1. Windows xp
PART 2
DR.WAFAA SHRIEF

2. Windows accessories are built-in programs to accomplish basic tasks
Windows XP
A program is software used to accomplish specific tasks, such as word processing and file management
Windows accessories are built-in programs to accomplish basic tasks

3. Starting a Program The most common method for starting a
Windows XP
Starting a Program
The most common
method for starting a
program is to use
the Start menu
Click the Start
button on the taskbar
Point to All
Programs on
the Start menu Click the
program or submenu to access a program
Start menu

4. Creating Documents in Other Languages
Windows XP
Creating Documents in Other Languages
To install multiple languages on your computer
Open the Control Panel in Classic View
Double-click the Regional and Language Options icon, click the Languages tab, then click Details
In the Text Services and Input Languages
dialog box, click Add
In the Add Input Language dialog box, click the Input language list arrow, click the language to install, then click OK

5. To compose a document that uses more than one language
Windows XP
To compose a document that uses more than one language
Click the language icon on the Language Bar on the task bar
Click the language you want to use, then type your message
Any recipient of multi-language documents must have the same languages installed on their computer to read and edit the documents

6. Windows XP
Opening and Saving a WordPad Document To store a document permanently, you must save it as a file, which is a collection of information with a unique name and location

7. Opening and Saving a WordPad Document (cont.)
Windows XP
Opening and Saving a WordPad Document (cont.)
To open a document:
Click the Open button on the Toolbar
In the Open dialog box, click the Look in list arrow, then click the drive and folder
where your file is located In the file list, click the file, then click Open

8. To save a file for the first time:
Windows XP
To save a file for the first time:
Click File on the menu bar, then click Save As
In the Save As dialog box, type a new filename, then click Save
To save a file with the same name:
Click File on the menu bar, then click Save OR
Click the Save button on the toolbar
Press [Ctr][S]

9. Windows XP
File Extensions
File extensions are the three letters that may appear after a file name in a dialog box or file management program window, such as .txt or .doc
To display or change file extension settings:
Click the Start button on the taskbar, then click My Documents
In the My Documents window, click Tools on
the menu bar, then click Folder Options
Make the appropriate changes in the Folder Options dialog box, then click OK

10. Editing Text in WordPad
Windows XP
Editing Text in WordPad
An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it
Text can be edited using the mouse, toolbar buttons or the keyboard
The Clipboard is a temporary storage for text or objects that you have cut or
copied
Dragging and dropping moves an object
or text using the mouse without
saving it to the clipboard
Navigating a document means to look for and position the insertion point in the appropriate location in a document

11. Editing Text in WordPad (cont.) Methods for selecting text include:
Windows XP
Editing Text in WordPad (cont.) Methods for selecting text include:

12. Setting Paragraph Tabs
Windows XP
Setting Paragraph Tabs
Tabs set how text or numerical data aligns in relation to the edges of a document
A tab stop is a predefined stopping point along the document’s typing line
Default tab stops are every half-inch, but you can set tab stops manually wherever
To display tab stops on the ruler, click any word in
the paragraph
To set a tab stop, click the ruler where you want
to set it, or use the Tabs command on the Format menu to open the Paragraph dialog box
To delete a tab stop, drag it off the ruler

13. Formatting Text in WordPad
Windows XP
Formatting Text in WordPad
The format of text is the appearance, which can be used to emphasize text or make it more attractive
Formatting text includes adding bold, italics, underline, or color
A font is a set of characters with the
same typeface or design
Font size is measured in points, which is 1/72 of an inch

14. Windows XP
Formatting Text in WordPad (cont.) You can make most formatting changes in WordPad using the Format Bar

15. Setting Paragraph Indents
Windows XP
Setting Paragraph Indents
Indenting a paragraph means to move it away from the left or right margin
To change paragraph indentation settings, move the appropriate indentation marker(s) on the ruler:
The left side of the ruler has three markers:
First-line indent marker: the top triangle, which controls where the first line of the paragraph begins
Hanging indent marker: the bottom triangle, which controls where the remaining lines of the paragraph begin
Left indent marker: the small square under the bottom triangle, which allows you to indent the entire paragraph
The right side of the ruler has one marker:
Right indent marker: controls where the right edge of the paragraph ends

