1. Module II
Microsoft Word 2010

2. Objectives Introduction & Basic Definitions Starting Up Microsoft Word
Screen Layout
Menu
Microsoft Office Button
Quick Access Toolbar
Ribbon
Mini Toolbar
Working with Documents
Opening an Existing Document
Saving a Document
Document Views
Using the Zoom Option
Closing a Document
Editing a Document
Formatting Text
Formatting Paragraphs
Setting Tab stops
Styles
Adding Tables
Graphics
Proofreading a Document
Page Formatting
Table of Contents
Lists
References and Citations
Track Changes
Mail Merge
Managing Page Layout
Printing Documents

3. Introduction and Basic Definitions
Definition of Microsoft (MS) Word
MS Word is a word processor that is part of the Microsoft Office suite
A powerful tool to create professional looking documents
Definition of a Word Processor
A word processor is a software program, which provides a Graphical User Interface (GUI) with better capabilities than a text editor does
A word processor is a program that allows you to create, edit, format, store and print the documents
Some examples of commonly used word processors are – WordPerfect, Word Star and MS Word.
The main advantage of a word processor is that it provides a WYSIWYG (What You See Is What You Get) interface, which helps you make changes quickly and easily

4. Starting Microsoft Word
Two Ways
Double click on the Microsoft Word icon on the desktop (if available)
Click on Start Button  All Programs  Microsoft Office 2013  Word 2013 Or
3. Click on Start Button  from the search box  Type Word 2013  Double Click on Word 2013 icon that appears on the Start Menu
The Word Window is displayed
For Vista/Windows7
Double click on the Microsoft Word icon on the desktop (if available)
Click on Start Microsoft Word Or
Click on Start  All Programs  Microsoft Office  MS Word
(depending on where it appears. Different for different installations)
The Word Window is displayed

5. Screen Layout
Dialog Box Launcher

6. Menus
Microsoft Word 2013 maintains the same menu system with Word 2007 and Recall that the Office Button in Word 2007 was replaced with FILE in Word 2010.
You should remember three features as you work within Word 2013:
the Microsoft Office Button
the Quick Access Toolbar
the Ribbon
Mini Toolbar
Quick Access toolbar
Office Button
Ribbon

7. The HOME MENU
HOME MENU
RIBBON DIPLAY OPTIONS
WORD HELP

8. Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Ribbon and click on Add to Quick
Access Toolbar and a shortcut will be
added to the Quick Access Toolbar.

9. The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Design, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
Tabs on the Ribbon
Groups on the Home Tab

10. Ribbons (2) Each of the tabs contains the following tools:
Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Comments, Header & Footer, Text, and Symbols
Design: Themes, Document Formatting, Page Background
Page Layout: Page Setup, Paragraph and Arrange
References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Language, Comments, Tracking, Changes, Compare, Protect
View: Views, Show/Hide, Zoom, Window, Macros

11. Mini Toolbar
The Mini Toolbar is a semitransparent floating toolbar that spawns right next to the cursor.
The Mini Toolbar is by nature unobtrusive: and thus not visible all the time. It only pops up when:
some text is selected
Or when you right click

12. Working with Documents
Create a New Document There are several ways to create new documents, open existing documents, and save documents in Word:
Click the File Tab and Click New or
Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard
If you wish to start from a blank document, click Blank. If you wish to start from a template, you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen

13. Opening an Existing Document
Click the File Tab and Click Open, or
Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or
If you have recently used the document you can click the File Tab and click the name
of the document in the Recent Documents section of the window

14. Saving a Document
Click the File Tab and Click Save or Save As (remember, if you’re sending the document to someone who does not have Office 2013, 2010 or 2007, you will need to click the File Tabn, click Save As, and Click Word Document), or
Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or
Click the File icon on the
Quick Access Toolbar

