1. MS Project Web Access to WP Plan
Reading work package schedule
with Internet Explorer
How to edit the title slide
Upper area: Title of your talk, max. 2 rows of the defined size (55 pt)
Lower area (subtitle): Conference/meeting/workshop, location, date, your name and affiliation, max. 4 rows of the defined size (32 pt)
Change the partner logos or add others in the last row.

2. Work Package Structure
all planning is performed on the WP level
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

3. defined, set-up and customized for the XFEL hosted by Desy
MS Project Enterprise 2007
defined, set-up and customized for the XFEL
hosted by Desy
available to all XFEL partners
central planning and reporting platform
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

4. XFEL MS Project System Overview
MS Project XFEL Professional Client
MS Project Enterprise
Project Web Access (PWA)
DB with all plans
Milestone plan
40 WP plans
store
retrieve
publish
analyze
XFEL
WPLs
...
single point of entry
export to MSPE
ERP ?
customized client (func., views)‏
plans stored in DB
include actual cost from SAP in DB
access via web interface
analyze all project aspects
compare plan to actual on PSP level/month
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

5. different roles for different tasks/demands
XFEL PM
e.g. anlysis of planned compared to actual cost
WPL
e.g. scheduling of individual WP project plan
Desy group leader
e.g. group commitments across the entire project
XFEL Project- data-
base
XPO
e.g. project mile- stone plan with
dependencies between WPs
Reader
e.g. schedule info of WP
views/reports designed for different roles
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

6. Online Demonstration of Project Web Access
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

7. Summary information of the entire project
zoom in and out of schedule
open and close project structure
click to open WP schedule
adjust table width
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

8. WP schedule in the Project Web Access
same dynamic behavior as in the Project Center
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

9. Online Demonstration of Project Web Access
End of
Online Demonstration of Project Web Access
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy

10. Current situation and next steps
MSPE4XFEL only accessible from within the Desy Intranet (security) includes PWA
people in WPL role: need Desy account and MSPE training
work in progress:
provide PWA schedule access (role: Reader) from everywhere
need 1 responsible person (Desy account) per institute
create common reader account per institute
MS Internet Explorer required!
WPG-3 Satellite Meeting, 19. Feb. 2009
Riko Wichmann, XFEL Project Office, Desy