1. Samsara Training
New Customer Onboarding

2. Agenda Installation Tips What do Drivers need to know about HoS
What do Managers need to know about HoS

3. Installations

4. Activating Hardware Guides Under: https://www.samsara.c om/docs
You will get an to this one to the right with all of your hardware
Tip!: Activate all of your hardware first and keep a log of installs for naming later :

5. Installing Hardware
Tip!: Inventory which gateway goes into which vehicle before or at the time of install
Tip!: Support or your Account Rep can help with cable selection
If you see issues with flashing you likely have the wrong cable :

6. Mobile Devices

7. Wi-Fi Hotspot

8. Wi-Fi Hotspot
All vehicle gateways can be configured to provide complimentary Wi-Fi to your Drivers.
This can only be set from the Samsara Driver Dashboard by an Administrator from Settings  General
Select “Enabled” under Wifi Hotspot (for vehicle gateways and then provide an SSID and passphrase
Tip!: Pick and SSID ID and passphrase that will be easy for your drivers to remember
Passphrases must be 8 to 63 characters
Data limit of 500MB per month. (Data is throttled after 500MB)

9. The Google Play Store for Android
Where can I get the App
The Driver App can be found by searching “Samsara Driver” on either the App Store or Google Play Store or
iOS Device: App Store
The Google Play Store for Android

10. HOS Fleet Set Up

11. Setting Fleet ID
Your Fleet ID is set up automatically but can be changed from the dashboard.
Tip!: Pick something short and memorable for your drivers

12. Settings – Configure DOT Information
The Carrier Name, Main Office Address and Carrier US DOT Number you select here are what appear on your Drivers’ logs during an inspection.
If you have more than one DOT # you can further configure by driver under Settings  Drivers
Your fleets governing ruleset is also configurable from this page.

13. Driver Set Up

14. Setting Up Drivers
Drivers are also added to the system from Settings  Drivers
They can be added individually or utilizing the Bulk Operation
Tip!: The easiest way to use Bulk is to export your current list so you can see all of the fields available and then upload the updated list

15. Setting Up Drivers (mandate requirements)
Drivers can be saved as long as they have a Name Username and Password.
However the following fields are required:
Name
License Number
License State
Username (min 4 characters)
Password

16. Setting Up Drivers Special Duty Statuses DOT Overrides
Personal Conveyance
Yard Move
DOT Overrides
Allows for you to give a driver DOT information separate from the upper org

17. Adding Users

18. Adding Users
Add new users by selecting “Add an organization administrator”
Roles
Full Admin: Full access and edits to all pages on the dashboard
Read-only Admin: Full access to view all pages on the dashboard
Maintenance: Access to Fleet Overview and Maintenance tab
Tip!: Tagged Admins do not have access to Settings and Support

19. Managing HoS for Drivers

20. What do Drivers Need to Know?
Log in
Changing Vehicles
Team Driver
Managing Driver Time
Managing Alerts
Editing My Logs
Certifying Logs
Approval of Carrier Edits
Inspection Requirements
Sign Out

21. Logging In

22. Logging In
All Driver accounts must be set up by and Administrator with Access to the Samsara Dashboard
To log in a driver is required to enter a Fleet ID, Username and Password
Your organizations Fleet ID is setup automatically but can be changed to any available ID from the Dashboard under Settings  General.
Driver Usernames and Passwords can be set from Settings  Drivers
Usernames must be at least 4 characters
Tip!: Keep your passwords short and easy for your drivers to remember. Passwords can only be update from the dashboard by an Administrator
Tip!: The first time a Driver App is accessed the user will be required to log in TWICE. The app is acquiring the most recent version of it’s firmware and will require second sign-in after initially “kicking” the user
bauer’s
ABCTrucking
bsmith
Rob-Adams
*********

23. Vehicle Selection
Reminder: When you log into a vehicle for the first time it will make you log in twice!
Every time you log in as a driver you will be told about previous, uncertified logs
Tip!: Review and Certify will let you review all logs at once
Tip!: Drivers can see all the vehicles in your organization, use the “Search for vehicles” to find the vehicle you want

24. Changing Vehicle Selection
As drivers are learning the system they will like pick the wrong vehicle from time to time.
Click “Vehicle” to change to select a vehicle at anytime. No need to “Sign Out” and then back in.