15. Saving a Document (2) Steps to specify the automatic saves time:
Using the Save AutoRecover Option
While working on a document, sometimes you may forget to save your document before a power failure
This could mean losing the changes you have made to the document
Word provides an automatic save feature that you can set to ensure that your documents are saved after specified intervals of time
This feature is called Save AutoRecover
You can specify the time in minutes after which Word automatically saves the file
Steps to specify the automatic saves time:
Select File Options  Save (Options dialog box displayed)
Select the Save tab
Check Save AutoRecover info every: option box.
Use the spin controls to increase or decrease the minutes; Click the OK

16. Document Views
There are many ways to view a document in Word.
To view a document in different forms, click the document views shortcuts at the bottom of the screen
or:
Click the View Tab on the Ribbon
Click on the appropriate document view.
Print Layout: This is a view of the document, as it would appear when printed. It includes all tables, text, graphics, and images.
Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time.
Web Layout: This is a view of the document, as it would appear in a web browser.
Outline: This is an outline form of the document in the form of bullets.
Draft: This view does not display pictures or layouts, just text.

17. Using the Zoom Option
You can use the Zoom option to increase or decrease the magnification level of the document
In this way, you can enlarge or reduce the size of the document area in the Word document
Steps:
Select the View Zoom command (Zoom dialog box displayed)
Select the desired radio or Zoom level
Click OK
You may also simply use the zoom slider or click the plus or minus buttons on the zoom slider on the bottom of your screen.

18. Close a Document
To close a document:
Click the File Tab
Click Close

19. Editing a Document Typing and inserting Text
To enter text just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:
Move Action
Keystroke
Beginning of the line
HOME
End of the line
END
Top of the document
CTRL+HOME
End of the document
CTRL+END

20. Editing a Document (2) Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:
Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.
Selection
Technique
Whole word
double-click within the word
Whole paragraph
triple-click within the paragraph
Several words or lines
drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document
choose Editing | Select | Select All from the Ribbon, or press CTRL+A

21. Editing a Document (3)
Inserting Additional Text Text can be inserted in a document at any point using any of the following methods:
Type Text: Put your cursor where you want to add the text and begin typing
Copy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.
Cut and Paste Text: Highlight the text you wish to copy, right click, and click Cut, put your cursor where you want the text in the document, right click, and click Paste.
Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.
You will notice that you can also use the Clipboard group on the Ribbon.
CUT
COPY
CLIPBOARD MENU

22. Editing a Document (4) Rearranging Blocks of Text
To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon.
Move text: Cut and Paste in the desired location/position
Copy Text: Copy and Paste to make a duplicate or use the Clipboard group on the Ribbon
Paste Text: Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to Paste, Paste Special, or Paste as Hyperlink

23. Editing a Document (5) Deleting Blocks of Text Search and Replace Text
To find a particular word or phrase in a document:
Click Find on the Editing Group on the Ribbon
To find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.
Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.
Undo Changes
To undo changes:
Click the Undo Button on the Quick Access Toolbar

24. Formatting Text Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more.  You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document:  Font, Paragraph, and Styles.
Word 2013 built-in styles

25. Formatting Text (2) Change Font Typeface and Size
To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface. 

26. Formatting Text (3) To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text.  They include:  Bold, Italic, and Underline.  To add these to text:
Select the text and click the Font Styles included on the Font Group of the Ribbon, or
Select the text and right click to display the font tools

27. Formatting Text (4) Changing Case
The case of the text defines the type of capitalization used in the document.
The Capitalization forms provided by Word include:
Sentence case
capitalizes only the first letter in the selected text.
Lower case
converts all selected text to lowercase letters.
Upper case
converts all selected text to uppercase letters.
Title case
capitalizes the first letter of each word of the selected text.
Toggle case
changes uppercase to lowercase and lowercase to uppercase for all the selected text

28. Formatting Text (5) Change Case (contd.) Action Task Changing Case
1. Select the text whose capitalization is to be changed.
2. Click Home Tab Click the Change Case icon
to open the Change Case menu
3. Click the required case.

29. Formatting Text (6) Change Text Color To change the text color:
Select the text and click the Colors button included on the Font Group of the Ribbon, or
Highlight the text and right click and choose the colors tool. 
Select the color by clicking the down arrow next to the font color button.
Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker.  To highlight text:
Select the text
Click the Highlight Button on the Font Group of the Ribbon, or
Select the text and right click and select the highlight tool
To change the color of the highlighter click on down arrow next to the highlight button.

