1. Save File As A Design Template (*pot)
Wrap-Up: Agenda
Microsoft© product screen shots reprinted with permission from © Microsoft Corporation.
Art Portfolio
Training
Celebration
Presentation Wrap-Up
Slide Specs
Text Guidelines
Closing Guidelines
Save File As A Design Template (*pot)
by Christine Andrews-Angelo
Does your show display the essentials?

2. Identify Helpful Information through –
Wrap-Up:
Identify Helpful Information through –
May not apply to all presenters, however some information is helpful to all.
9/21/2018
by Christine Andrews-Angelo

3. Wrap-Up:
Slide Specs
Presentation Title, Presenter Name(s), Title of Event, location, and Date.
Agenda, Outline, Objective, or Brief Introduction
Supporting Details
Conclusions or Outline
Acknowledgment(s):
All Specs Cited Above Are Optional
9/21/2018
by Christine Andrews-Angelo
Did you include required details?

4. Text Guidelines Recommended Format
Wrap-Up:
Text Guidelines
Recommended Format
Titles: Two line title (use shift + return keys to get to second line)
Recommended font point sizes 36 to 42
Presenter Name(s) – poster paper presentation
Recommended point sizes 25 to 32
Body Text
Point sizes 15 or larger
Text should be double space
Universal Fonts – Accessibility (file sharing), such as: Arial, Courier, Verdana, Times New Roman, Symbol, and Zapf Dingbats or Wingdings
Limit Font Usage to, 2 to 3 Different Fonts
Bold Text: Due to overhead print toner display and atmosphere light, Bold Text is seen best.
Observe: Too many words on a slide – remove words you do not need or break slide down into multiple slides.
As a rule of thumb, A Poster Paper Presentation should be readable from six to ten feet away.
9/21/2018
by Christine Andrews-Angelo
Is the message seen perceptible to the viewer?

5. Closing Guidelines Proof and Spell Check
Wrap-Up:
Closing Guidelines
Proof and Spell Check
Spelling Check (Tools(PC/MAC) > Spelling, Tools(PC) > Option > Spelling, or PowerPoint® > Preferences > View > Spelling), word consistency, and proof read or use system speech feedback.
Importing Images – Verification
Insert image(s): DO NOT link to image file, especially if presenting on a different system or provide image files.
Saving Your File
Embed True Type Fonts if you believe you may have used uncommon fonts: Save As(PC) > Tools > Save Option > Embed True Type Fonts
Inspect File on a different computer(s), especially if presenting on a different system.
Check text layout, font, and images display (image distortion – in particular, look for logo distortion).
At completion, Do a Save As – reduces file size.
A Save As requires less disk space than a Save (or Fast Save – see PowerPoint > Preferences > Save > Allow Fast Save). Save, save only the changes to a presentation, therefore takes less time than a Save As.
9/21/2018
by Christine Andrews-Angelo
Work of Art!

6. 8/14/06
Wrap-Up:
How to Save File As a Design Template (*pot) (Go to–File > Save As > Design Template*.pot)
Open an existing PowerPoint® file or a desired presentation look, for example: TempName_temp.ppt
Next, File > Save As
Choose the “Save As type” to Design Template (*.pot)
Notice the file name’s extension has changed to a “pot” from a “ppt” and the “Save in” option has defaulted to the “Templates” folder.
Next time you need to put together a corresponding show, go to:
PC > File > New Presentation > from Design Template (Task Panes) or MAC > File > Project Gallery > My Templates
Locate PC Template File (pot), Select and Double Click or Select(MAC) “OK”
or apply a Design Template to an Existing Show: Format > Slide Design > Select and Double Click or Mac Select “Apply”
Templates
TempName_temp.pot
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TempName_temp.pot
Design Template (*.pot)
Microsoft® PowerPoint® 2003
by Christine Andrews-Angelo
Key to presentation recognition – Consistency.
copyright: Christine Andrews-Angelo

7. Image Characteristics Insert Picture and Format/Reformat Picture
Agenda:
Lesson Plans
> (Greater than) symbol character is seen throughout the lesson. The “>” symbolizes application tool paths or routes on how to achieve desired results. PC and MAC share tool paths or routes unless otherwise sighted.
Slide Master Layout
Image Characteristics
Insert Picture and Format/Reformat Picture
Presentation Wrap-Up
Extra Useful Tool Tips
Conclusions
Resume to Next Objective by Way of –
Next Slide >

