1. Build It and They Will Come: SharePoint 2013 User Adoption
Stacy L. Deere-Strole

2. Thank You Sponsors!
GOLD
SILVER
BRONZE / PRIZES

3. Join us for SharePint after the event @ 5:30pm
6982 Financial Dr. and don’t forget to submit feedback after each session for your chance to win great prizes at the end of the day!
Thank you!
Toronto Enterprise Collaboration User Group Change Management, Governance, SharePoint, Office 365, Yammer, PowerBI, etc
Toronto SharePoint Users Group

5. WIN ME!

6. Don’t Reinvent The Wheel

7. Fun Facts Nationals Park – 611M Great American Ballpark – 290M
Citi Field – 900M
Oakland Coliseum – 25.5M
Marlins Park – 550M
Angel Stadium – 24M
Chase Field – 354M
Dodger Stadium – 23M
Safeco Field – 518M
Fenway Park – 650K
PNC Park – 216M
Wrigley Field – 250K
Turner Field – 209M
Yankee Stadium – 1.5B

8. Agenda The History Where Did We Start? Project Kick-off? Discovery
Recommend & Build
More Statistics
Following Up
Initiatives

9. Where Did We Start? Initial Meeting Introductions
Review Scope of Project
Learn Company Culture
Learn How They Communicate
Provide Governance Template
Agreement to “Step out of your comfort zone”!

10. Very lower user adoption & understanding of SharePoint
Where Did We Start?
Very lower user adoption & understanding of SharePoint
Central Admin, App & WFE
SQL

11. Where Did We Start?
Riverfront Stadium

12. Project Kick-Off Identify & Approve Timelines
Review Process for Discovery Sessions
Who to Invite
Types of Questions
Ensuring Interaction
The Promises!!
Follow-Ups
Tour the Company
Formal Communication Plan
Executive Sponsor Meeting\Involvement
Getting to know the company & business

13. Project Team Identify Team & Roles Executive Sponsor Project Manager
Get to know and bond with team members. Learn their strengths & weaknesses…
Identify Team & Roles
Executive Sponsor
Project Manager
IT Support
Site Owners
Consulting Team

14. Discovery Getting Honest Responses Provide leading questions…
When they state “I wish it could do x” let them know it can. If time at end of day I’ll show you.
Discuss Full Project Involvement
Executive Sponsor – Step In show support
Communication
SDPS Assessment

15. What Did We Discover

16. Discoveries Nobody Trusts The Data Duplication of All Major Processes
Duplication of Data
No Understanding of Automation\Forms
No Standardizations (Browsers, etc.)
Don’t Trust Reporting
No SLA’s of any kind
Location inability to utilize tools
Really only use the site for forms…
Aware there are better ways…
Graphic Request – Not a true request
Communication seemed to be a bad word
No Formal Training
Contributor Permissions to All Sites
No Governance
Nobody Aware of Permission Issues

17. 78% 2010 Statistics 38,301 Page Views
78% - Portal Site and Graphic Request

18. SharePoint 2010 Portal

19. Site Architecture

20. Site Architecture http://portal.domain.com/sites/budgets

21. Site Architecture http://portal.domain.com

22. 147

23. Still missing full AD Integration
Search Statistics
Still missing full AD Integration
All Sources
Local People
Local Sites

24. Quotes Keeping Us Moving Forward
“The historical sense involves a perception, not only of the pastness of the past, but of its presence” ― T.S. Eliot, Four Quartets
“Disregard for the past will never do us any good. Without it we cannot know truly who we are.”
― Syd Moore

25. I HAVE ALL THIS INFORMATION… NOW WHAT???

26. Here’s where the fun and the hard work pays off.

27. New Architecture

28. Design Decisions

29. Design Decisions

30. In-Line with Building a Baseball Stadium

31. Sites, Navigation, Databases Oh My!
Web Applications
Site Collections
Navigation
Content Databases
Managed Metadata
Quotas

32. The Source Business Intelligence Center Resource Center
IT Knowledgebase
Report Center
Search Center

33. Team Sites

34. 17

35. Site Architecture & Topology

36. Quotes Killing a Project Before it Starts
“This Totally Goes Against Our Culture!”
― Anonymous

37. The Source

38. Usage Statistics (8 Months)
Resource Center Usage
Month
Hits
Unique Users
4453
454
2082
231
596 68
961
143
930
119
553 78
1802
150
9366
666
The Source Usage
Month
Hits
Unique Users 55 2
3695
416
7243
1077
7115
1317
7950
1320
384 56
2014 – 09
21468
859
Design Usage
Month
Hits
Unique Users 50 6
117 24
170 52
171 72
220 84 3 2
Marketing Usage
Month
Hits
Unique Users 21 2 86 26
100 50
206 67
294 99 8 4
2014 – 09
166 46

39. Usage Statistics (1Year)
Resource Center Usage
Month
Hits
Unique Users
4453
454
2082
231
596 68
961
143
930
119
553 78
1802
150
9366
666
6121
557
9345
722
14266
867
18741
903
5916
490
Marketing Usage
Month
Hits
Unique Users
166 46
113 29 41 7 92 20 50 17 21 68 19
173 67
161 53
191 66
187 72
259 74
165 52

40. Usage Statistics (1Year)
The Source Usage
Month
Hits
Unique Users
4453
454
2082
231
596 68
961
143
930
119
553 78
1802
150
9366
666
6121
557
9345
722
14266
867
18741
903
5916
490

41. Never Forget to Follow-Up
Training
Developers, End Users & Site Administrators
Governance
Phase 2 (Backlog)
Communication
Responsibilities & Roles
Provide Tools

42. Now What? Automation is a Directive
Internet Site Convertion to SharePoint
Technology Standardization
Selling Product Online!!
Governance
All Locations are Equal
Going Mobile
Additional Environments

43. Feedback Training Still Needed
Accessing & Getting too Information much easier.
Navigation
Has Elevated Communication
Has Elevated Performance
Excited about Automation
IT & Strategic Planning are more plugged into the Organization & our needs
Critical Date Calendar has really drawn departments closer together.

44. Great American Ballpark

45. User Adoption Quick Win
Corporate Directory
Skill Searching
Specialize for your organization
Get to know your co-works
Meeting Preparation
Company & Team Bonding
System Integration (HR Systems, AD, CRM, etc.)
Free up that Administrative Assistant!!

46. Out of the Box
By Default
Full Name
Title
Department

47. Customized Corporate Directory!
Template Includes:
Extension
Mobile Phone
Position
Location
Address

48. My Thank You Building a Corporate Directory in Under 10 Minutes
Item_Person_Updated:
Item_Person_Updated2:

49. Different View

50. Want this too? HTML & CSS File Insert the .html file in
/catalogs/masterpage/Display Templates/Search
On People Search Page, Edit the Core Results Web Part
Change Default Template to People Item (Custom)
Upload .css file to the Style Library (Must have publishing enabled).
Site Settings, Look & Feel, Master Page, Alternate Stylesheet and attach .css file uploaded.

51. THANK YOU & See you next year!
Join us for SharePint after the 5:30pm
6982 Financial Dr. and don’t forget to submit feedback after each session for your chance to win great prizes at the end of the day!
Thank you!
Toronto Enterprise Collaboration User Group Change Management, Governance, SharePoint, Office 365, Yammer, PowerBI, etc
Toronto SharePoint Users Group

52. THE WINNERS ARE?

53. COMPANY: http://focalpointsolutions.co
@sldeere
Stacy Deere-Strole
BLOG:
COMPANY: