2. Planned & Organized by : MBA –PS (2017-2019) Silver Jubilee Batch
Fiera Fiesta 2018
Planned & Organized by :
MBA –PS ( )
Silver Jubilee Batch

3. Concept
Fiera Fiesta is an amalgamation of Annual Alumni Meet, Industrial Fair & Inter-College Cultural Fest, Organized every year by MBA-PS Department of IISWBM.

4. Objective
Setting up a clear event goal – Designing a checklist of things to do along with a timeline of when each items needs to be done.
Making the event meaningful for Alumni - By organizing discussion on pertinent topic and activities for alumni to participate.
Design for higher attendance – Designing the program to overcome any excuses for refusing our invitation.
Target diverse age groups - Engaging the event for everyone by considering the perspective of each age group and making all group comfortable.
Stress free networking opportunity - By promoting activities to open social mingling and foster mutual connections.

5. Core Committee Joint Convener Joint Treasurer Sandipan Chakraborty &
Inderjit Lal
Joint Treasurer
Rahul Kumar Singh
Koyel Das
Sulagna Sen

6. Sub Committees Alumni Interaction and Call Support Sponsors
College Invitation
Gifts & Memento
Food Management
Floor Management
On Stage Management
Web Design
Promotion
Cultural
Printing & Press
Media Management
Photography
Security & Reception
Transport
Volunteer
Medical Support
Anchor Team

7. Immediately required groups
From October to December ……

8. Alumni Interaction & Call Support
Team Leader - Avishek Bhattacherjee
Members – Deepanjan Dhar, Gourab Bhattacharya,
Mahabish Rabiya, Arunima Hazra, Koyel Das,
Sulagna Sen, Deepayan Nayak, Arindam Mondal,
Tania Mitra Thakur.
Responsibility
To Invite them politely over phone.
Briefly illustrating the events via / e-brochure.
Periodically reminding them through an template.

9. Tentative Interaction Chronology
3 months prior, calling them with respective departments stating the event date, time, program objectives, information about the event.
2 months prior, formal mailing & sending newsletter with event details, information about chief guests and Industrial people, any changes from first and list of alumni registered.
4 weeks prior, telephone campaign and reminder with exact date & time, follow up with key alumni for final push for attendance.
1 week prior, collaborating with transport team for receiving them if necessary and confirming them incase of any changes.

10. How we are planning to call them?
We will divide the alumnus department wise into 4 groups.
Respective departmental students will call them initially with a proper script.
Each conversation will be noted down to avoid any miscommunication between callers.
2 sim cards will be provided to each department for simultaneous calling.
Callers will be the immediate contact persons for alumnus and in case of further details they might contact any conveners.

11. Sponsor Team Leader - Supratik Bhattacharya
Members - Arani Dutta, Deepanjan Dhar, Snehasis Tapadar,
Aishi Dasgupta, Ipsita Ghosal, Tritiya Dey, Inderjit
Lal, Sandipan Chakraborty, Arkoprovo Bhattacharya.
Responsibility
Approaching companies by presenting the business aspects.
Collecting items and food sponsorships for the events.
Dealing with the sponsors without incurring any losses.

12. What we are targeting this year!
Title Sponsors – Jio, Vivo, Oppo, Uber, Ola, Paytm, Indigo Airlines, Flipkart, Rupay. Gift Sponsors – Rare Planet, Play Station, Divine Luxury, Archies, Trophykart, Print Venue, Ferns & Petals, Fab Furnish, Print Land, Linc, Zebronics, Bfonics. Food Sponsors – Dominoes, Tea Junction, Wow Momoes Tea trove, Swiggy, Chaiwali, Coca Cola Bisleri, Box8, Mio Amore, Kwality walls, Hanglatherium, Arsalan, Kfc. Media Links – The Economics Times, Your story, Inc 42, Impact, Yoo Success, Hospitality India, Collegefever.com, Onkar, The Statesman. Fashion Sponsor – Riyaaz Boutique.

13. Accounts Team & Budgeting
Inviting alumni and other colleges early so as to avoid overestimation.
Maintaining vouchers for every team & monitoring every spending.
Safe formulae is to underestimate attendance by 15-20% and overestimate expense by %.