16. Creating a Graphic in Paint
Windows XP
Creating a Graphic in Paint
Paint is a Windows accessory you use to work with and create graphics or pictures, specifically bitmap (.bmp) files
A bitmap file is a map of a pictures created from small dots or bits, black, white or colored
Toolbox
Bitmap file in Paint window
Color boxes

17. Creating a Graphic in Paint (cont.)
Windows XP
Creating a Graphic in Paint (cont.)
Paint has buttons, known as tools, for drawing and manipulating pictures, located in the Toolbox
To create a graphic, click the appropriate button in the Toolbox, position the pointer in the Paint window, then drag to the appropriate size

18. Windows XP
Printing a Document
Printing a document creates a printout or hard copy paper document
Most Windows programs have a print option that you can access through the Print dialog box and a Print button on the toolbar
Print Preview allows you to look at the
layout and formatting of a
document before you print it

19. Windows XP
To preview a document :
Click the Print Preview button on the Toolbar to view a preview image of the printed document
Click Close on the Print Preview toolbar

20. To print a document : Click the Print button on the Toolbar
Windows XP
To print a document :
Click the Print button on the Toolbar
OR - Click File on the menu bar, then click Print
In the Print dialog box, click OK

21. Windows XP
Installing a Printer
The Add Printer Wizard makes installing a printer quick and easy by asking a series of questions to help you:
Set up a local or network printer
Install printer software
Establish a connection
Assign a name to the printer
Print a test page to make sure the printer works
To start the wizard:
From a Print dialog box, double-click the Add Printer icon in the Select Printer box
From the Start menu, click Printers and Faxes, then click Add a printer in the left pane

22. Playing a Video or Sound Clip
Windows XP
Playing a Video or Sound Clip
Windows Media Player is a Windows accessory with which you can play video, sound, and mixed-media files
Streaming media is continuously playing video, live broadcasts, sound, or music
You can copy music tracks or an entire CD to your computer and create your own jukebox or playlist
Skin is the Windows Media Player’s appearance, which you can change

23. Playing a Video or Sound Clip (cont.)
Windows XP
Playing a Video or Sound Clip (cont.)
Taskbar
To play a clip:
Click the Start button on the taskbar, point to All Programs, point to Accessories, point to Entertainment, then click Windows Media Player
Click File on the menu bar, click Open, navigate to and click the file to play, then click Open
Click the Play button
Playlist
Video file
Play button

24. Playing Media from the Internet
Windows XP
Playing Media from the Internet
Videos, live broadcasts, and music tracks are types of media available from the Internet
When you stream the media, the video or music starts playing while the file is transmitted over the
Internet but is not stored on your
computer
When you download a file, it is
transferred to your computer
before it is played

25. To stream media from the Internet:
Windows XP
To stream media from the Internet:
Locate the Web site that contains the media
Click the link to the media
Wait for Windows Media Player to start playing
To download a file to your computer from the Internet:
Click the download link
In the File Download dialog box, click the Save this file to disk option, then click OK
In the Save As dialog box, specify the location, then click Save

26. Creating a Movie Windows Movie Maker is an accessory that allows you
to create movies from a variety of sources
A collection is an organization of clips to be used in projects
Video clip icon
Audio clip icon
Coffee Cup collection
Preview of selected media clip
Contents of the Coffee Cup collection
Frame 1
Timeline button
Storyboard

27. Creating a Movie (cont.)
Windows XP
Creating a Movie (cont.)
To create a movie:
Click the Start button on the taskbar, point to All Programs, point to Accessories, then click Windows Movie Maker
Click File on the menu bar, then click Import
In the Select the File to Import dialog box, locate and click the file, then click Open
Drag the clip to the storyboard or audio track
Repeat as necessary, using the Timeline or Storyboard view as appropriate
Click the Save Project button on the toolbar, then in the Save Project dialog box, name the file, then click Save

