1. GET READY FOR SEASON 2018 - CLUBS

2. Session Overview 1. General Admin
Checking organisation setup, general admin reporting, accreditation requirements
2. Registrations
Registration requirements, what is registration?, player demo, custom person fields, registration products and online forms, participant logins, registration and financial reporting
3. Competition Administration
Competition management requirements, Team Nominations, Squad lists and team sheets, results entry, player statistics and incidents, publishing competition information, competition management reporting, player votes
4. Next Steps
Rugby Link webpage:
Resource Library:
Education & Training:

3. Checking Organisation Setup
Organisation Details
Office Bearers (President, Treasurer, Secretary)
User List – full access v restricted team manager access
Notification Subscribers List
Bank details supplied to Rugby Australia – steps on Rugby Link homepage
Organisational & Financial details:
Details displayed on Club Finder -
Note: Home venue must be STREET address, PO Boxes will not be found on the Google maps
Adding Office Bearers:
User List:
Adding new administrators:
Editing & deleting administrators:
Notification subscribers list:
Bank details MUST be supplied to accept online registration payments. Rugby Australia will setup Club in payment gateway and setup admin user to receive automatic weekly and monthly IPSI reports.
Ask for a full list of your MU/ Competition Clubs that are/ are not currently setup in payment gateway.
Financial Information
Step 1. Download Financial Details form
Step 2. Complete Financial Details form 
Step 3. Upload Financial Details form into Dropbox -
Note, you do not require a Dropbox login to upload files into this secure folder. 

4. General Admin Reporting
Player Portraits
Custom Person Filters
Custom Person List
Accreditation Manager
Player Portraits – competition specific requirements
Player Portraits (Participants):
Player Portraits (Club):
Custom Person Filters & Custom Person Lists:
In 2018, it will be mandatory for all JUNIOR players to provide height & weight data
Accreditation Manager:

5. Accreditation Requirements
Minimum accreditations for all Team Officials and Match Officials for ALL competition matches
Coach
Smart Rugby, Member Protection/ Inclusion, Code of Conduct
Team Manager
Rugby Link Team Manager Tasks, Concussion & Serious Injury Management, Member Protection/ Inclusion, Code of Conduct
Registrar
Rugby Link Registrations & General Admin
Competition Manager
Rugby Link Preparing, Setting up & Managing Competitions, Concussion & Serious Injury Management, Member Protection/ Inclusion, Code of Conduct
Match Officials
First Aid/ Medical
First Aid in Rugby (WR online), Concussion & Serious Injury Management
Ground Marshall
Ground Marshall course
Member Protection Contact (ALL Clubs need to identify a designated MPC)
Member Protection/ Inclusion, Code of Conduct
Rugby Learning Centre:
Rugby Australia complete National Registration,Competition Management & Accreditation Regulations 2018:

6. Registration Requirements
Online self-registration for ALL players, non-playing members (committee members and team officials - coaches, managers, first aid/medical staff etc.) and match officials
Online payment for ALL Players (full or part payment)
Registration:
Registration Regulations 2018

7. What is Registration? What? REGISTRATION = NPIL + NPRF
MEMBERSHIP = Club fees
Why? ALL PLAYERS must be SELF-REGISTERED and PAID ONLINE to be insured and included in competition
What info is needed? Governed by Rugby Australia terms and conditions, census reporting requirements
How much? Amount depends on your REGISTRATION TYPE + Club membership fees
How long does it last? Registration will last for the duration of the COMPETITION
More information? Rugby Australia Registration Regulations 2018, Online Registration & Payment FAQs
Registration:
Registration Regulations 2018
Player T&Cs 2018:
Player Registration Mode & Liability – Rugby Link Competitions:
Online Registration & Payment FAQs:

8. Player Registration Demo
YouTube Video:
YouTube video details the registration process. NOTE: login process will change due to the move to single sign on. YouTube videos will be updated in due course.
Participant Registration Process (Players & Non-Playing Members):
Rugby Portal:

