1. (Title of Study Abroad Here)
(Name of Leader Here)
Education Abroad
Pre-Departure Orientation
The Education Abroad Office put together this PowerPoint template to help the faculty as they develop a pre-departure session for the student participants going on their program. Please utilize this as a guide. Each slide has hints and suggestions in the NOTES section of the PowerPoint (make sure you are viewing it in “Normal View”). These are meant as prompts and reminders as you add in your trip specific information. Some of the slides you will not use, others you will have to copy multiple times in order to accommodate your information. We do ask that the slides containing Education Abroad Information (fill in already) be left in the PowerPoint.
If at anytime you have questions, please do not hesitate to call our office and ask for assistance. Or you can Kelly Moore at
Thank you.

2. Program Leader Introductions
▶ (Program Leader Name Here) (Insert Program Leader Bio: use 3 to 4 sentences at most)
Just a slide to introduce yourself and perhaps why you are excited about this experience.

3. Additional Program Leader Introductions
▶  (Additional Leaders Here)
(Insert Bio: use 3 to 4 sentences at most)
(Insert Bio: 3 to 4 sentences at most)
If others are assisting you on the adventure, please introduce them here. If there are no others, you could delete this slide.

4. Academic Requirements Abroad▶
What are your academic requirements during the program?
Do you have assignments they will need to turn in through out the program?
Do they have textbooks to bring?
Do they need to access anything online and how will they do that?

5. Itinerary and Schedule▶
This slide (or slides) will outline your schedule.
You could also use this series of slides to talk about any excursions you will be taking or discuss any free time the students will have.
When it comes to free time, please emphasize that students should try to stay local if the time they have is short. You could take a moment and highlight any locations in the area that would be interesting for the students to visit or your favorite areas to visit and why.

6. Location Information: (Topic title here, i.e. History)▶
This would be the slide (or slides) where you would explain your location. While the historical, culture and academic information is quite important for the study abroad experience, it is also important for the students to understand how to be safe in the culture in which they immerse themselves. Take time to go back to your safety information questionnaire in your TDS application and look through the first two safety questions. There you were asked to go to these websites and and learn about the possible risks your destination can contain.
This site (sign in required) is a great resource for information about international locations.
To assist the students, a suggestion would be to break this section into several slides that touch on the following:
Location Culture- List all the Do’s and Don’ts that students should be aware of when immersing themselves in the culture (hand gestures, eating etiquette, salutations and the like)
Location Geography- Is the area rugged? Wet? Cold? Hot? What can students expect from the environment
Location History- What about the regions history will inform the students about what they will be learning or experiencing?
Location Safety- Using your safety questionnaire, what will the students need to know to be safe as it pertains to this particular culture.
Location Map-the area you’re will most likely to be and the main locations students will need to be familiar with.
Location Language- What proficiency level will the students need to feel comfortable in the location they will be in?

7. Transportation Information▶
Students who have never gone abroad have a tendency to assume that getting around in an international location will be the same as when they are on campus. They do not realize they might have to walk a few miles to get from their lodgings to the learning site. Or that they might be walking several miles a day during the program. Some might have never traveled on a bus, train or subway. Utilize this slide (or slides) to discuss how the students will be getting around during the time of the program.
Is there a time table to get from the airport to the housing location?
Is there airport pick up for students?
How will students be expected to get around in the location where they will be?
How far will the have to walk?
Will they be on buses? Will these bus rides be long or short? Will they be going up mountains?
What are the street conditions? Cobblestones? Muddy? Slick?
Will they be using taxis? Trains? Subways?

8. Housing Information ▶
Where will the students stay? Hotel? Hostel? Host Families?
Are their any cultural expectations about the lodgings that the students should understand?
Will they have roommates and how are they assigned?
How far is the lodgings from the learning site?
If this is a longer study abroad- how will students do laundry if needed?
If Host Families are being used, talk about house etiquette and what would be expected during their stay.

9. Communication while Abroad▶
How will the group communication with each other and with those back home?
What is the wi-fi access like?
What applications should students have on their phones? imessage, What’s App, twitter, Facebook…..
How do the students Internationalized their phones? Unlocking phones, SIM cards, international plans through their providers.
How will the students contact the leaders in case of emergency?
What are the important numbers students should have so they can safely contact anyone when they are in need?

10. Eating while Abroad ▶
Eating can be fantastic while abroad, however for some it can be a challenge. Let this slide help students understand how dining in the culture will look like.
If the student is vegan, vegetarian, gluten free, dairy intolerant, or has allergies-how will they eat?
What can students expect for breakfast, lunch, dinner?
What meals are the students responsible to pay for?
Where will they be dining?
When will they be dining? This is important if they are staying with host families that might dine at different times.

11. Budget and Money ▶
This slide is not only to help the students understand how much money to take, but how they will get money once they are there.
Do they need an international credit card or debit card? Are there ATM’s that are easily accessible?
Should they bring cash? How much and how do they keep it safe?
How much money will students need to make it through the entire trip?
Food? Entertainment? Gifts? Necessities (if they run out)?
Do they have to pay for transportation?
Do they pay for meals?

12. What to Pack ▶
Students will most likely look at this trip as a vacation and pack accordingly. A lot of items (especially toiletries) can be purchased when you arrive, so that might be one less thing to pack or worry about on the domestic side.
How many suitcases should the students take? Letting them know they are responsible to lug whatever they bring.
Dress for the weather. Even though it is summer in Florida, it is winter in the southern hemisphere if that is where they are going.
Do they need to bring a small bag or backpack for a day excursion?
Shoes?
Jackets (rain or cold)?
Electronics? Plug converter?

13. Safety and Risk Information
**USF 24/7 International Assistance Line **
Threat to Life Abroad
Know the “911” Equivalent in your Destination:  If you or someone you know is experiencing a life threatening emergency abroad, call the “911 equivalent” phone number for the country they are in.  Most countries do not use 911!   
USF World 24/7 International Assistance While abroad, if you need to speak to a representative from USF for any reason, call the USF 24/7 International Assistance Line   You may call direct or collect.  USF World also maintains a special address to report incidents abroad
24/7 International Assistance Line……………………………………………………
Please leave this slide in your presentation.

14. What the Education Abroad Office needs….
▶ Finish your TDS Study Abroad Application
All Questionnaires
Passport Information
Visa Information, if required
All Contact Information is Correct
Complete your Pre-Departure Canvas Orientation
Any financial issues are cleared before you go
Please leave this slide in your presentation.

15. Education Abroad Office Contacts
▶Program payments on OASIS:
▶ Financial Aid: Call or Visit SVC 1102
▶ General Questions can be answered by:
Calling our Patel Office:
Calling our Gateway Office:
ing:
Stopping by our Gateway Office at MSC Room 3301
Please leave this slide in your presentation.

16. Program Leader Contacts
Program Leader Name
Program Leader Phone
Program Leader
Program Leader Office Location
Additional Leaders Information