28. Using Copyrighted Materials
Windows XP
Using Copyrighted Materials
When creating movies, documents, or other work, consider the source of videos, images, and text
Media from other sources, including magazines, books, and the Internet are the intellectual property of others
Permission must be asked for and
received in order to be used and a
fee may be required

29. File management is organizing and keeping track of files and folders
Windows XP
File management is organizing and keeping track of files and folders
A folder is a container for storing programs and files
Windows has two file management programs, both of which have two panes in order to display folders and
task options:
My Computer
Windows Explorer

30. Understanding File Management
Windows XP
Understanding File Management
File management can help you do the following:
Organize files and folders in a file hierarchy
Save files in a folder with an appropriate name for easy identification
Create a new folder so you can reorganize information
Delete files and folders you no longer
need
Find a file easily
Create shortcuts to files and folders

31. Understanding File Management (cont.) Sample file hierarchy
Windows XP
Understanding File Management (cont.) Sample file hierarchy

32. Opening and Viewing My Computer
Windows XP
Opening and Viewing My Computer
(cont.)
To open My Computer and view files and folders:
Click the Start button on the taskbar, then click My Computer
Click an option in the left pane to perform tasks related to the folder’s contents
Double-click a drive or folder in the right pane to display its contents in the right pane

33. Drives and folders are represented by icons in file management programs:

34. Opening a Document with a Different Program
Windows XP
Opening a Document with a Different Program
Most documents are associated with a specific program and will open automatically in that program
To open a document in a different program:
Right-click the icon of the file on the
desktop
Point to Open With on the shortcut menu
Click the application you want to use to open the document, or click Choose Program to access more program options

35. Viewing Files and Folders
Windows XP
Viewing Files and Folders
Each time you open a folder in My Computer, Windows keeps track of where you’ve been
You can change the view to display folders as icons, in list format, and with different levels of details
Standard Buttons toolbar buttons are used to navigate and change folder and file display options:

36. Viewing the Folders List
Windows XP
Viewing the Folders List
The Folders list, also called the Folders Explorer bar, displays the file hierarchy of the drive and folders on your computer in the left pane of the My Computer or Windows Explorer window
At the top of the hierarchy is the
desktop, followed by:
My Documents
My Computer
My Network Places
Other drives and folders

37. Selected folder’s contents appear in the right pane
Windows XP
Click the Folders button on the Standard Buttons toolbar to display folders in the left pane
Click the Expand and Collapse indicators to display or hide folder hierarchy in the left pane
Click a folder in the left pane to display its contents in the right pane
Folders list
Selected folder’s contents appear in the right pane

38. Viewing Files Using the History List
Windows XP
Viewing Files Using the History List
Windows keeps a list of your most recently used files, folders, and network computers in the History folder
Use the History Explorer bar to find a recently used file by date, site, most visited, and order visited today
To display the History Explorer bar,
click View on the menu bar, point
to Explorer bar, then click History

39. Creating and Renaming Files and Folders
Windows XP
Creating and Renaming Files and
Folders
Creating a new folder can help you organize and keep track of files and folders
To create a new folder, select the location where you want the new
folder, create the new folder, then
name it
Name the folder meaningfully, so
you can know its contents by
reading the name

40. Creating and Renaming Files and Folders (cont.)
Windows XP
Creating and Renaming Files and Folders (cont.)
create a new folder:
Use the Folders Explorer bar to navigate to the folder where the new folder will be stored
Click File on the menu bar, point to New, then click Folder
Type the folder name, then press [Enter]
New folder appears in both panes

41. Creating and Renaming Files and Folders (cont.)
Windows XP
Creating and Renaming Files and Folders (cont.)
To rename a folder:
Right-click the folder icon in the right pane
Click Rename on the shortcut menu
Type the new folder name, then press [Enter]
Click command to rename the file

42. Searching for Files and Folders
Windows XP
Searching for Files and Folders
The Search Companion:
Can help you find files and folders
Opens in the Search Explorer bar
Gives you the option to find files or folders by name, location, size, type, and date created or last modified
Is also accessible from the Start menu

