1. Global Engine Tracking System Overview - Supplier View
June 23, 2009

2. Introduction
This is a brief walkthrough of the order acknowledgement functionality in the GETS system
The screens in this presentation are the screens the engine supplier or JV will see

3. Sign In

4. Accessing GETS
Logon: Click here to logon to the application once you have been notified via on your GETS access
Requesting Access: Follow these instructions to be authorized to access GETS
Open your Internet Browser and type the URL “
New Users Requesting Access – please follow the instructions on the page. After your access request has been submitted online and approved by your Supervisor/Manager, the request will be reviewed by the Virtual Plant Administrator and appropriate access granted. At each stage of this process, the requester and approver will be kept informed via notifications by the GETS system.

5. Enter your GEX user name and password
Login Screen
Enter your GEX user name and password

6. Order Board Dashboard
This shows you have 25 orders due in the week of September 7 that are waiting for your acknowledgement
The Dashboard is the first screen you’ll see after login.
This view shows all orders placed on you, by week and acknowledgement status

7. Understanding Order Board Status
Supplier / JV must review orders that are Pending Acknowledgement, Rejected, Order Changes and Cancellations
GEX Team must review Orders Pending Confirmation

8. Order Acknowledgement

9. Order Acknowledgement
Roll your cursor over “Order Board” in the navigation bar, then click “Supplier Acknowledgement”
The engine supplier uses the Supplier Acknowledgement screen to view and acknowledge/promise orders.

10. Order Acknowledgement
You will only see your own orders, not for any other supplier
You can search for orders by Order Status, Shop Order or Spec Number
You can also search by date range (promise date or request date)
Leave search parameters blank to view all orders
Click Show Now to view selected orders

11. Order Acknowledgement
Each Specification is linked to a Plant Notice Report – Option level BOM
Will allow the supplier to split the order into multiple lines with different promise dates
Reason Code will be mandatory for promise date changes
All orders that meet your search criteria are displayed on the bottom half of the screen.
The following slides describe the value shown in each field.

12. Order Acknowledgement
Order Entry Date – the date the customer placed the order on the COF
Specification Number – the CSL Spec Number
Click the Specification Number hyperlink to view the Plant Notice Report

13. Next Click here to view the PNR details
Plant Notice Report
Report type can be:
Increase Orders – new quantity on previously ordered Shop Order
Reschedule Orders Increase – Qty increase to an order currently on the order board
Reschedule Orders Decrease – Qty decrease to an order currently on the order board
New Shop Order – First time this Shop order has been ordered on the plant – this notice will include option level content
Cancelled Order – Cancellation of order currently on order board
Next Click here to view the PNR details

14. Order Acknowledgement
BC Number – For internal use by Cummins
Customer Code and Customer – Cummins identification of ship-to customer
SO# - Shop Order number
Request Date – date by which customer expects shipment to be loaded at the port (exact meaning can vary depending on terms of delivery)
Promise Date – date by which plant promises to ship engines – defaults to request date (exact meaning can vary depending on terms of delivery)
Quantity
Total – the total number of engines of this shop order requested by this customer on this date
O/S the quantity that has not been shipped

15. Order Acknowledgement
Status – Acknowledgement status of order. Possible values are:
Open - Pending Ack – new order that the supplier has not yet acknowledged
Open – Ack Pending Confirmation –order for which the supplier has requested a different promise date, but GEX Order Mgt has not confirmed.
Open – Ack and Confirmed- order for which the supplier has requested a different promise date, and GEX Order Mgt has accepted.
Open – Request Rejected - order for which the supplier has requested a different promise date, but GEX Order Mgt rejected the change.
Order Completed / Closed – order has shipped
Open Ack - Partially Shipped – Supplier has acknowledged order and shipped partial quantity
Order Change – Pending Ack – Order that has changed since supplier acknowledged it; must be acknowledged again.
Open Ack System Approved – Order was acknowledged by supplier with no change requested
Cancelled Order – customer has cancelled order on COF

16. Order Acknowledgement
By default, the Promise Date is set to the Request Date
For each order that is pending acknowledgement, the supplier must determine whether the request date can be met.

