and progress during the performance year
Information about goal achievement feeds directly into annual performance review
9/22/2018

16. My UI Career for supervisors
Priority work gets done, goals met
Better engagement
Planning bench strength and development of employees for new roles
Easy to use tools: forms, reports, reminders, writing assistant
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17. Demo
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18. UI Implementation Timeline
My UI Career (online tool) available in Self Service in August 2013
Training for supervisors and staff on setting goals
Employee writes goals, supervisors review/modify
Online performance review form available November 2013 – March 2014
Training for supervisors and staff on review form
Employee self evaluation, supervisor review and rating
Annual reviews complete by March 31, 2014
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19. DSL timeline
Training on setting goals and My UI Career, Sept/Oct-space still available for hands on
Divisional goals-TBD
Goals due in My UI Career, Oct 18
Training on performance reviews and My UI Career, Nov
Performance reviews due March 24, 2014
9/22/2018

20. Support Help and tutorials/resources
Online training on Performance Management website:
HR unit rep or Senior HR leader
“Contact us” on self service, select Performance Reviews & Goals (My UI Career)
Call: or
ITM Sponosr Council
9/22/2018