1. Global Standard
Video Conference System
User Guide

2. Table of Contents
Ⅰ. Video Conference System Installation and Configuration
1. Video Conference Video Check
2. Video Conference Audio Check
Ⅱ. Create and Connect to a Meeting through the Messenger
1. 1:1 Video Call
2. Ad-hoc Meeting
3. Reserved Meeting
Ⅲ. Manage My Address Book
1. Creating My Address Book
2. Editing My Address Book …
Ⅳ. How to Use Video Conference Program
1. 1:1 Video Chat Menu ………
2. Video Conference Menu …
3. Invite Participants …
4. Manage the Meeting Layout ………
5. Manage your Audio and Video …………………
6. Moderator Menu
7. Present your Screen or Application
8. Main View Control
9. Exit or Terminate Meeting 2

3. 1. Video Conference Video Check
Follow these steps to check your Video (webcam) settings before the initial setup or participate the meeting.
1) Launch Video Check window 1
From Messenger [Conf Room] tab,
click [AV check] icon 2
AV icon [ ] Click
2) Select capture device and run ‘Preview’
Confirm test image is from
The webcam you have selected 3 4
Click [OK] 2
Click [Preview] 1
Select your webcam device
!!! You MUST select the webcam you wish you use.
Click [Source] button to adjust advanced webcam settings such as brightness, color, etc..

4. 2. Video Conference Audio Check
Follow these steps to check your Audio (headset) settings before the initial setup or participate the meeting.
1) Launch Audio Check window 1
From Messenger [Conf Room] tab,
click [AV check] icon 2
audio icon [ ] Click
2) Select Audio device and start audio test 2
Click [Start audio test] 1
Select your headset 6
Click [OK]
By default, USB headset is selected.
To change Audio device, uncheck ‘Automatically
select the best device’ and select from the drop
down box. 5
Click [Stop audio test]
For notebook users with external devices,
make sure internal microphone or webcam is not
selected. 4
Make sure you can hear an echo of
what you speak into the microphone
through your headset/speaker.
(adjust volume as necessary)

5. Presenting screen or application is not supported in 1:1 video call
1) Launch phone call / 1:1 Video Call
-Making phone call/ 1:1 video phone call from the Messenger window 1
From Messenger, select the user name and
[right-click] 2
From pop-up menu
select [Lync Call] 3
1:1 video phone call
[start a video call] Click
- chat window phone call/ video call 1
Chat window [Lync Call] OR
[start my video ] Click
2) Cancelling 1:1 video call 1
Select [hang up]
- or –
Request cancels automatically if recipient
does not respond within the timeout period

6. 2. Ad-hoc Meeting
Presenting screen or application is supported in ad-hoc meeting. Use this meeting type if you wish to have video conference with more than 3 people.
- Initiating ad-hoc meeting from the Messenger ‘Conf’ tab 1
Select ‘Conf Room’ tab 2
Select [Create Meeting icon] 3
Type in the meeting title 4
Select [Participant] to search for the users 5
Select [Create Meeting]
2) Connecting to ad-hoc meeting
- Connecting from the ‘My Meetings’ 1
Select [Conf Room] tab 2
Select [Join meeting] button
- Connecting using the note bax.’ 1
Click [OK] 2
Click [Join Video Conference]

7. Set up a reserved meeting to schedule a video conference
1) Reserve meeting 1
From Messenger, select [Conf Room] tab 2
Select [Create meeting] button 3
Type in the meeting title 4
Select [Reserve] button 5
Define meeting time
Selecting Zone button and select your time zone to
compare your meeting time with your time zone 6
Select [Invite] to search for the users 7
Type in the search word and Select [Search]
Select the check box next to
the person you wish to invite 8 9
Select > arrow to add to Invited attendees list 10
Select [Invite]
Repeat steps 7-9 to invite multiple attendees 11
Select [Create Meeting] to reserve meeting 12
Select [확인] button to confirm

8. Set up a reserved meeting to schedule a video conference
2) Edit / Cancel Reserved Meeting 1
Select [Conf Room] tab from the Messenger window 2
Select [Remove / Edit meeting]
to edit / cancel reserved meeting
You can edit / cancel reserved meeting
until 1 hour prior to the start time
3) Connect to the Reserved Meeting 1
Select [Confe Room] tab from the Messenger window 2
Select [Join meeting] button to connect
Join now button will be available starting
1 hour prior to the start time

9. You can add users to My Address Book while inviting users
1. Creating My Address Book
You can add users to My Address Book while inviting users 1
Search for the user / department 2
Add to the Invited Attendees list
Everyone in the Invited Attendees gets
registered to the address book 3
Select [Add to my address book] 4
Select existing group, or
Select ‘Add new group name’ and select [Register] button 5
Select [Add] button after new group name has been defined 6
Confirm new group has been added in your Address Book

10. You can add/remove users from My Address Book while inviting users
2. Editing My Address Book
You can add/remove users from My Address Book while inviting users
1) Removing object from your My Address Book 1
From My address book, select
located next to the user you wish to remove.
2) Adding to the existing group 1
Add the user to the Invited Attendees list 2
Select [Add to my address book] 3
Select existing group and click [Register]
3) Changing group name 1
Select the group name and [Right-click] 2
Edit the group name and select
[Edit Group Name] button

