1. Adding and editing students and student test settings
Test Information Distribution Engine (TIDE) Training
Welcome to the online training module for Adding and Editing Students and Student Test Settings in TIDE. In this training module we will walk through the process for adding and editing students as well as how to add and edit test settings for students, either individually or for a large group.
Module 3
Copyright © 2017 American Institutes for Research. All rights reserved.

2. TIDE Training Modules
Activating your account and navigating through TIDE
Adding and editing users
Adding and editing students and student test settings
Ordering paper, large print, Braille tests, and tracking shipments
Managing rosters
Printing test tickets and PreID labels
Appeals process
Entering Non-Participation/Reason Not Tested codes
The “Adding and Editing Students and Student Test Settings” module is third in a series of online training modules on the TIDE system and its features. Visit the other training modules to learn about other features in TIDE, and check out the TIDE User Guide on your state’s portal for additional information about features in your state’s version of TIDE.
Please note that your state’s version of TIDE may be different from the images shown in this presentation.

3. Students
TIDE manages student information and keeps track of which assessments students are eligible to take. The Students task menu allows you to add students; view, edit, or export students; and upload student test settings.
The Add students with Temporary ID feature is applicable to the Screener test only.

4. Add Students
This page contains three panels: Student Demographics, Race and Ethnicity, and Student Settings/Accommodations.
First, add information to the Student Demographics and Race and Ethnicity panels. The fields marked with an asterisk are mandatory.

5. Add Students
Finally, in the panel for Student Settings/Accommodations, select the appropriate settings using the drop-down lists. Click Save to add the student.

6. View/Edit/Export Students
The View/Edit/Export Students page includes a form for setting selection criteria to retrieve students. The fields for District and School are mandatory and marked with an asterisk. Other criteria are optional, such as the SSID and the student’s name.
The students you can retrieve on this page are limited by your role’s scope. For example, if you are a district-level user, you can retrieve students enrolled within your district. If you are a building-level user, you can only retrieve students enrolled within your school.
Click Search to continue. The search panel will automatically collapse, and your search results will appear below.

7. View/Edit/Export Students
TIDE will display all the students satisfying the search criteria. You can edit a student’s information, including test settings and accommodations by clicking the green pencil icon.
Print or export student information or delete students from TIDE by selecting the desired students and clicking the Print, Export, or Delete button above the search results.
To make the search form re-appear and search for additional students, click the plus sign in the Search Students panel. For more detailed information on managing students, see your TIDE User Guide.

8. Upload Student Settings1 2 3
District and Building Coordinators may also edit test settings and tools in TIDE by using the Upload Student Settings page to compose an upload file in Excel or CSV format and then upload that file. This method is easiest if you have many students who need settings applied and you don’t want to edit them one at a time.
The easiest way to compose an upload file is to download an available template, which you can do by clicking Download Templates and selecting either Excel or CSV. AIR recommends that most users select Excel format.
Open the template using Excel or another program, and enter the information for each student you wish to add. Enter the information into each column from left to right, using one row per student, per test setting. Save the file when you are finished. Detailed instructions for composing an upload file can be found in the TIDE User Guide. To see a list of the files you have previously uploaded, click the blue plus sign to expand the Upload History panel.
When your file is ready to upload, return to TIDE, click Browse, and select the file you just saved.
Click Next to upload the file. A file preview page will appear, allowing you to verify that you are uploading the correct file. If the preview is correct, click Next to continue. 4

9. Upload Student Settings
TIDE will validate the file and display any errors or warnings according to the legend on the page. Click the orange error icons and blue warning icons in the validation results to view the reason a field is invalid. If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid.
To complete the upload, click Continue with Upload.
To upload a different file, click Upload Revised File.
To cancel the upload, click Cancel.
If your file contains a large number of records, TIDE will process it offline and send you a confirmation when complete. While TIDE is validating the file, do not press Cancel, as TIDE may have already started processing some of the records.
To view a PDF file listing the validation results for the upload file, click Download Validation Report in the upper-right corner of the page.
When the upload is complete, a confirmation page will appear with a message that summarizes how many records were committed and how many were excluded.

10. Test Settings and Tools
TIDE keeps track of student test settings, such as font size and exempted domains. The Test Settings and Tools task menu allows you to view, edit, export or upload test settings and tools.

11. View/Edit/Export Test Settings and Tools
The View/Edit/Export Test Settings and Tools page includes a form for setting selection criteria to retrieve a student’s test settings and tools. The fields for District and School are mandatory and marked with an asterisk. Other criteria are optional, such as the SSID and the student’s name.
Click Search to continue. The search panel will automatically collapse, and your search results will appear below.

12. View/Edit/Export Test Settings and Tools, continued
TIDE will display all the students satisfying the search criteria. You can edit a student’s test settings and accommodations by clicking the green pencil icon.
Print or export student information or delete students from TIDE by selecting the desired students and clicking the Print, Export, or Delete button above the search results.
To make the search form re-appear and search for additional students, click the plus sign in the Search Students panel, which appears as a blue bar. For more detailed information on managing students, see your TIDE User Guide.

13. Upload Student Settings1 2 3
Users with certain roles may also edit test settings and tools in TIDE by using the Upload Student Settings page to compose an upload file in Excel or CSV format and then upload that file. This method is convenient if, for example, you have many students who need domain exemptions, and you don’t want to input them manually by searching for each student. Note that students who require a domain exemption must have that domain exemption recorded in TIDE prior to testing. If no domain exemption appears in TIDE, then all domains will be scored for the student, even if no questions are answered.
The easiest way to compose an upload file is to download an available template, which you can do by clicking Download Templates and selecting either Excel or CSV. AIR recommends that most users select Excel format.
Open the template using Excel or another program, and enter the information for each student you wish to add. Enter the information into each column from left to right, using one row per student, per test setting. Save the file when you are finished. Detailed instructions for composing an upload file can be found in the TIDE User Guide. To see a list of the files you have previously uploaded, click the blue plus sign to expand the Upload History panel.
When your file is ready to upload, return to TIDE, click Browse, and select the file you just saved.
Click Next to upload the file. A file preview page will appear, allowing you to verify that you are uploading the correct file. If the preview is correct, click Next to continue. 4

14. Upload Student Settings, continued
TIDE will validate the file and display any errors or warnings according to the legend on the page. Click the orange error icons and blue warning icons in the validation results to view the reason a field is invalid. If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid.
To complete the upload, click Continue with Upload.
To upload a different file, click Upload Revised File.
To cancel the upload, click Cancel.
If your file contains a large number of records, TIDE will process it offline and send you a confirmation when complete. While TIDE is validating the file, do not press Cancel, as TIDE may have already started processing some of the records.
To view a PDF file listing the validation results for the upload file, click Download Validation Report in the upper-right corner of the page.
When the upload is complete, a confirmation page will appear with a message that summarizes how many records were committed and how many were excluded.

15. Thank You!
For additional information, consult your portal’s Resources page, which contains:
Important Announcements
TIDE User Guide
For further assistance, please consult your Help Desk.
Thank you for viewing this training module. For additional information, refer to your TIDE User Guide located on your portal. You may also wish to view additional resources available on the portal.
If you have general questions or need further information, please consult your help desk for assistance.