43. To open the Search Explorer bar:
Windows XP
Searching for Files and Folders (cont.)
To open the Search Explorer bar:
Click the Search button on the Standard Buttons toolbar
Choose a search option method in the Search Explorer bar
Type the search criteria in the text box
Click the Look in list arrow to choose a new location if necessary
Click Search
The Search program finds the files and
folders that match the criteria

44. Searching for Files and Folders (cont.)
Windows XP
Searching for Files and Folders (cont.)
Search Explorer bar with All files and folders option:
Search button
Enter file name or partial name here
Enter text contained in file here
Click button to start Search

45. Searching for Files and Folders (cont.) Search results
Windows XP
Searching for Files and Folders (cont.) Search results
Files and folders that match your search
Additional search options

46. Copying and Moving Files and Folders
Windows XP
Copying and Moving Files and Folders
Copying a folder leaves it in the original location and creates a duplicate in a new location
Moving a folder relocates it
To move or copy a folder correctly:
Right-click the folder
Drag it to the location to where you want
it moved or copied
Choose the appropriate command from the shortcut menu

47. Windows XP
Copying and Moving Files and Folders (cont.) Moving a file from one folder to another by dragging it:

48. Copying and Moving Files and Folders (cont.)
Windows XP
Copying and Moving Files and Folders (cont.)
Copying a file from one location to another by right-clicking, then dragging:
Shortcut menu; click Copy Here to copy the file to its new location
Copied file will appear here

49. Sending Files and Folders
Windows XP
Sending Files and Folders
The Send To command on the shortcut menu that appears when you right-click an item on the desktop or a file management window lets you send a file or folder to a new location:
To a floppy disk to make a quick back-up copy
To a mail recipient as an electronic attachment
To the desktop to create a shortcut
To move from one folder to another

50. Deleting and Restoring Files and Folders
Windows XP
Deleting and Restoring Files and Folders
You can delete items you no longer need, or remove them from the disk
If you delete a file or folder from the desktop or from the hard disk, it goes to the Recycle Bin
The Recycle Bin stores all items you delete from
your hard disk
You can restore it if necessary
If you delete a file from a floppy disk it cannot be restored

51. Windows XP
Deleting and Restoring Files and Folders (cont.) You can delete a file in several ways:

52. Deleting and Restoring Files and Folders (cont.)
Windows XP
Deleting and Restoring Files and Folders (cont.)
To restore a file:
If it was the last action you performed in My Computer or Windows Explorer, click Edit on the menu bar, then click Undo
Select the file in the Recycle Bin window,
then click Restore this item in the left
pane under Recycle Bin Tasks

53. Recycle Bin Properties
Windows XP
Recycle Bin Properties
You can adjust Recycle Bin settings by right-clicking the Recycle Bin on the desktop, then clicking Properties on the shortcut menu
Settings options include:
Deleting files from the hard drive immediately instead of placing them in the
Recycle Bin
Increasing or decreasing the amount of space allotted to the Recycle Bin by moving the Maximum Size slider

54. Creating a Shortcut to a File or Folder
Windows XP
Creating a Shortcut to a File or
Folder
A shortcut is a link that you can place in any location to gain access to a file, folder, or program just by double-clicking it
Right-click the file, then click Create Shortcut on the shortcut menu
An icon with a small arrow for a shortcut now
appears
Move the shortcut to the desktop, to a file or folder, to the Start menu, or the taskbar by simply dragging it or by right-clicking it, dragging it, then clicking Move Here on the shortcut menu

55. Customizing file and folder management can save you time and effort
Windows XP
Customizing file and folder management can save you time and effort
Customizing options include:
Create links to files and folders
Change folder view options
Store a file in a custom personal folder
Display disk and folder size information
Compress files and folders to save disk space
Use a compact disk to backup and store files

56. Adding a Folder to the Favorites List
Windows XP
Adding a Folder to the Favorites List
The Favorites list in My Computer or Windows Explorer allows you to return to the folder by selecting a link
Favorites can:
Be deleted
Save time spent navigating
Include locations on the Internet

