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Intro to Info Tech PowerPoint
9/16/2018 Intro to Info Tech PowerPoint Assg Assg2 This presentation can be viewed on line at: Copyright 2007 by Janson Industries
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Objectives Explain Show how to: Basic PowerPoint (PP) concepts
9/16/2018 Objectives Explain Basic PowerPoint (PP) concepts AutoContent wizard Show how to: Create, copy, edit, save, print, and display PP presentations
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Purpose of Presentations
9/16/2018 Purpose of Presentations Support a verbal communication Includes graphics, images, sounds, animations that enhance the presenter's message If info largely text, a document is a better tool to communicate the info Text in presentations is generally very terse
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Creating a Presentation
9/16/2018 Creating a Presentation Must define the message you want to communicate Is the purpose to inform, persuade, and/or prepare the audience? Understand your audience and what your objective is for the presentation What’s in it for the audience?
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Creating a Presentation
9/16/2018 Creating a Presentation Use templates Pre-formatted Specific type of presentation Use themes From scratch
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Start by selecting a category
Blank is default Start by selecting a category
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Then select a presentation or…
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Double click to download
… search by keywords Double click to download
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Then Create
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Click and drag bottom border …
All nicely formatted! Notice outline at left Click and drag bottom border …
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…to show speaker notes area at bottom
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Creating a Presentation
9/16/2018 Creating a Presentation Thumbnail of each slide shown on left Change to Outline view to see full text of each slide Move between slides by: PageUp/PageDown keys Click on slide in outline Use scroll bars on right
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Besides formatting, a template has content suggestions
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Click on the text (box) in the Slide pane to edit the slide's content
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Or change to Outline view & modify text in the outline
Add speaker notes
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Speaker notes Non-displayed text associated with each slide
9/16/2018 Speaker notes Non-displayed text associated with each slide Click on the area beneath the slide Type away Speaker notes can be printed
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Views Several ways to view the presentation Reading Slide sorter
9/16/2018 Views Several ways to view the presentation Reading Slide sorter Notes page Slide show This is the view for the audience
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Change view from the View ribbon or view buttons on the status bar
9/16/2018 Change view from the View ribbon or view buttons on the status bar
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9/16/2018 Navigating the Slides When in Slide Show view, neither ribbon or status bar shown Move to next slide by clicking current slide or pressing PageUp/PageDown Up Arrow/Down Arrow To exit Slide Show view, press Esc
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Moving Slides 2 views to do it from Either view allows moving with:
9/16/2018 Moving Slides 2 views to do it from Switch to Normal view to display thumbnails at left Change view to Slide Sorter to see approx 12 thumbnails View, Slide Sorter Either view allows moving with: Drag/Drop Cut/Paste
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Slide sorter view
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Use the Zoom slider to display more/fewer thumbnail images
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Deleting Slides Select it in left pane Right click in left pane
9/16/2018 Deleting Slides Select it in left pane Press Delete key Right click in left pane From short cut menu, select Delete Slide
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9/16/2018 Printing Just like all other apps but more control over what is printed Slides or Notes or Handouts Handouts lets you print many thumbnail views to a page Can print in “grayscale” (i.e. shades of black and white) Saves on colored ink
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Default is one slide per page – that’s a lot of paper!
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Handouts is better for printing
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To add a slide: move to slide to add after
On Home ribbon, display new slide menu, pick Layout type or Duplicate selected slide
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New slides contain “Placeholders”
Placeholders hold the slide’s content and come with text that doesn’t show up in the left pane
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Entering Text Click on the placeholder text and type
9/16/2018 Entering Text Click on the placeholder text and type Most text is bulleted Press Enter to insert a new bulleted item Tab to create a sub-bulleted item (i.e. demote the bullet) Shift+Tab to promote a bullet
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Hit enter to add bullet items and tab to indent and type to add text
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Placeholders Can be moved, resized, formatted, etc.