8. Extra Useful Tool Tips and Their Motives
Extra Tips: Agenda
Microsoft© product screen shots reprinted with permission from © Microsoft Corporation.
Extra Useful Tool Tips and Their Motives
Customize Toolbar
Copy Fixes: Casing & Fonts
Object Controls: Ruler & Guide
Optional Print Output Options
Special Effects: Slide Transition & Animation
Display Appearances: PC & MAC
Consistency and Ease

9. Microsoft® PowerPoint X for Mac®
Extra Tips:
Customize Toolbar
Tools > Customizing > Toolbars, Commands and Options(PC):
Select Command’s Property or Icon and Move to Toolbar
Motive: Easy to reach, therefore a number of different Tool Actions can be done instantly.
9/21/2018
by Christine Andrews-Angelo
Microsoft® PowerPoint X for Mac®
Customize Toolbar

10. Copy Fixes: Change Casing Replace Fonts Format > Change Case
Extra Tips:
Copy Fixes:
Change Casing
Replace Fonts
Microsoft® PowerPoint® 2003
Microsoft® PowerPoint X for Mac®
9/21/2018
Text Box must be Selected
Format > Change Case
Motive: Word Consistency
Format > Replace Fonts
Motive: Remove unwanted fonts therefore eliminate possible font errors.
by Christine Andrews-Angelo
Copy Fixes

11. Microsoft® PowerPoint X for Mac®
Extra Tips:
Object Controls:
Ruler
Guide
View > Ruler
View(MAC) > Guides or Command + G
View(PC) > Grid and Guides: Display drawing guides on screen or Ctrl + G
additional Guide(s): Option(MAC) or Ctrl(PC) plus select existing Guide and Drag)
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Motive: Promotes location consistency among elements and alignment control.
by Christine Andrews-Angelo
Microsoft® PowerPoint X for Mac®
Object Control

12. Optional Print Output Options:
Extra Tips:
Optional Print Output Options:
View(PC) > Color/Grayscale > Color/Grayscale/Pure Black and White
View(MAC) > Grayscale > select image/right-click/ Grayscale settings/etc.
Motive: Use Grayscale prints for proofs – consumption of color ink can be costly, especially during edits.
9/21/2018
by Christine Andrews-Angelo
Microsoft® PowerPoint® 2003
Optional Print Output Options

13. Special Effects: Slide Transition Animation Extra Tips:
View > Slide Sorter
or Slide Pane/Slide View or Slide Sorter View + Shift + Click
A Slide Must Be Selected
Slide Show > Slide Transition > Apply to select slides
No Transition
Blinds Horizontal
Blinds Vertical
Box In
Box Out
See Task Pane for more Transitions and other Special Effects
First, An Element Must Be Selected Within a Slide
Slide Show > Animation Schemes(PC) or Animation(MAC) > Slide Design(PC PANE) > Apply Animation (click)
Customize Animation or Modify Existing Animation Schemes by
Slide Show(PC) > Custom Animation
Slide Show(MAC) > Animation > Custom > Custom Animation
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Motive: To emphasize a particular point, to grab the audience's attention, and to create a self-running presentation.
Do not overdo it – special effects can be distracting.
by Christine Andrews-Angelo
Microsoft® PowerPoint® 2003
Series II will cover these points more in-depth.

14. Display Appearances PC MAC
Extra Tips:
Display Appearances PC
Screen Fonts: Control Panel > Appearance and Themes > Display Properties > Appearance > Effect > Use The following method to smooth edges of screen fonts: Clear Type
Screen Resolution: Control Panel > Appearance and Themes > Display Properties > Settings
MAC
Screen Fonts: System Preferences > General > Font Smoothing Style: CRT or Flat Panel
Screen Resolution: System Preferences > Displays
MAC PowerPoint® Preferences: PowerPoint® > Preferences > View > Enable Quartz Text Smoothing
9/21/2018
by Christine Andrews-Angelo
Display Appearances