30. Format Painter (7) Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting.  To copy the formatting, do the following:
Select the text with the formatting you want to copy.
Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
Apply the copied format by selecting the text and clicking on it.

31. Formatting Text (8) Clear Formatting To clear text formatting:
Select the text you wish to clear the formatting
Click the Styles dialogue box on the Styles Group on the Home Tab
Click Clear All

32. Formatting Text (9) Drop Cap
A drop cap is a decorative element typically used in documents at the start of a section or chapter. It’s a large capital letter at the beginning or a paragraph or text block that has the depth of two or more lines of normal text.
Select the Letter or the Word, you wish to apply
drop cap to. Click on Text group from the Insert
Tab. Click on the Drop Cap button on the Styles
Group on the Home Tab
Click  on the Drop Cap options.
To view more options click on Drop Cap Options.
Thesaurus
Thesaurus gives the synonyms and
antonyms of words.
Click on the word and from the Review
Tab Click on Thesaurus from the proofing
group.

33. Formatting Text (10) Subscript and Superscript
To change text to Sub Script, highlight the text.
Click on the home tab and select the subscript icon on font group.
To change text to Superscript, highlight the text.
Click on the home tab and select the superscript icon on font group.
Underline Text
Select the Text.
Click on the home tab and select the underline.
Click on the drop down arrow to select more underline options

34. Formatting Paragraphs
Formatting paragraphs allows you to change the look of the overall document.  You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

35. Formatting Paragraphs (2)
Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear.  To change the alignment:
Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left:  the text is aligned with your left margin
Center:  The text is centered within your margins
Align Right:  Aligns text with the right margin
Justify:  Aligns text to both the left and right margins.

36. Formatting Paragraphs (3)
Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:
First Line:  Controls the left boundary for the first line of a paragraph
Hanging:  Controls the left boundary of every line in a paragraph except the first one
Left:  Controls the left boundary for every line in a paragraph
Right:  Controls the right boundary for every line in a paragraph
To indent paragraphs, you can do the following:
Click the Indent buttons to control the indent. 
Click the Indent button repeated times to increase the size of the indent

37. Formatting Paragraphs (4)
Indent Paragraphs (contd.)
Click the dialog box of the  Paragraph Group
Click the Indents and Spacing Tab
Select  your indents
Click ok
Preview

38. Formatting Paragraphs (5)
Add Borders and Shading
You can add borders and shading to paragraphs and entire pages.  To create a border around a paragraph or paragraphs:
Select the area of text where you want the border or shading.
Click the Borders Button on the Paragraph Group on the Home Tab
Choose the Border and Shading
Choose the appropriate options

39. Formatting Paragraphs (6)
Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:
Select the text you wish to format. 
Click the dialog box next to the Styles Group on the Home Tab. 
Click the style you wish to apply. 

40. Formatting Paragraphs (7)
Change Spacing Between Paragraphs and Lines
You can change the space between lines and paragraphs by doing the following:
Select the paragraph or paragraphs you wish to change.
On the Home Tab, Click the Paragraph Dialog Box
Click the Indents and Spacing Tab
In the Spacing section, adjust your spacing accordingly

41. Lists Bulleted and Numbered Lists
Lists allow you to format and organize text with numbers, bullets, in an outline.
Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
To add a list to existing text:
Select the text you wish to make a list
From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button
To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing

42. Increase/Decrease Indent
List (2)
Multilevel or Nested Lists A multilevel list is list with several levels of indented text. You can pick a multilevel list style from the gallery, or you can create a new multilevel list style.
Choose a multilevel list style from the gallery
Click where you want to begin your list.
On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.
Click a multilevel list style in the gallery of styles.
Type your list. Press the TAB key or SHIFT+TAB to change levels or Click the Increase or Decrease Indent button
Multilevel List
Increase/Decrease Indent