9/16/2018 Placeholders Can be moved, resized, formatted, etc. Can also insert new ones from the Insert ribbon Text Boxes Images Objects can overlap and newer ones will be on top of older ones
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You can change the layout of the slide
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But the results may be very unexpected
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Themes Different from a Template Just defines fonts and colors
9/16/2018 Themes Different from a Template Just defines fonts and colors No content suggestions Can be used as the basis of a new presentation or applied to an existing one
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Click Design tab and then choose a Theme
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There are even variants on a theme
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Reviewing Lots of review options Spell check Grammar check Thesaurus
9/16/2018 Reviewing Lots of review options Spell check Grammar check Thesaurus
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Click Review tab and then Spelling When error found, click Change
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Of course, it's not fool proof!
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Formatting Text Can be changed just like other apps Select the text
9/16/2018 Formatting Text Can be changed just like other apps Select the text Use Home ribbon to specify Or use the appropriate dialog box
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Graphics Use when better than words
9/16/2018 Graphics Use when better than words Or to make presentation more interesting Too many graphics can be distracting
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Graphics Just like Word & Excel you can insert and manipulate images:
9/16/2018 Just like Word & Excel you can insert and manipulate images: Pictures Clip Art Smart Art Shapes Symbols With PP you are more likely to insert Smart Art Org charts Diagrams
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Click Insert tab and then Smart Art
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Choose a category or scroll through all and pick a graphic, then click OK
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This diagram has 3 circles each with a text box
Circles can be manipulated by right clicking and selecting Format Shape Can make the entire diagram bigger, change colors, insert text (but not move the text)
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Enter text in window and PP will size to fit
Also change text by double clicking and typing
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A variety of formatting options
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Can also make changes via the Home ribbon
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Can add shapes
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Does the graphic support the message?
Did the shape add to the message?
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Manipulating Shapes Resize just like images
9/16/2018 Manipulating Shapes Resize just like images Rotate with “white arrow circle handle” at top of selected shape Change color Can insert text, but limited control over where in appears Often best to add a textbox
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Shapes Very useful Seen these once or twice?
9/16/2018 Shapes Very useful Seen these once or twice? Notice they have borders, fill colors, width and height, etc. Lots of formatting can be done text
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Lots of other shapes available
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And shape effects
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9/16/2018 Shape Effects
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Shapes PP gives lots of help for aligning
9/16/2018 Shapes PP gives lots of help for aligning As shape is moved Smart Alignment guides will appear Shows shape location relative to other objects Also Equidistant guides show when space is equal between multiple objects
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Working With Shapes To get a shape, may merge or overlay other shapes
9/16/2018 Working With Shapes To get a shape, may merge or overlay other shapes When overlaying, can move objects Forward or back To the front or back Do this by right clicking and specifying front/back options For example, want to create a donut shape
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Inserted a circle with blue fill, then a smaller circle with white fill, then text box. Each added shape lays on top of the previous shapes
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If blue circle brought to front all others hidden
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Tables As with documents, often very effective way to communicate
9/16/2018 Tables As with documents, often very effective way to communicate Not like an Excel table No formulas/functions Lots of styles, layouts, effects Can combine with other shapes and graphics
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To enter text, click on a table cell and type
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From Table Tools Layout tab can insert and delete rows and columns and merge and split cells
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Lots of style options
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Some better than others
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Assignment Unit M: New Products for April IC2: Look Out Windows
9/16/2018 Assignment Unit M: New Products for April IC2: Look Out Windows VW: Party Ideas
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9/16/2018 Images Lots of formats JPEG – smaller files, less clarity, good for web pages GIF – larger files, good solid colors, only supports 256 colors per image TIFF – very large files, photographic quality images PNG – better than GIFF and JPEG (16M colors, less compression loss than JPEG)
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Images Rule of thirds Sort of the same goes for a slide
Good picture 1/3 of one thing 2/3 of another Sort of the same goes for a slide The intersections of thirds (power points) have the biggest visual impact
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Gridlines Add to slides to help design them well
9/16/2018 Gridlines Add to slides to help design them well Go to View ribbon, click Ruler and Guides Then add new guides and position them
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Dragged vertical guide to 1.67, horizontal to 1.17
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Right click blank area of slide, add a vertical and horizontal guide and postion
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How’d we do with the power points?
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How about now?
