1. Maintenance module
Martin Heigl
CTO

2. Maintenance at the highest level
beas provides you with a professional, fully integrated maintenance software
Avoid unplanned downtime
Increase system availability
Keep the production running
Maintain control
Save money
Strengthen your competitiveness
Remain revision-proof

3. Stay auditable Maintenance of machines and resources
Automated maintenance job creation due to different key figures
Capacity planning of maintenance operations
Material planning for required spare parts (MRP, MRP2)
Schedule interruptions in production planning (planned shutdowns)
Monitor external engines worldwide using the beas integration hub
No interfaces required, it is a fully integrated and automated solution

4. Events Following events can trigger a maintenance order
fixed maintenance cycles (maintenance calendar with creation wizard)
depending on hours of operation
depending on produced quantity / stroke rates
combination of all factors
Reported interruptions via terminal
With connected MDC via integration hub also more factors can be considered

5. Maintenance Plan You can define in a service contract
Which event triggers the maintenance order
What kind of activities are to be created
What type of material is required. Should this be monitored in order planning?
What steps are necessary and which resources are required
When and for how long interruptions of the resource are planned

6. Resource and tools
The maintenance can be defined for each resource and each tool: ID
Description
Tool or resource
Creation is possible via
Service – internal Maintenance
Resource – Maintenance
Tool - Maintenance

7. Maintenance plan
There are different maintenance periods for various maintenance tasks: check oil level weekly, check gear box monthly, yearly exchange of parts
Any number of maintenance plans can be created and any intervals can be defined
Time line
Oil level
Oil level
Oil level
Oil level
Oil level
Oil level
Check motor
Check motor

8. Maintenance plan Maintenance plan consists of the following areas
ID, Master data
Event definition (Calendar, Counter)
Definition of actions
Activities, History

9. Maintenance plan – required material, activities
BOM (Material requirement)
Material is required for a maintenance.
BOM is created
A routing is defined for the description of the activities
The required material and if necessary the required resources will be displayed at the due date of the maintenance order
That way, it is ensured the material is always available.
Maintenance plan
Routing (Required operation)
Maintenance order
Order scheduling

10. Maintenance – Work order
BOM (Material requirement)
A work order can be created from the maintenance order.
As soon as the work order was created, this will be used as reference for scheduling.
All material postings, costs and times are booked to this work order.
The work times of the maintaining employee can be planned via APS.
Maintenance plan
Routing (Required operation)
Maintenance order
Work order

11. Maintenance plan – Work order
Required information
BOM, routing
Type of creation (automatic - number of days before due date or manually)
Production type (for example, create new production type „maintenance“)
Item, to be used as assembly. May not be storage related and may not have a BOM or routing, as these are defined separately.

12. Maintenance plan – Service call, activity
A service call makes less sense for an internal maintenance order and will rather be used for external maintenance.
A beas activity or SAP activity can be created in parallel.
You need to indicate: Creation: automatic, manual, no creation Creation – how many days before due date Remarks
Fields are only available if a business partner was stored in mainternance – master data.

13. Resources – interruption
The resource is not available during maintenance.
Therefore a planned interruption will be scheduled.
The interruption time will be reserved.
Necessary:
New interruption reason (eg. Maintenance)
Creation type (no, manual, automatic)
Interruption from - to
Remark

14. Maintenance order due to an interruption
A maintenance order can also be created via interruption message.
The maintenance plan will be marked accordingly: selectable at interruption
If an interruption will be reported, all maintenance plans will be made available, which are linked to the respective resource.
beas creates the required maintenance order directly, which is necessary to solve the interruption.

15. Regular maintenance Maintenance orders can be created:
manually in maintenance plan
via wizard in maintenance plan
via interruption message
directly in the resource administration or tool administration

16. Regular maintenance using wizard
Via
Order: New
A single or a whole series of maintenance orders can be created in regular periods.
A setup wizard will be maded available, when you select „Repeat“.

17. Order creation via counter events
Maintenance module is fully integrated in beas. Accordingly there is an access to all reported times and quantities.
These can be used, to determine the next maintenance
Example:
All 1000 items, all 50 hours
But at the latest after 30 days
Or in combination of all:
All 1000 items but after max. 50 operating hour, but at least all 30 days

18. Order creation via counter events - external machine
Machines or resources outside the local network, can be connected via the intergration hub to transfer data.
Machine / Resource
Integration Hub
Maintenance System

19. Task: Check all triggers
Event monitoring
As soon the maintenance module is be used, a server-task is created, which monitors the events. This creates necessary work orders, activities, interruption etc.
Therefore it is required, that the beas server is running.
You can initiate manually using the button „Run Automatic Task“.
beas Service
Task: Check all triggers

20. Maintenance order
A window for the editing of the maintenance is available
as Terminal App (Desktop variant)
via SAP – Service – Maintenance orders
Suitable for employees, who have to edit these maintenance orders
Available views:
Open and to be complete (today)
Currently in work
All / Archives

21. Maintenance order
All functions, which were defined in the maintenance plan, are available:
Important information from master data
Information from maintenance plan
Maintenance order specific information
Status (planned, in work, completed)
Up to 4 UDF‘s

22. Maintenance order material
The material list of the stored work order can be edited directly:
Collective issue of material
Single issue
Edit
WEB APP:
The normal app „Issue material“ will be used

23. Maintenance order activities
The routing of the stored work order will be shown directly.
All beas standard functions are available here:
Login and logoff of an activity
Receipt times
Time report
Edit details
WEB APP:
Standard - app for order time login
and logoff

24. Interruption
An interruption has to be active, to ensure that the waiting resource is not used. Edit and monitor the interruption related to the maintenance order.
Direct start and stop of interruptions
Planning of further interuptions

25. Further functions in the maintenance order
Documents:
Storage of documents
Dokument release management
Dokument version management
View stored documents
Further functions
Monitor activities and create new activities
Monitor and create service call

26. Evaluation features
All accrued costs are stored in the stored work order
So all standard evaluation functions can be used for the cost determination and quality determination
Post calculation
After post calculation – evaluation by stored costs
Order times – evaluation by resource, item, personnel and much more, related to work orders of type maintenance
Interruption evaluation
And much more

27. Thank you for your attention!27