43. List (3) Create a new multilevel list style to add to the gallery
If the multilevel list styles in the gallery aren't what you are looking for, you can create and define a new multilevel list style.
On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.
Click Define New Multilevel List.
Beginning with level 1, enter your number format, font, and position choices. Continue to define each level that you want to use in your multilevel list.
Note: When you define a multilevel list style, you can mix numbers and bullets in the same list. For example, in the Number style for this level box, you can scroll down and click a bullet style for a particular level.
Click OK.
The multilevel list style that you defined is automatically set as the current multilevel list style.
Note To move a multilevel item to a different numbering level, select the item, click the arrow next to Bullets or Numbering in the Paragraph group on the Home tab, point to Change List Level, and then click the list level to which you want to move the list item.

44. List (4) Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change a single bullet
Right click
Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style

45. Setting Tab Stops
Tab stops are locations along the horizontal ruler that indicate how far to indent text or to begin a section of text
Tab stops allow you to arrange text on the left, right, center, decimal character or bar character.
Available tab settings are in Word
Positioning the text to the left of the tab stop.
Positioning the text at the center of the tab stop.
Positioning the text to the right of the tab stop.
Aligning the numeric columns on the decimal point.
Creating thin vertical lines to separate columns.
Word also provides Tab Leaders that can be inserted before the tab
A leader character is a row of dots or dashes that is inserted in the space between the tab stop and the text elements
For example, in the Table of Contents in a book, the space between the chapter name and the page number can be filled with a series of dots
These dots, called leader characters can be inserted in a Word document by using Tab Leaders

46. Setting Tab Stops (2) Action Task Set the tab stops and tab leaders
1. On the Page Layout tab, click the Paragraph Dialog Box Launcher
2. In the Paragraph dialog box, click Tabs (Tabs dialog box is displayed)
3. Enter the required tab position in the Tab stop position text box
4. Select the alignment option from the Alignment section.
5. Select the appropriate option for tab leader in the Leader radio button section.
6. Click the OK button

47. Styles
The use of Styles in Word will allow you to quickly format a document with a consistent and professional look.  Styles can be saved for use in many documents.
Apply Styles
There are many styles that are already in Word ready for you to use.  To view the available styles click the Styles dialog box on the Styles Group in the Home Tab.  To apply a style:
Select the text
Click the Styles Dialog Box
Click the Style you choose

48. Styles (2) Creating New Styles You can create styles for
formatting that you use
regularly.  There are two
ways to do this:  New Styles
or New Quick Styles.
New Styles
To create a new style:
Click the Styles Dialog Box
Click the Create a Style Button

49. Styles (3) Complete the New Style dialog box.
At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

50. Styles (4) New Quick Style To create a style easily:
Insert your cursor anywhere in the chosen style
Click the Styles dialog box
Click Save Selection as New Quick Style

51. Styles (5) Style Inspector
To determine the style of a particular section of a document:
Insert cursor anywhere in the text that you want to explain the style
Click the Styles Drop Down Menu
Click the Style Inspector Button

52. Adding Tables Tables are used to display data in a table format.
Create a Table
To create a table:
Place the cursor on the page where you want the new table
Click the Insert Tab of the Ribbon
Click the Tables Button on the Tables Group.  You can create a table one of four ways:
Highlight the number of row and columns
Click Insert Table and enter the number of rows and columns
Click the Draw Table, create your table by clicking and entering the rows and columns
Click Quick Tables and choose a table

53. Adding Tables (2) Enter Data in a Table
Place the cursor in the cell where you wish to enter the information.  Begin typing.
Modify the Table Structure and Format a Table
To modify the structure of a table:
Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.
On the Design Tab, you can choose:
Table Style Options
Table Styles
Draw Borders

54. Adding Tables (3)
To format a table, click the table and then click the Layout Tab on the Ribbon.
This Layout tab allows you to:
View Gridlines and Properties (from the Table Group)
Insert Rows and Columns (from the Rows & Columns Group)
Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
Merge or Split Cells (from the Merge Group)
Increase and Decrease cell size (Cell Size Group)
Align text within the cells and change text directions (Alignment Group)

55. Graphics
Word 2013 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.
Symbols and Special Characters
Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:
Place your cursor in the document where you want the symbol
Click the Insert Tab on the Ribbon
Click the Symbol button on the Symbols Group
Choose the appropriate symbol.