15. Image Characteristics Insert Picture and Format/Reformat Picture
Agenda:
Lesson Plans
> (Greater than) symbol character is seen throughout the lesson. The “>” symbolizes application tool paths or routes on how to achieve desired results. PC and MAC share tool paths or routes unless otherwise sighted.
Slide Master Layout
Image Characteristics
Insert Picture and Format/Reformat Picture
Presentation Wrap-Up
Extra Useful Tool Tips
Conclusions
Resume to Next Objective by Way of –
Next Slide >

16. Conclusions:
Resources, Contact Information, and Questionnaires
Resources:
Visit SCAP Website for additional reference material plus student & teacher discussions (questions, concerns, and feedback):
PowerPoint® Help menu
Microsoft® PowerPoint® Help and How-to articles:
MAC –
PC –
Contact Information for:
Questions and Feedback seek – Christine Andrews-Angelo at
Questionnaires:
Opening Questionnaire feedback/explanation to why questions were formulated follows. This will ensure or help you remember what the lesson goal is.
Reply to Closing Questionnaire would be greatly appreciated.
9/21/2018
by Christine Andrews-Angelo
Resources, Contact Information, and Questionnaires

17. Conclusions:
Opening Questionnaire: Feedback/Explanation to Why Questions Were Formulated
Q-1) Have you previously used PowerPoint® and if so have you ever worked with a Blank Slide (without a Master present) and drew a Text Box to add text? Caution: by doing so a consistent look would not follow. In addition, when several shows are imported, making for one new show it increases the inconsistency of the presentation – allowing for a variety of looks, especially if no master template is established and slides have not been reformatted.
Q-2) Have you ever presented or printed a presentation that crashed or stopped working and if so tell me about your presentation file, what did it enclose? Perhaps the situation enclosed: scaled down pictures, lots of pictures, uncommon font styles or many font styles, unknown picture formats, perhaps several different shows put together to produce one big show.
Q-3) Have you ever shared (by or different computer) a presentation file and the file did not open for the visitor? Caution: server providers put an attachment size limit on files or a presentation file may enclose actions stated above making the file size outsized.
Q-4) Have you ever presented a presentation that the fonts or pictures projected or printed distorted and if so what image format [JPEG images can display this way – this format loses information as it is continuously resaved] and font styles [uncommon fonts or too many font styles] did you use? Notice: universal fonts are universal, therefore compatible (file sharing), and tiff image format is compatible. Otherwise, presentation file may enclose critical actions stated above making all this possible.
Successfully Communicate A Presentation
Thank You for Your Feedback :)

18. Closing Questionnaire
Conclusion:
Closing Questionnaire
a) What is easier to read, on-screen or print material?
b) What did you learned that is most useful to you?
c) Was the material clear and if not describe the situation?
d) Did you find this format practical for presenting the lesson?
e) Did you find visuals and animations helpful?
f) What is your preferred reading style: bulleted text (outline format), paragraph style (sentence case), or is it both?
g) Did you printout a set of hardcopy to refer to?
h) Ask me a question – optional.
i) Would you be interested in a lesson that discusses Special Effects such as Slide Transactions & Animations, Graphs & Drawing tools, or both?
Reply to Closing Questionnaire by using the Send for Feedback icon (hyperlink for, pop-up for student messages and assignments). In addition copy and paste Closing Questionnaire’s questions and answers to message as well.
Successfully Communicate A Presentation
Good Luck :)

19. Learn How to Successfully Communicate a Presentation
9/21/2018
2006 © Christine Andrews-Angelo All rights reserved. Products and brand names mentioned are trademarks of their respective companies.
Image Credits: Unless otherwise sighted [Microsoft® PowerPoint® 2003 (version 11) and Microsoft® PowerPoint X for Mac® (version )], all images copyright © 2007 by Christine Andrews-Angelo
SCAP Lesson Plan may not be reproduced in whole or in part – by photocopying and by digitally archiving without written permission. For permission inquire, contact Christine Andrews-Angelo by way of, or
by Christine Andrews-Angelo
How To Successfully Communicate A Presentation is an independent guide and is not affiliated with, nor has it been authorized, sponsored, or otherwise approved by Microsoft Corporation.