57. Adding a Folder to the Favorites List (cont.)
Windows XP
Adding a Folder to the Favorites List (cont.)
To add a Folder to the Favorites list:
Open My Computer or Windows Explorer
Navigate to the folder you want to add a link to, and display its contents in the right pane
Click Favorites on the menu bar, then click Add to Favorites
Rename the link if necessary in the Add Favorite
dialog box, then click OK

58. Adding a Folder to the Favorites List (cont.)
Windows XP
Adding a Folder to the Favorites List (cont.)
Favorites can be organized by clicking Favorites on the menu bar, then clicking Organize Favorites
Options include creating a Favorites subfolder,
moving a link to a folder, renaming a link,
or deleting it

59. Changing Folder Options
Windows XP
Changing Folder Options
Windows displays folder contents in a standard way, known as the default
Default settings are as follows, although yours may differ depending on your computer setup:
Tiles view displays files as icons
Common task links appear in the left pane
Folders open in the same window
Items open when you double-click them
Folder views options include:
Thumbnails, Icons, List, or Details

60. Changing Folder Options (cont.)
Windows XP
Changing Folder Options (cont.)
To change the view:
Click the Views button on the Standard Buttons toolbar, then click the appropriate option
To open the Folder Options dialog box:
Click Tools on the menu bar, then click Folder Options

61. Changing File Details to List
Windows XP
Changing File Details to List
You can add or remove folder details information, such as:
Name
Size
Type
Date Modified

62. Changing File Details to List (cont.)
Windows XP
Changing File Details to List (cont.)
To change the file details shown:
Display the folder’s contents in the right pane
Click View on the menu bar, then click Choose Details
Click the appropriate details check boxes in the Choose Details dialog box
Click OK OR
In Windows Explorer, right-click any column indicator button, then click a detail option on the shortcut menu to deselect it

63. Moving Columns in Details View
Windows XP
Moving Columns in Details View
To change the order of column details to make it easier to find the information you need:
Open the Choose Details dialog box by clicking View on the menu bar, then clicking Choose Details OR
Position the mouse pointer over a column indicator button, then drag it between the two columns where you want it to appear

64. Changing File and Folder List Views
Windows XP
Changing File and Folder List Views
To change the order in which the file and folder information is sorted in the columns
Click a column indicator button to sort by the type of information in that column OR
Click View on the menu bar, point to
Arrange Icons, then click a details category to sort by

65. Displaying Disk and Folder Information
Windows XP
Displaying Disk and Folder Information
The size of the disk and how much space remains is important, because disks store a limited amount of data
You can also change the disk
label, which is the name
assigned to a hard or floppy disk

66. Displaying Disk and Folder Information (cont.)
Windows XP
Displaying Disk and Folder Information (cont.)
To name a disk:
Type a disk name here
In My Computer, right-click the icon of the disk whose name you want to change
Click Properties on the shortcut menu, then click the General Tab in the Properties dialog box if necessary
Click in the text box, type the name, then click OK

67. Displaying Disk and Folder Information (cont.)
Windows XP
Displaying Disk and Folder Information (cont.)
To display disk or folder information:
In My Computer,
right-click the icon
of the disk or folder
whose properties
you want to display
Click Properties
on the shortcut
menu, then click
the General Tab
in the Properties
dialog box if
necessary
View the disk
properties,
then click OK

68. Understanding File Sizes
Windows XP
Understanding File Sizes
When you create a file, it takes up space on the disk
Files with text are typically smaller than graphics files
File size is measured in bytes
A byte is a unit of storage the size of a single character or pixel
A kilobyte (KB) is 1024 bytes
A megabyte (MB) is 1, bytes, or 1,024 KB
A gigabyte (GB) is 1,024 megabytes

69. Compressing Files and Folders
Windows XP
Compressing Files and Folders
You can compress files in special folders using compression software to decrease the file size
Compression:
Frees up disk space
Reduces file transfer time over the Internet or between computers
Denotes folders by a zippered folder icon
Uses a copy in the compression but the original remains intact
You can uncompress, or extract, a file
and open it as you normally would