56. Graphics (2)
Illustrations (Shapes): Word 2013 allows you to insert illustrations and into a document. 
To insert illustrations:
Place your cursor in the document where you want the illustration/ shapes
Click the Insert Tab on the Ribbon
Click the Shapes Button
Click on the Shapes you want to insert.
The mouse pointer would become a
cross , then drag you mouse
across the Screen to form the shape.

57. Graphics (3) Pictures: To insert a picture:
Place your cursor in the document where you want the illustration/picture
Click the Insert Tab on the Ribbon
Click the Picture Button, the insert Picture dialog box will open
Double Click the Sample Picture folder
Select a Picture
Click Insert

58. Graphics (4)
Smart Art is a collection of graphics you can utilize to organize information within your document. It includes timelines, processes, or workflow.
To insert SmartArt
Place your cursor in the document where you want the illustration/picture
Click the Insert Tab on the Ribbon
Click the SmartArt button
Click the SmartArt you wish to include in your document
Click the arrow on the left side of the graphic to insert
text or type the text in the
graphic.

59. Graphics (5) Resize Graphics
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.
Rotate Graphics
All graphics can be rotated by point and holding the mouse on the rotate button.

60. Graphics (5) Resize Graphics
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.
Rotate Graphics
All graphics can be rotated by point and holding the mouse on the rotate button.

61. Graphics (6) Watermarks:
A watermark is a translucent image that appears behind the primary text in a document.  To insert a watermark:
Click the Design t Tab in the Ribbon
Click the Watermark Button in the Page Background Group
Click the Watermark you want for the document or click Custom Watermark and create your own
watermark.
To remove a watermark, follow the steps above, but click Remove Watermark

62. Word Art
WordArt:
The WordArt tool makes it surprisingly simple to create decorative text.
Click to position the insertion point where you want to insert the WordArt.
Click the Insert tab, and then click the Insert WordArt button in the Text
group. Word presents you with the WordArt Style gallery watermark.
Click a style in the gallery. Word applies the style to the placeholder phrase
Type your text.
(Optional) Select the text in the object and apply additional formatting as desired. This step is optional because you also can reselect the WordArt later to
change its formatting.
Click Outside the WordArt object to finish it.

63. Short Cut Keys

64. Proofreading a Document
There are many features to help you proofread your document.  These include:  Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.
Spelling and Grammar
To check the spelling and grammar of a document
Place the cursor at the beginning of the document or the beginning of the section that you want to check
Click the Review Tab on the Ribbon
Click Spelling & Grammar on the Proofing Group. 

65. Proofreading a Document (2)
Any errors will display a dialog box to the right hand side of the screen that allows you to choose a more appropriate spelling or phrasing.
Word Count –this displays the total number of words in a document of document segment.
Select the paragraph or document you wish to count.
From the Proofing group on the Review tab, Click Word Count.

66. Proofreading a Document (3)
If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

67. Proofreading a Document (4)
Thesaurus
The Thesaurus allows you to view synonyms. To use the thesaurus:
Click the Review Tab of the Ribbon
Click the Thesaurus Button on the Proofing Group. 
The thesaurus tool will appear on the right side of the screen and you can view word options.
You can also access the thesaurus by right-clicking any word and choosing  Synonyms on the menu.

68. Proofreading a Document (5)
Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is.  To customize AutoCorrect:
Click the Microsoft Office button
Click the Word Options Button
Click the Proofing tab
Click AutoCorrect
Options button

69. Proofreading a Document (6)
On the AutoCorrect Tab, you can specify words you want to replace as you type

70. Proofreading a Document (7)
Create a New Default Dictionary
Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word.  You can customize the dictionary to recognize these words.
Click the File Tab
Click the Word Options 
Button
Click the Proofing tab
Click the When Correcting Spelling tab
Click Custom Dictionaries

71. Proofreading a Document (8)
Click Edit Word List
Type in any words that you may use that are not recognized by the current dictionary.