17. Order Acknowledgement
Promise date can be edited
Order Acknowledgement
For a promise date revision, comments are mandatory
User will have to select a relevant reason code from a predefined list.
To acknowledge the order, check the box at the far left of the order line. The Ship Promise Date, Comments, and Reason Code fields will become editable
To accept the promise date with no changes, click the Save button at the bottom of the screen.
The status of that order will be updated to “Open - Ack System Confirmed”, because no changes have to be evaluated by GEX OM.

18. Order Acknowledgement
To request a different promise date for the entire order, click the checkbox and the enter a different promise date in the Ship Promise Date field.
You will be required to add comments and select a reason code to explain why you can’t meet the request date.
To submit your change, click the Save button at the bottom of the screen.
The status of that order will be updated to “Open - Ack Pending Approval”, because GEX OM must approve any requested promise date changes from the supplier before they are updated in the system.

19. Order Acknowledgement
The popup above will appear when you click the Reason Code button.
You must select one of the listed reason codes to explain why you have requested a different promise date.
After you click the check box, the reason code will automatically be populated in the Reason Code field on the Order Board page.

20. Order Acknowledgement
If necessary, you can request to ship part of an order on one date, and part on a different date.
Click the check box to edit the order, and then click “Split Qty”.

21. Order Acknowledgement
Click the dropdown to select the number of rows into which you want to split the order.
For each row, you’ll have a different promise date
You can split the order into up to nine rows, provided the original order quantity was more than nine.

22. Order Acknowledgement
Enter new Promise Date
Order Acknowledgement
Enter Qty
The number of rows you selected will be displayed in the Split Order window.
For each row, enter the promise date and the quantity to plan to ship on that date.
Note: the quantities entered on each row must add up to the total quantity on the original order.
When you are finished, click the Save button.

23. Order Acknowledgement
The number of rows you selected will be displayed in the Split Order window.
For each row, enter the promise date and the quantity to plan to ship on that date.
Note: the quantities entered on each row must add up to the total quantity on the original order.
When you are finished, click the Save button.

24. Order Acknowledgement
When you return to the Order Board page, you’ll see that the total quantity has been converted to a hyperlink. Click on the hyperlink to view the parent and child orders.

25. Order Acknowledgement
Click the checkbox and enter comments and reason code for the parent order
You may enter comments and reason code for the child orders as well
Click the Save button
The order status will change to “Open – Ack Pending Confirmation”

26. Order Acknowledgement
GEX Order Management will review all orders in the status “Open – Ack Pending Confirmation”.
GEX OM will follow up with the customer to see if the proposed promise date change is acceptable
If the change is acceptable, GEX OM will accept the promise date in GETS.
The order status will change to “Open – Ack and Confirmed.
If the change is not acceptable, then GEX OM will reject the promise date in GETS.
GEX OM will enter comments to indicate why the request was rejected and recommend an acceptable promise date.
The order status will change to Open – Request Rejected.
If the supplier is not able to meet the recommended promise date, then GEX OM and Plant OM will discuss to come up with a reasonable solution

27. Supplier Performance Report

28. Supplier Performance Reports
Order Fulfillment / Delivery Performance – measures the performance of the supplier in fulfilling orders - On Time and orders Past Due. Report Parameters include:-
Request date
Original Promise date
Revised Promise date
Promise Date Change Analysis – measures changes to promise date by reason code
Cycle Time for Order Fulfillment – will measure the following
Supply Chain Cycle Time – Elapsed days between Order Entry and the time an order is received at the Port of Entry
Supplier Cycle Time – Elapsed days between when the order is available to Supplier on GETS and the when Supplier INVOIC is received
3PL Cycle Time – Number of days elapsed since an shipment is received from the Supplier to the point it is received at the Port of Entry
Other Reports
Order Board Status – Shows the count of orders by order status (e.g, Orders Pending Acknowledgement, Requests Rejected)
Supplier Invoice Delivery Capability (Only for GEX Team) – Measures the following:
Days elapsed between the Ship date from Supplier to Supplier Invoice date
Days elapsed between the Supplier Invoice date to Cummins Invoice Date
Supplier Acknowledgement Metrics – measures average time taken to acknowledge orders, orders not acknowledged etc.

29. Order Fulfillment
The Order Fulfillment report measures the Ship date against the user selected parameter of Request or Revised Promise date
This report measures the supplier’s performance on the Order Fulfillment.
This is a sample report for Supplier. As orders move through the complete delivery cycle,
this report will become more meaningful .