14. Event Management Team Leader - Aishi Dasgupta
Members - Subhankar Koley, Achyut Chakraborty, Rajiv
Ghosh, Sreetama Das, Snehasis Tapadar,
Gourab Bhattacharya.
Responsibility
To organize the event according to planning & budget.
Maintaining synchronization with other teams
Organizing the events with innovation & relevance.

15. Tentative Events
Day 1
Inaugural ceremony with a welcome song / speech by chief guest (from 11am to 11:30am + 15 mins).
Panel Discussion with people from various industrial sectors (11:45am to 12:45pm + 15 mins). – “Snacks”
Extempore competition / Tech talks. (1:30pm to 2:30pm) – “Lunch” + Treasure hunt game simultaneously.
Intercambiar talks, between current students & Alumni regarding industrial scenario & placements (3pm to 4pm + 15 mins).
Debate on Governmental policies / Industrial quiz (4:15pm to 5:15pm mins) – “Snacks”.
Memory Lane, pictorial slideshow of each batch with background music and some rapid fire questions on their time in IISWBM (5:30pm to 6pm).
Short Film, (6pm to 6:30pm) – The End

16. Continue.. Day 2 (Alumnus will present the prizes)
Sand Animation (11am to 11:30am + 15 mins).
Ideacraft, Students from different colleges sharing their startup ideas in form of a seminar (11:45am to 12:30pm + 15 mins) – “Snacks” + Game 1 (Total 30 mins).
Classical & Western Inter-college Dance competition (group & solo) (1:15pm to 2pm) – “Lunch (30 mins)” + Game 2 (Total 30 mins).
Fashion carpet, ethnic fashion show and ramp walks (3pm to 3:45pm + 15 mins).
Motivation Mantra, small speech from a young & successful entrepreneur of India (4pm to 4:30pm) + Game 3 (30 mins).
Singing & Musical instrument competition (5pm to 5:45pm) – “Snacks” + 15 mins)
Short Drama Competition (6pm to 6:30pm)
DJ nights/ musical bands (6:45pm to 7:45pm) + 15 mins – “The End”

17. Printing & Press Team Leader - Sayam Chatterjee
Members – Debadrita Chatterjee, Abhishek Kar, Sohel
Ahmed, Saheb Dasgupta, Partha Pratim Jana,
Srishti Kumari, Saptarshi Samanta.
Responsibility
Collaborating with media management and Website team.
Printing welcome and invitation brochures for the event.
Printing advertisement banners and leaflets.

18. Welcome & Invitation Brochure

19. Continue…

20. Continue…

21. Event Brochure

22. College Invitation Team Leader - Srijani Ghosh
Members – Nilanjan Pahari, Sreetama Das, Rishav Mondal,
Tritiya Dey, Amrik Chatterjee, Sourav Chanda,
Gourab Bhattacharya, Debosmita Mukhopadhyay.
Responsibility
Inviting colleges for attending our fest & participating in various events.
Notifying them early and reminding them periodically.
Sending pamphlets and event brochures with concrete details regarding the rules & registration fees if any.

23. Who? List of Colleges to be invited :- St. Xaviers College.
Presidency University.
Jadavpur University.
IIEST , Shibpur.
IIM Calcutta.
IMI Kolkata.
IIFT Kolkata.
Praxis Business School.
Scottish Church.
Loreto House.
Goenka College.
Bhawanipur Education Society.
Ashutosh College.
Lady Brabourne College.
Techno India Salt lake.

24. Continue B.P. Poddar Institute. Heritage Institute of Technology.
IEM Kolkata.
Globsyn Business School.
St Thomas College of Engineering.
Bethune College.
Meghnad Saha Institute of Technology.
Army Institute of Management.
Shri Siksayatan College
Narula Institute of Technology
Netaji Subhash Engineering College
RCC Institute of Information Technology
Medical College
South City College.
UEM.

25. How?
The brochure must contain a brief detail of our college and map to reach us.
Complete event list and tentative timing for each event.
Mentioning the mandatory registration fees for participation.
Periodically communicating with the various college representatives for any update or changes regarding the event.
Confirming all the arrangements & attendance.

26. Website Team Team Leader - Kishalay Bhattacharya
Members - Dipankar Manna, Pratyusha Majumdar
Rittik Das, Jagori Mani.
Responsibility
Developing a responsive website containing event details in brief.
Collaborating with printing & press team & promotion team.
Website must contain registration feature and payment gateway.