11. Following menus are available in your Video Conference window
2. Video Conference Menu
Following menus are available in your Video Conference window
Participant list
Microphone On/Off
webcam On/Off
Right-click and disconnect participant
Microphone/Speaker
Mute
Adjust volume
Adjust view
Presentation
Moderate menu
Mute
Lock meeting
Terminate meeting
Exit meeting
Tools
webcam On/Off
PIP location & On/Off
Adjust layout
Show name On/Off
Tools
Adjust presentation or video layout
Full screen
Pin/unpin layout
Video
Conference System User Guide Download
Search participant or department
Chat
Adjust font/size
Save chat log
Terminate meeting
Connection status
Connection speed
Resolution 11

12. Use ‘Participant’ and ‘Messenger’ to search/invite participants
Select [Participant] to launch search window
- User or department search 1
Type in the search word and select [Search]
Select check box next to the
person wish to invite 2 3
Select > arrow to add to Invited Attendees list 4
Select [Invite]
Repeat steps ①~③ to invite multiple users
- Invite codec 1
Type in the codec IP address and select [Invite] 2
Select [Invite]
Repeat step ① to invite multiple codecs
2) Help
[Help] Click to Help
Video Conference System User Guide Download 12

13. 4. Manage the Meeting Layout
Change the way you watch a meeting using the View button at the top of the meeting room
1) Manage the Layout 1
Select 2
Select [My Layout] 3
Select the layout you want
2) Manage Participant Video Layout 1
Select and drag participant to the location and release to drop 1
After making video layout change

14. Change your audio and video settings
5. Manage your Audio and Video
Change your audio and video settings
1) Microphone, speaker and webcam settings 1
Select icons to turn devices on/off. Move the adjust bar to control volume (your settings) On
Off
Microphone Volume On
Off
Speaker Volume 2
Select icons to turn on/off your or remote users microphone and webcam On
Off

15. Change your audio and video settings
5. Manage your Audio and Video
Change your audio and video settings
2) Turn off your webcam 1
Select webcam icon to turn off your webcam. Your video will disappear from the video layout
Your Webcam icon disappears from the remote user’s screen

16. Following additional menus are available to the meeting moderator
6. Moderator Menu
Following additional menus are available to the meeting moderator
1) Invite and lecture mode 1
Following icons are recommended when inviting 2
When turned off
Lecturer can view all remote users’ video; however,
Remote users can only view lecture’s video.
Only the lecturer’s microphone is enabled.
2) Mute menu 1
Disable or enable specific or entire participants
microphone

17. Following additional menus are available to the meeting moderator
6. Moderator menu
Following additional menus are available to the meeting moderator .
4) Disconnect, Lock down and Terminate Meeting 1
Disconnect participant from the meeting 2
Lock meeting to disallow new participants from
joining 3
Terminate meeting (not recommended)
 is recommended instead

18. Annotation Function 7. Present your screen or application
You can share your screen or a specific application with other participants
1) Present or annotate 1
Select [Present] button 2
Select share type
Entire desktop: share entire desktop
Specific application : share specific application.
When non-shared application is activated, it will
not be visible to the remote users 3
Select [OK]
Sharing Region 1
Presentation tool
Annotation Function
Change application
End presentation
Start annotating
End annotating 1
Annotation tool
Undo / Redo
Erase
Annotate
Highlighter
Thickness

19. 7. Present your screen or application
You can share your screen or a specific application with other participants
2) Presentation view - Participants 1
Presentation size reflects the presenter
screen size; therefore, scroll bar may
appear 2
Magnifier will adjust presentation size
to fit your screen size
3) Magnifier - Participant 1
Double-click presentation or select ‘Full screen’ icon
to change to full screen mode 2
Full screen mode tools
Adjust Microphone
Adjust Speaker
PIP layout, On/Off
Video menu
(mange layout, pause, show name, etc.)
Full screen – manage PIP layout
End Full screen

20. 7. Present your screen or application
You can share your screen or a specific application with other participants
4) Presenting PPT document slide show
PPT document slide show takes up the entire screen; therefore, annotation is not available
Change PPT slide show format to ‘Browse by Individual (window) to use annotation 1
From your PPT,
 Select ‘Set Up Slide Show’ 2
Select Browse by individual (window) 3
Make sure slide show does not
Cover entire screen
5) Presenting from the Dual Monitor
Main monitor
Second monitor 1
Automatically switches to the
main monitor upon presenting
Your screen or application 2
Second monitor should be available during
non-presentation view

21. 8. Main View Control
Change the way you watch a meeting using the View button at the top of the meeting room 1
Changes made through ‘View’ option
only affects your screen.

22. Follow these steps to exit or terminate the meeting
9. Exit or terminate meeting
Follow these steps to exit or terminate the meeting
1) Exiting from the meeting (available to all participants) 1
Select this button
2) Terminate Meeting(only available to the Moderator) 1
Select [Terminate] 2
Select [OK]
3) Meeting will auto-terminate 10 minutes after everyone, including moderator, has left