72. Proofreading a Document (9)
Check Word Count To check the word count in Word 2013 look at the bottom left corner of the screen.  It will give you the number of pages, a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.

73. Page Formatting Modify Page Margins
The page margins can be modified through the following steps:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, Click Margins
Click a Default Margin, or
Click Custom Margins and complete the dialog box.

74. Page Formatting (2) Modify Page Orientations
To change the Orientation, Size of the Page, or Columns:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, Click the Orientation, Size, or Columns drop down menus
Click the appropriate choice

75. Page Formatting (3) Apply a Page Border and Color
To apply a page color:
Click the Design Tab on the Ribbon
On the Page Background Group, click the Page Color drop down menu
Then click a colour of your choice

76. Page Formatting (4) Apply a Page Border To apply a page border:
Click the Page Layout Tab on the Ribbon
On the Page Background Group, click Page Borders
Then select Border Type, style, colour, width or use predesigned Art work

77. Page Formatting (5) Header and Footer
To insert Header and Footer such as page numbers, date, or title, first, decide if you want it in the header (at the top of the page) or in the Footer (at the bottom of the page), then:
Click the Insert Tab on the Ribbon
Click Header or Footer
Choose a style

78. Page Formatting (6)
Header and Footer (contd.)
The Header/Footer Design Tab will display on the Ribbon
Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer
Click the close Header and Footer button when you are done

79. Page Formatting (7) A Document Page can be split into two or
Columns
A Document Page can be split into two or
more columns.
From the Page Layout Tab Click on Column
button, select the number of columns
To add more Columns features
click on the More Column button.

80. Page Formatting (8) Create a Page Break To insert a page break:
Click the Page Layout Tab on the Ribbon
On the Page Setup Group, click the Breaks Drop Down Menu
Click Page Break

81. Page Formatting (9) Insert a Cover Page To insert a cover page:
Click the Insert Tab on the Ribbon
Click the Cover Page Button on the Pages Group
Choose a style for the cover page

82. Page Formatting (10) Insert a Blank Page To insert a blank page:
Click the Insert Tab on the Ribbon
Click the Blank Page Button on the Page Group
A Blank Page will be inserted at the insertion point (i.e. where you placed your cursor)

83. Table of Contents Introduction
The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents.  For example:  Heading 1, Heading 2, etc. based on the content of your document.  When you add or delete headings from your document, Word updates your Table of Contents.  Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document.  The Table of Contents is formatted based on levels of headings.  Level 1 will include any text identified with the style Heading 1. 

84. Table of Contents (2) Mark Table of Contents Entries
You can mark the Table of Contents entries in one of two ways:  by using built-in heading styles or by marking individual text entries. 
To Use Built-In Heading Styles
Select the text that you wish to be the heading
Click the Home Tab
In the Styles Group, click Heading 1  (or the appropriate heading)
If you don’t see the style you want, click the arrow to expand the  Quick Styles Gallery
If the style you want does not appear click Create a Style, Type in the Style Name and click OK.

85. Table of Contents (3) To Mark Individual Entries:
Select the text you wish to make a heading
Click the References Tab
Click Add Text in the Table of Contents Group
Click the Level that you want to label your selection

86. Table of Contents (4) Create a Table of Contents
To create the table of contents:
Put your cursor in the document where you want the Table of Contents
Click the References Tab
Click the Table of Contents button

87. Table of Index To Add a Table of Index
An index is a list of Words and their associated page numbers in a document.
To add Index Click on the References Tab.
Click on the Insert Mark Entry Button on the Index group.
Double Click on the Words that form part
of the Index and Click Mark or Mark All.
Repeat this process for other words.
Click on Insert Index.

88. References and Citations
Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources.  The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references.
Style
To choose a publishing style:
Click the References Tab on the Ribbon
Click the drop down box next to 
Style in the Citations &
Bibliography Group
Choose the appropriate style.