9. Create Custom Person Fields

10. Registration Products & Online Form(s)
ALL Clubs MUST create NEW online registration forms – updated National templates
Players and Non-Playing Members national templates
Publicise Registration ‘Share Link’
ALL Clubs MUST create NEW online registration forms due to updated National templates. Some of the changes include:
Mandatory height and weight collection for juniors
Part payment options
Online payment only option available
New login process via Rugby AU portal
Player Registration Form:
Non-Playing Member Registration Form:
Match Official Registration Form:
Publicise Registration ‘Share Link’:

11. Participant Logins
NEW sign on process via Rugby AU Portal:
Club admins can only send reset passwords via Participant Login page from 11 Jan 2018
New sign on process will push all participants through the Rugby AU Portal – same login as current Learning Centre login
Club admins will only be able to send reset password s from 11 Jan Current Participant Logins screen will be disable from 11 Dec 2017.
Participant Registration Process:

12. Registration Reporting
Registration Dashboard
Registration Manager
Registration Detail Report
Registration Product Report
Part Payment Registration Report
Club Registration Reporting:

13. Financial Reporting Registration Payment Detail
Part Payment Registration Report
Fee Receivers Report (IPSI)
Club Registration Reporting:

14. Competition Management Requirements
Online competition management for ALL competitions
Online Team selection for ALL matches in competitions (includes players and team officials)
Online recording of match information for ALL competition matches (result, player statistics, incident and injuries)
Online case management of incidents and injuries – for all Competition matches (includes players and team officials)

15. Team Nominations Competition specific requirement
Team Nomination Setup (Club):
Competition specific requirement
Team Nomination Setup (Comp):

16. Squad Lists & Select Team
Unavailable Players
Print Match Scorecards
Squad Lists:
Select Team:
Unavailable Players List:
Suspended/ Excluded players will automatically become unavailable for team selection
Clubs can also enter “REP” or “INJ” against a player which will download in the Unavailable Players Report. This is a competition specific requirement and may assist finals eligibility.
Print Match Scorecards:

17. Results Entry, Player Statistics, Incidents & Injuries
Results Entry: HOME Team enter result, AWAY Team confirm/ dispute result
Both Teams enter OWN Player Statistics
Both Teams enter OWN and OPPOSITION Incidents
Both Teams enter OWN Injuries
Results Entry:
HOME TEAM to enter in Results MUST enter in results for BOTH TEAMS
Half time score is optional
Full time score is mandatory
Player Statistics:
Both teams enter their OWN player statistics
Player Incidents:
Teams must enter their OWN incidents plus the OPPOSITION incidents
Player Injuries:
Teams must enter their OWN injuries
Competition managers determine when these processes must occur in Rugby Link.

18. Publicising Competition Information
Rugby Link Public Portal –
Publicising Competition Information:

19. Competition Management Reporting
Matches Played by Team
Player History Report
Team Official History Report
Incident Detail Report
Injury Detail Report
Unavailable Players Report
Club Competition Management Reporting:

20. Player Votes Competition Votes v Club Votes
Player Votes (Club):
Competition specific requirement

21. Next Steps
Actions
Review Club information, setup, competition rules & regs for Season 2018
Update Rugby Link users (e.g. Team Managers)
Bank details provided to Rugby AU for collecting online payments
Update Registration Products and create NEW registration form(s)
Communicate to members
Review Rugby AU Registration Regulations 2018, Registration, Insurance and Policies webpages
2018 Season
Club admins 2018 access and setup – Wednesday 13 December 2017
Participation 2018 registrations go live – Thursday 4 January 2018
Support
Rugby Link website Helpdesk
Rugby AU Learning Centre
InteractSport, system provider, technical support via ticket
Rugby Link Support:
InteractSport Support:
Ticket:

22. Thank you for attending. All the best for your 2018 Rugby season!