30. Order Fulfillment - Details
Click on the details to view the engines shipments that are behind schedule
Will have capability for the user to measure the order Fulfillment against any of the following
Request Date
Original Promise Date
Revised Promise Date
If the promise date is in the middle of the week but it is shipped by the Friday of the week
it will be deemed to be an on time delivery
For a particular week; it will be possible to change the “Friday definition” to may be a
Thursday or the Sunday if need be

31. Promise Date Change Analysis

32. This measures the average time elapsed between two different events
Cycle Time Measures
This measures the average time elapsed between two different events
This measure is useful in identifying the bottlenecks between various events and should be used
to improve overall Supply Chain Cycle Time

33. Supplier Invoices Delivery Capability
This report displays the average lead-time taken for Supplier Invoicing after Order Shipment and also reports the lead-time between Supplier Invoice to Customer Invoicing.

34. Supplier Acknowledgement Metrics
Report displays Supplier Order Acknowledgement statistics e.g. average days to Ack. etc.
This is a new measure to track average time taken for supplier acknowledgements and identify any issues with order acknowledgement process.

35. Roles, Application Features & Key Definitions

36. GETS web portal Role and Rights
Supplier Order Management team would be able to:
View /Edit orders by different status – such as open orders, partially shipped orders
Acknowledge orders and Edit the order promise date for new and order changes (increase/decrease)
Split the quantity and assign promise date for a particular order line
For example, an original order line with quantity 25 and a promise date of August 16, 2009 may be split into two different deliveries with 2 different promise dates – August 25, 2009 – qty 15 and August 30, 2009 – qty 10
Select a predefined reason code for changes made to promise dates
Edit the comments column - Add an explanation for promise date changes
View and track communication - View comments from the GEX team for supplier recommended order changes rejected by GEX Order Management team
View the Plant Notice Report (2770) for a selected CSL Spec
Search orders for a specific SO or Spec
Search for orders between a date range of request /promise dates
Acknowledge Specification Change Notifications with an effective date at Supplier plant
Lookup a Shop Order’s BOM and Compare BOM’s by SO# and Date
Track Performance
Supplier Order Fulfillment – On-time and Past Due
Supplier Delivery - Cycle Time Measures
Analysis of Promise Date Changes
Supplier Invoice Delivery Performance

37. Supplier Order Management
Supplier OM responsibilities (high level)
Review Order board on GETS web portal (daily)
New Orders with status Open order – Pending Ack
Cancelled Orders with status Cancelled Orders
Rejected Orders with Status Open order – Request Rejected
Order Changes with status Change Orders – Pending Confirmation
Discuss with plant manufacturing team’s on new orders, new shop orders, Order Promise Dates etc.
Acknowledge orders on GETS web portal within the agreed timeline with an Order Promised Date
Acknowledge Specification Change Notices with an effective date
Communicate with GEX OM as needed
Questions about order acknowledgement
Issues with promise dates
Other delivery/shipment issues or questions
Other Supplier responsibilities
Shipping: Send engine Shipment dispatch advice (DESADV EDI) to GEX
Invoicing: Send Supplier Invoice to GEX (INVOIC)

38. Key Definitions
Order Entry Date – Date when the order is placed on the Cummins Corporate Order File for the first time
Request Date – The date requested by the customer that the engines should leave the leave the Supplier’s port of exit . This date can only be changed by the Customer. Cummins and Supplier’s cannot change this date.
Promise Date – The date when Cummins commits to the customer that the engine will leave the Supplier’s port of exit . It may be noted that initially the Request Date and the Promise Date will be the same. Supplier’s can request a change the promise date if they cannot meet it, using the GETS Order Board page
Specification # - Cummins identifier for a specific engine configuration. Customers use this to place orders. Also known as CSL Spec#.
BC Option – BC Option containing the Transfer Part number that is used by Cummins to receive engines into the system. This is internal to Cummins GEX.
BC Number – Engine Transfer Part number that is used by Cummins to receive engines into the system. This is internal to Cummins GEX..
Total Quantity – Total quantity requested by the Customer for this order
O/S Quantity - Outstanding quantity - part of the Total Quantity that is yet to be shipped to the customer

39. Send an email to Virtual.Plant.Websupport@notes.cummins.com
Questions?
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