89. References and Citations (2)
To insert a citation in the text portion of your document:
Click the References Tab on the Ribbon
Click the Insert Citation Button on the Citations & Bibliography Group
If this is a new source, click New Source
If you have already created this source, it will in the drop down list and you can click on it

90. References and Citations (3)
If you are creating a New Source, choose the type of source (book, article, etc.)
Complete the Create Source Form
If you need additional fields, be sure to click the Show All Bibliography Fields check box
Click OK

91. References and Citations (4)
Placeholders
Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on the source. 
To insert a Placeholder:
Click Insert Citation
Click Add New Placeholder

92. References and Citations (5)
Manage Sources
Once you have completed a document you may need to add or delete sources, modify existing sources, or complete the information for the placeholders. To Manage Sources:
Click the References  Tab on the Ribbon
Click the Manage Sources Button on the Citations & Bibliography Group
From this menu you can Add, Delete, and Edit Sources (note, you can preview the source in the bottom pane of the window

93. References and Citations (6)
Bibliography
To add a Bibliography to the document:
Place the cursor in the document where you want the bibliography
Click the References Tab on the Ribbon
Click the Bibliography Button on the Citations & Bibliography Group
Choose Insert Built-in Bibliography/Works Cited or Insert Bibliography

94. References and Citations (7)
Footnotes and Endnotes
A footnote is a reference tool that appears at the bottom of a page, while an endnote appears at the end of a section, chapter or end of the document. Place the cursor where the foot/endnote will be;
From the References Tab Click on Insert Footnote/Insert Endnote
The footnote/endnote marker would appear at the bottom of page.
Type in the footnote/endnote.

95. Track Changes
Track Changes is a great feature of Word that allows you to see what changes have been made to a document.  The tools for track changes are found on the Review tab of the Ribbon.

96. Track Changes (2) Begin Track Changes
To keep track of the changes you’ll be making to a document, you must click on Track Changes icon.   To start Tracking Changes:
Click Review Tab on the Ribbon
Click Track Changes
Make the changes to your document and you will see any changes you have made.

97. Track Changes (3) Document Views
There are four ways to view a document after you have tracked changes:
Simple Markup:  indicates where changes are with a red line in the margin.
All Markup:  shows all edits with different colors of text and strikethrough.
No Markup: Hides markup to show what the incorporated changes will look like.
Original:  Shows the document in its original form.
To change the view, click Show Markup under the Tracking Group of the Review Tab on the Ribbon.

98. Track Changes (4) Accept or Reject Changes Comments
When you view the changes in a document you can either choose to accept or reject the changes.  This allows you to review the document by each change to accept or reject each change.
The New Comments icon also lets you add comments to the document.  To add a new comment, put your cursor where you would like to add the comment and click on New Comment.

99. Using Mail Merge
Consider a scenario where you are required to send yearly appraisal of all students to their respective guardians
These appraisal letters would contain some text that will remain same for all recipients, while the information about each student, like the guardian name, address, and grades, will change
One way of doing this would be to print the letters, each time going back to the document and changing the address. This would require a lot of time and effort.
Another way is to use The Mail Merge feature of Word as a solution to this problem.

100. Using Mail Merge (2)
The Mail Merge process involves taking information from one document, known as the Data Source, and combining it with another document, known as the Main Document.
The Data Source can be a Word file, or it can be any other file created in another application, which contains the personalized or customized information that changes in the main document
The main document can contain text that does not change, and also the Merge Fields
Merge Field Code is a special instruction or a pointer in the main document where you want information from the data source to be displayed in your merged document.
Data Source can be created in external applications like Microsoft Access, Excel, or Outlook.

101. Using Mail Merge (3)
Sample document with Mail Merge; showing merge fields
Merge Fields
Standard Information

102. Using Mail Merge (4) Performing mail merge involves three basic steps:
Creating a data source that contains the data for the merge fields
Creating the main document that contains the text of the letter/document
Merging the data source and the main document
Mail Merge Wizard can be used to create different types of documents, such as Letters, Labels, etc.