25. Team Driver

26. Team Driver Workflow
Samsara Driver App’s “Team Driver” allows multiple Drivers to manage their Hours of Service from one vehicle.
Process Flow
Driver 1 logs into the Samsara Driver App
Driver 1 selects Team Driver
Driver 2 logs in from the “Add User to Driving Team”
View app on driver’s account
Set as vehicle driver
Signing out of the app will remove both drivers from the app and place them “Off Duty”

27. Open Team Driver Driver 1 logs into the Samsara Driver App
Driver 1 is listed as the USER
Driver 1 selects Team Driver 2 1 3

28. Second Driver Signs In Driver 2 selects “Add User to Driving Team”
…and logs into the same mobile device
Additional drivers can log in after Driver 2. 2 1

29. Changing Driver Assignment
Two drivers are now signed into the same vehicle
Driver 2 selects “Set as vehicle driver” and they become the primary driver for the vehicle
After this selection you can see that Driver 2 is the “Current vehicle driver”.
All engine runtime will be assigned to the “Current vehicle driver’s” logs 1 2

30. Viewing Driver 2’s Account
Driver 2 selects “View App on driver’s account” and both drivers can now manage their account from the Samsara Driver App
The USER is now shown to be Driver 2
Setting the current driver and changing which account is being viewed can be changed at any time throughout their trip 1 2

31. Signing Out
When Driver 1 or Driver 2 signs out the entire team is signed out
Sign out puts both drivers “Off Duty”

32. Managing HoS for Drivers

33. Managing Hours of Service
Click HoS to manage your logs
Change Duty Status manually
Understanding Hours Remaining
Break = Counts down the time until a break must be taken
Shift = Counts down total available shift time
Cycle = Counts down total available cycle time.
Everything a driver needs for an inspection is behind the “DOT Inspection” button
View past logs
Red Pencil = Uncertified
Green Check = Certified 2 1 3 4 5

34. Automatic Driving Status
The mandate requires that when a vehicle goes above 5 mph the driver be automatically put into driving
Tip! This means it is especially important that drivers are assigned to the correct vehicle and sign out before another driver moves that vehicle
When the vehicle stops drivers will be asked if if they are “Still DRIVING”. If they ignore this they are automatically put “ON DUTY”

35. Alerts
When any one of the hours remaining circles gets within 30 minutes of zero it will turn yellow and alert the Driver
When zero is reached the ring will turn red
Alert Examples:

36. Driver Edit of Logs Drivers can edit any uncertified logs.
Drive time can be changed to Yard Move or Personal Conveyance for a driver (if enabled) but never erased
Drivers can edit all other duty statuses
ON DUTY (0:00)
Tap the Log icon
Tap the log graph to edit it
Tip! All Driver edits require a remark before saving!

37. Certifying Driver Logs
Drivers should certify all past 24-hour periods
Certifying logs puts a signature below the log in the Log and DOT Inspection page
Tap the Log icon
Certify and Submit
Agree - Submit

38. Approval of Carrier Edits
All Carrier edits must be approved by the driver
Drivers will be prompted to approve carrier edits
Tip!: Managers and Supervisors should agree on an edit before it is posted for a Driver to Review. Managers are not alerted when a Driver Approves or Rejects a proposed edit.

39. Inspection Requirments
Samsara Docs
Manual
Inspection Card
Drivers share their logs from the DOT Inspection Button
Tip!: There are two options for sending your date file. or Wireless Web Services

40. Sign Out
You will be asked to review uncertified logs and carrier edits upon Sign Out
Sign out when you end your shift !
Remember to sign out. Otherwise future miles may be incorrectly assigned to you.

41. Managing HoS for Managers

42. What do HoS Managers Need to Know?
Tip!: Locking Tablet
Reach out to Support for Locking tablets to one vehicle
All Management work happens from the Samsara Dashboard
Driver HoS: Manage hours and make edits
Unassigned HoS: Reassign, unassigned driver time.
Search and reporting on violations
Editing Mistakes
Wrong Vehicle
Approval of Carrier Edits

43. Driver HoS (Summary)
All the same cycle times presented to the Driver are presented to the manager
Tip!: All the standard duty statuses are present including “Disconnected” which tells you that the app is either closed or the mobile device is out of service.

44. Driver HoS (Expanded View)
Reading the chart…
Tip!: All the standard duty statuses are present including “Disconnected” which tells you that the app is either closed or the mobile device is out of service.

45. Driver HoS (Expanded View)
Tip!: Managers can only edit certified logs
Tip!: Only managers can edit vehicle selection
Managers are able to edit Duty Status and Vehicle selection from this page
As we saw in the Driver section of the presentation, all edits must be approved by the driver

46. HoS Violations
Search and report on violations for all drivers from HOS Violations
Tip!: This report can be scheduled daily and/or weekly

47. Unassigned Hours
Unassigned hours are created when a vehicle is moved without a driver assigned.
Unassigned hours must be assigned so that no more than 60 minutes exist on a vehicle over a 24 hour period.

48. Closing
Knowledge base: us/categories/ ELD-Essentials
Samsara Docs:
Support