1. Event control

2. © beas group 2011 / Page 2 This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way. The official current SAP Business One documentation and training for SAP Business One is available at http://service.sap.com/sbocustomer/documentation and http://service.sap.com/sbocustomer/training.http://service.sap.com/sbocustomer/documentation http://service.sap.com/sbocustomer/training

3. © beas group 2011 / Page 3 Requirements for this Tutorial You will need a good grasp of: The basics of SAP The basics of beas, data structure

4. © beas group 2011 / Page 4 Learning Targets After working through the lesson, you will be able to: Create and manage activities and events Use the be.as news system for monitoring your activities and business processes

5. © beas group 2011 / Page 5 Agenda Event control 1: General 2:Work with event control

6. © beas group 2011 / Page 6 Event control application flow Event in SAP / be.as Decisions Further Information Release Confirmation Event Activity

7. © beas group 2011 / Page 7 Event control General Scheduling ID missing Lead time missing missing data Changes in item master Goods receipt registered data  Simple message in SAP B1  Activity in SAP B1 with decision function.  BEAS-Activity with decision function.  any action (eg. an employee is requested to test a sample) Event types Example Possible activities

8. © beas group 2011 / Page 8 Agenda Event control 1: General 2: Work with event control: Setup and examples 2.1: Event: due to item change 2.2: Event: minimum quantity not reached 2.3: Custom event 2.3: Management of different activities

9. © beas group 2011 / Page 9 Work with event control Setup Example: Event due to an item change Called up through Administration - Events Setup procedure : 1.Create new event 2.Select the desired event eg. itemchange

10. © beas group 2011 / Page 10 Work with event control Setup 3. Message tab Setup delivery eg. standard = Activity in SAP B1 with decision Adjust title and message text. 4. For activity in SAP B1: choose business partner (required for creating an activity) Example: Event due to an item change

11. © beas group 2011 / Page 11 Work with event control Setup 5. To define action use Buttons 1 to 3 In this example: be.as item editing is called

12. © beas group 2011 / Page 12 Work with event control Setup 6. Enter recipients. 3 recipients are possible. Priority: 1. > 2. > 3. be.as checks, which one of the recipients is logged in and sends the message to him.

13. © beas group 2011 / Page 13 Work with event control Setup Result: The following activity is created at an item change

14. © beas group 2011 / Page 14 Agenda Event control 1: General 2: Work with event control: Setup and examples 2.1: Event: due to item change 2.2: Event: minimum quantity not reached 2.3: Custom event 2.3: Management of different activities

15. © beas group 2011 / Page 15 Work with event control application Example: Minimum quantity not reached Setting in work sequence: Closing is blocked, if not the entire planned quantity is confirmed.

16. © beas group 2011 / Page 16 Work with event control application Confirmation with less quantity, click on „complete“  Event is created  An error message is issued  Confirmation is blocked

17. © beas group 2011 / Page 17 Work with event control application An activity is created in the background eg. Message to production manager

18. © beas group 2011 / Page 18 Work with event control Application Production manager gets a message on shortage in quantity: Important information (work sequence, quantity confirmed etc, is initialized All further information can be transferred from the activity Now a desicion is possible: release the blockage and perform the confirmation.

19. © beas group 2011 / Page 19 Agenda Event control 1: General 2: Work with event control: Setup and examples 2.1: Event: due to item change 2.2: Event: minimum quantity not reached 2.3: Custom event 2.3: Management of different activities

20. © beas group 2011 / Page 20 Work with event control Application Custom Event any events (related to the business or to individual screens) can be defined in SAP environment and be.as extensions. To do so: in the corresponding event, insert the command “tools = CreateEvent". Example: Activity, when business partner data was changed Open Busines partners "EXTRA" / "customized extensions„ The appropriate event is "update“ or "windowevent update". As additional event a reference is transferred: C for Customer und = business partner number.

21. © beas group 2011 / Page 21 Work with event control Application Now this event is available. Deposit activity: For this purpose a further event is created Manual entry: in this case = "card code change".

22. © beas group 2011 / Page 22 Work with event control Application Extended Definition Without manual entry: create extended definition as XML-file and store it in the project folder

23. © beas group 2011 / Page 23 Work with event control Application Define news text

24. © beas group 2011 / Page 24 Work with event control Application Define activities Example: open business partner screen. The parameter basestring contains the business partner number which is used here..

25. © beas group 2011 / Page 25 Agenda Event control 1: General 2: Work with event control: Setup and examples 2.1: Event: due to item change 2.2: Event: minimum quantity not reached 2.3: Custom event 2.3: Management of different activities

26. © beas group 2011 / Page 26 Work with event control Application Management of different activities  SAP-Activity enables an unified management, the SAP news system is used.  SAP system is not optimized for many activities, to edit an activity too much clicks are necessary.  Be.as-news-window: Activities are listed and can be edited directly.

27. © beas group 2011 / Page 27 Summary You can now: Create and manage activities and events Use the be.as news system for monitoring your activities and business processes

28. Thank you for your cooperation!