103. Using Mail Merge (5) Creating Letters Using Mail Merge Wizard
Open a Word document.
Click the Mailings tab Click Start Mail Merge Step by Step Mail Merge Wizard (Mail Merge task pane will be displayed)
The Select document type (step 1)
Letters:
messages:
Envelopes:
Labels:
Directory:
Click Next: Starting document

104. Using Mail Merge (6)
In the Select starting document section, choose the appropriate option such as
Use the current document: Enables you to add information that you want to write to a recipient in the current document
Start from a template: Enables you to use a predefined mail merge template
Start from existing document: Enables you to modify the contents of an existing document using Mail Merge wizard.
Select the Use the current document radio
button.
Click the Next: Select recipients link under Step 2 of 6.

105. Using Mail Merge (7) Select the Type a new list radio button.
Click the Create link in the Type a new list section to display the New Address List dialog box

106. Using Mail Merge (8)
Using the New Address List dialog box, create the data source as per your requirements. Click the New Entry button to enter information for the next recipient.
When all the required records are in place, click the OK button to close the New Address List dialog box
This displays the Save Address List dialog box
Type the name of the file in the File name text box and click the Save button to save the address list

107. Using Mail Merge (9)
All the information that you have added to the data source is displayed in the Mail Merge Recipients dialog box
Click OK button to close the Mail Merge Recipients dialog
At this point, your data source is ready and you can proceed to create the text for your letter and also specify the placeholders for merge fields.
Click the Next: Write you letter under Step 3 of 6 to display the next screen of the Mail Merge task pane

108. Using Mail Merge (10)
You can create the text for your letter and also specify the placeholders for merge fields
The wizard helps you by providing various predefined options like, Address block, Greeting line and Electronic postage

109. Using Mail Merge (11)
Click the Address block link in the Write your letter section to display the Insert Address Block dialog box
Specify the format for the recipient name and check the Insert company name and Insert postal address check boxes.
Click the OK button to insert the recipient name, company name, and postal address from the address list to your document.

110. Using Mail Merge (12)
Go to the next line by pressing Enter key. Click the Greeting line link in the Write your letter section to display the Greeting Line dialog box
Select a format for the greeting line from the Greeting line format drop-down list.
Click the OK button to view the greeting line in the document
Click the Next: Preview your letters link in the Step 4 of 6 section to display the next screen of the Mail Merge task pane
Click the Next: Complete the merge link in the Step 5 of 6 section to display the next screen of the Mail Merge task pane
In the Merge section, select one of the following option links: Print or Edit individual letters

111. Managing Page Layout
Word provides various page setup options such as alignment, margins, and orientation to adjust the layout of the document on a paper
Page setup options include:
Margins: Allows you to change the default page margins
You can set custom margins for a document
In general, margins affect all the pages of a document. Also, headers and footers are contained in the top and bottom margins, so make sure you do not decrease the margins too much or the header and footer information might not print completely
It’s always a good practice to preview the entire document before printing if you have adjusted the margins.

112. Managing Page Layout (2)
Page orientation: Allows you to adjust objects that do not fit the page width-wise
Sometimes, you can choose to print the document in landscape orientation rather than the default portrait orientation
Paper size: Allows you to change the current page size for printing purposes
For certain documents, you might need to change the paper size for printing.
Columns: Allows you to format your page like newspapers, newsletters, magazines and brochures.
Page break: Allows you to create a new page when there is more text on a page than the margins can accommodate
When there is more text on a page than the margins, Word creates a new page by inserting a page break. Word’s page breaks do not always fall where you want them to in a document, so when you have completed a long document, you will often need to paginate it manually by adding page breaks

113. Managing Page Layout (3)

114. Managing Page Layout (4)

115. Printing Documents To print a document
Click the File Menu Under Print, Click Print (Print dialog box displayed)
Select the name of the printer
Select the number of copies.
Select the applicable properties
Click the Print button to Print & close the Print dialog box