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9/16/2018 Inserting Pictures Any graphics file on the computer or search online and insert Lots of editing options Resize Move Crop Rotate
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From Insert ribbon, select Pictures, navigate to picture location, select and click Insert
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When graphic selected resize and rotate handles shown
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Click Crop then Crop, crop handles will be displayed
Move handles to specify portion of pic to keep then click outside of pic
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As mentioned can rotate
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Can also crop to a shape
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Right click image and select Format Picture to display Format pane to display lots of options
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Can also define a border
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Or merge with other shapes like Word Art
Created Word Art, moved over image, selected Image then Word Art. From Drawing Tools Format ribbon, click Merge drop down arrow and Intersect
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9/16/2018 Other stuff You can add Sounds Animation Video
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Sound Can be added from Office.com, Clip Art or audio files
9/16/2018 Can be added from Office.com, Clip Art or audio files Lots of audio file formats MP3 – small files, runs on most any device MP4 (M4A) – assoc w/ Apple, dls from iTunes, slightly smaller than MP3’s, will run in Windows WMA – MS format, slightly smaller than MP3’s, don’t run on iPod WAV – no loss format, large files, CDs
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Double click to insert
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Sound A sound icon will be inserted Click the icon to play the sound
Some volume control Can specify when sound played Automatically rather than when clicked Continuously (looping) Across all slides
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9/16/2018 A fast/easy way to replace the sound icon is to select the icon and on the Audio Tools Format ribbon click the Change Picture button
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Identify the image file (click Browse, navigate to picture location and select the file, then click Insert) or Search
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To hear the call of an elephant click the image at right
9/16/2018 Sound Then use text to direct the viewer to hear the sound or not To hear the call of an elephant click the image at right
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Sound Longer audio clips can be inserted and edited
Choose Audio on My PC then navigate to the file location and insert the file
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Click the image at right to hear the recording
Sound Can record your own audio and add to the slide Choose Record Audio Give the recording a name, click the start button, speak into microphone then click the stop button Click the image at right to hear the recording
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Then change the icon with a picture
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Video You can add files or run from a web site
9/16/2018 You can add files or run from a web site Unfortunately this videos method doesn’t work Have to download video and insert file (like audio) Video
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There are web sites that will download the video from a URL and allow you to save the file
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Select format, then Save As, navigate to location, click Save
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Select file and click Insert
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Similar options as audio re: when to play
9/16/2018 Similar options as audio re: when to play
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Transitions and Text Animation
Control How slides are shown How text is displayed Click Transitions, then select one in Transition to This Slide To control text Click Animations Select text Choose one
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Can also control sound and speed of slide transition
9/16/2018 Can also control sound and speed of slide transition
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Highlight text, pick an animation
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To modify, click an animation then Animation Pane
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Pointer Pen Wasn’t this transition a little too much?
9/16/2018 Pointer Pen Wasn’t this transition a little too much? Pointer Pen: Allows you to draw during presentations Must start presentation then Right click Select Pointer Options Select Pen Color
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Animating Slide Objects
9/16/2018 Animating Slide Objects Images can be changed to Enter Spin React to a click Click the image, click the Animations tab
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Will add animation to word art
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To add a custom animation, select object, on Animations ribbon display all animations, scroll down, select Custom Path
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Click the object, then move around the screen in the desired pattern, at end double click
PP will move the object per the pattern and then show the custom path with a dotted line
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Can also select pre-defined paths
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I can surf the web all class
Why I love this class! Reason Yes No Prof Janson is funnny Prof Janson is smart I can surf the web all class X X X
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Rules of Effects Use sparingly:
9/16/2018 Rules of Effects Use sparingly: Too many are distracting Should add to the content/ message of the presentation Can be used to spice up a dull or long presentation
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Alternative Presentation S/W
9/16/2018 Alternative Presentation S/W Keynote - Mac presentation s/w Gotta pay for it :-( Impress – PC based from OpenOffice GoogleDocs – Web based Prezi – PC or Web based, free and pay Uses a lot of motion, called the “zoom” interface
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Assignment Unit N – Upcoming Products IC1 – Solar Flares
9/16/2018 Assignment Unit N – Upcoming Products IC1 – Solar Flares Send an to with all PP files attached If online option or file(s) (audio, images, etc.) not available Search online for a similar file Download to PC Add from PC
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