70. Compressing Files and Folders (cont.)
Windows XP
Compressing Files and Folders (cont.)
To compress a file or folder:
In My Computer or Windows Explorer, navigate to the location where you want the compressed file to be stored
Right-click an empty area of the window, point to New on the shortcut menu, then click Compressed (zipped) folder
Type the file name, then press [Enter]
Drag the files or folders you want to compress to the compressed folder

71. Compressing Files and Folders (cont.)
Windows XP
Compressing Files and Folders (cont.)
To extract compressed files or folders:
In My Computer with the task pane displayed in the left pane, double-click the compressed folder in the right pane
In the left pane under Folder Tasks, click Extract all files
Navigate through the Extraction Wizard, selecting a location for the extracted files, then click Finish

72. Using Personal Folders
Windows XP
Using Personal Folders
Windows provides a set of personal folders
Depending on your setup, your list may vary, but a standard set of personal folders includes the following:
My Documents
My Pictures
My Music
My Videos
My Documents window

73. Using Personal Folders (cont.)
Windows XP
Using Personal Folders (cont.)
Your personal folders are private unless you decide to share them with others who use your computer
Personal folders on a shared computer are identified by the user name
Each user on a shared computer has his or her own set of personal folders

74. Using the Shared Documents folder
Windows XP
Using the Shared Documents folder
Shared folders provide a place to make files, pictures, etc., available to others who use your computer
Your personal folders (i.e. My Documents) each have a shared counterpart (i.e. Shared Documents)
To share files and folders:
Open My Documents, then click the file or folder
you want to share
Drag the file or folder to the Shared Documents (for example) folder under Other Places in the left pane

75. Customizing a Personal Folder
Windows XP
Customizing a Personal Folder
In My Documents, you can create and customize your folders and view options based on their contents
The left pane of each personal folder provides links to file management activities specifically related to the folder’s contents
You can apply a folder template,
which is a collection of folder task
links
and viewing options

76. Customizing a Personal Folder (cont.)
Windows XP
Customizing a Personal Folder (cont.)
To customize a folder for pictures in My Documents:
Display the folder’s
contents in the right
pane
Right-click a blank
area of the folder window,
then click Customize This
Folder on the
shortcut menu
Click the Use this folder
type as a template list
arrow, then click the
appropriate option
Click the Also apply this
template to all subfolders
check box if necessary,
then click OK

77. Windows XP
Customizing a Personal Folder (cont.) Picture tasks in the My Pictures folder

78. Managing Files and Folders on a CD
Windows XP
Managing Files and Folders on a CD
A compact disc (CD) is a small circular disc used to store large amounts of information
CDs have a low cost & convenient size
CD recording hardware is popular
CDs are an effective way to backup or transfer information from your computer without a network
You can write (copy) files and folders to either a:
Compact disc-recordable (CD-R), which you cannot
erase
Compact disc rewritable (CD-RW) that you can reuse
Standard CDs hold up to 700 MB of data

79. Managing Files and Folders on a CD (cont.)
Windows XP
Managing Files and Folders on a CD (cont.)
To create a CD, you must have a CD recorder, blank CDs, and enough temporary storage space on your hard drive:
Insert a blank CD-R or CD-RW into your CD recorder
Open My Computer, then double-click the folder whose contents you want to copy
In the left pane under File and Folder tasks, click
Copy this folder
In the Folder list, click the CD recording device, then click Copy

80. Managing Files and Folders on a CD (cont.)
Windows XP
Managing Files and Folders on a CD (cont.)
Steps to create a CD (cont.)
In the left pane under Other Places, click My Computer, then double-click the CD recording drive
In the left pane under CD Writing Tasks, click Write these files to CD
Follow the steps in the CD Writing Wizard

81. Windows XP
Creating Music CDs
You can use Windows Media Player to create CDs from music tracks you have stored in the Media Library
A standard CD (700 MB) holds 76 minutes of music
You can copy: Windows Media (.wma), mp3, and .wav files
Be sure to be aware of any copyright restrictions

82. THE END