1. John Hawkins Vince Dilworth
New Governors Orientation--2005
K&C Leadership Seminar: Report Out on Initiatives and Business Plans Programs and Activities
Vic Ilic Bill Bees
John Hawkins Vince Dilworth
Sarah DePaula
June 12, 2007

2. New Governors Orientation--2005
Recommendation
P&A needs to create a mechanism to develop and promote successful programs and activities to all units. P&A must develop ways to better communicate with units and encourage units to communicate better with each other.

3. New Governors Orientation--2005
Initiative Overview
Initiative: Create a means of evaluating unit programs and activities, including establishing a source of data of activities held by units (both successes and failures), develop a way to evaluate what worked and didn’t work and communicate the observations to all of the units.

4. New Governors Orientation--2005
Initiative Overview
Rationale: To encourage the development of programs and activities for members that enhances the technical competence of members and encourages participation.

5. Assumptions/Risks
Assumptions: People will be willing to share with all the other units, their experience with P & A, both those that worked and didn’t work. Also, that the unit will take the time to discuss the results in detail.

6. Assumptions/Risks
Risks/Obstacles: People won’t shear their experiences. That the database won’t be useful. That the database will be difficult to find and utilize. That P & A won’t get funding to develop the database.

7. Action Plan Schedule: Metric: Tasks: Nov. 1 Done
Aug. 1
Metric:
Done
Good feedback
Begin the analysis
Tasks:
Identify necessary data, records & reports
Populate data
Analyze the data
Responsibility:
Staff/IT
P & A

8. Action Plan Tasks: Schedule: Metric: Request add’l. data Nov. 15
Complete data review
Publish the results
Schedule:
Nov. 15
Mar. 15
Mar. 31
Metric:
Request complete
Complete
LTC report/ newsltr.
Responsibility:
P & A

9. Action Plan
Tasks:
Make this an annual process to review data and report findings
Schedule:
Apr. 1
Metric:
Communi-ques in place
Data collected & reviewed
Responsibility:
P & A

10. Resources Needed Resources:
Funding required for data collection program development (including record, database, and report development (and testing).
Need copies of all Section reports for 2 previous years and any surveys or feedbacks from any conferences or other events presented by units.
P & A team data review and evaluation. Also, work with IT to develop data collection program.

11. Results
Success Indicators (measures):
Event feedback provided on all unit events
Event evaluation completed
Metrics (targets):
100% of events reported
100% of surveys/reports reviewed

12. Done, testing successful, and feedback good
Results (Cont.)
Success Indicators (measures):
Database ready, populated & tested
Process for updates described and under- stood
Metrics (targets):
Done, testing successful, and feedback good
Process including in Ops manual

13. Marketing and Reporting
Marketing Plan:
Alert all units that an ”event report” is required for all events.
Explain the purpose for these “reports” in several forms of publication, e.g. newsletter, s, etc.
Show examples of “lessons learned”, successes, etc. in newsletter, at Board meetings, etc.
Show examples of how a unit used “best practice” from another event to improve their event.

14. Marketing and Reporting
Reporting Plan:
Report status of data collection program, received reports and observations at SAM, Congress and any virtual meetings of the P & A Committee
Report status at all K & C Board meetings
Report lessons-learned, best practices, etc. from the reports received in newsletter and other available communiqués to unit leaders.