27. Media Management Team Leader – Arunima Hazra
Members – Pooja Dey, Abhishek Bhattacharya, Ipsita
Ghosal, Soumava Banerjee, Subhadip
Swarnakar, Chandramouli Dutta, Soumyajit
Chatterjee.
Responsibility
Managing content of the event to be published.
Creating regular publishing schedule.
Creating various media links and working with promotion team to promote the events in relevant platforms.

28. Promotion & Advertisement
Team Leader - Soumava Banerjee
Members – Kabikankan Biswas, Arindam Mondal, Amrik
Chatterjee, Pratyusha Majumdar, Sreetama Das,
Ipsita Ghosal, Soumyajit Chatterjee, Arunima
Hazra.
Responsibility
Promoting the event in social network platforms like Facebook, Onspon, Whatsapp, Twitter, Event blogs.
Video promotion for Youtube viewers.
Advertising in radio channels & College dailies.

29. Flyers & Posters

30. Food Management Team Team Leader - Sourav Chanda & Gourab Bhattacharya
Members - Amrik Chatterjee, Snehasis Tapadar, Avrajit Dey
Achyut Chakraborty, Debosmita Mukhopadhyay,
Trisen Mondal, Priyajit Ghosh.
Responsibility
Working with sponsor team to interact with food sponsors.
Deciding the luncheon, snacks and drinks that will be served during the event.
Allocating foods on time without any mismanagement.

31. Photography Team Team Leader - Sayan Dey
Members - Jagori Mani, Ayan Bandhopadhyay, Kishalay
Bhattacharya, Soumyajit Chatterjee, Amrik
Chatterjee, Trisen Mondal.
Responsibility
To photograph the entire event and guest of honors.
To create a slideshow of the college and current infrastructure to be presented in front of the alumni.

32. Gifts & Memento Team Leader - Abhiroop Sinha
Members – Subhadip Swarnakar, Ayan Bandopadhyay,
Sourav Laha, Sourav Chanda, Sayan Gope,
Bimal Saha, Souvik Ghosh, Subhankar Koley.
Responsibility
To arrange gift sponsorships for various competitive events.
To choose relevant gifts for different competition and memento for chief guests, panelist & alumnus.

33. Games Management Team Leader - Arani Dutta
Members - Deepanjan Dhar, Rajiv Ghosh, Sourabh
Choubey, Supratik Bhattacharya, Amrik
Chatterjee, Snehasis Tapadar.
Responsibility
To organize interactive games with alumni and students.
Working with Event team for proper scheduling of games in between cultural and talk events.

34. Lets Play Corporate Hangman – Word Guessing game
Mind Over Body – Participants have to throw a dart while answering questions.
Corporate Roadies – 3 round game , 1st building an object with given materials, selling that object, completing the given task.
Treasure Hunt – While one group member will give extempore the other members will have to find the object with clue.

35. Cultural Team Team Leader - Koustav Paul
Members - Ipsita Ghosal, Ananya Ray, Subhankar
Koley, Arunima Hazra, Sristi Kumari, Saurav
Chaubey, Dipan Paul, Jagori Mani, Amrita
Kundu, Chandramouli Datta, Soumyajit Chatterjee
Responsibility
To work with Sponsor team & Event Management team to decide program slots and budgets for various cultural events
To organize the events with a motive of increasing attendance of the fest.

36. Cultural Spectrum Song Recitation Dance Drama Audio Drama
Instrumental Music
Band / Dj
Short film

37. We need them later
From December …

38. Medical Team Team Leader - Amrita Kundu
Members – Rajiv Ghosh, Sreetama Das, Chandrima
Nath, Ditiya Mukherjee, Tritiya Dey, Tania
Mitra Thakur.
Responsibility
To create an emergency team in case of any stage accident.
Keeping essential medicines and fast aid ready for guests, alumni and participants.

39. Floor Management Team Leader - Rishav Mondal
Members - Bimal Kumar Saha, Soumava Banerjee,
Saheb Dasgupta, Abhiroop Sinha, Amrik
Chatterjee, Ayan Bandopadhyay, Saptarshi
Samanta, Subhadip Swarnakar, Kaushik Saha.
Responsibility
Managing floors for the purpose of keeping foods, rehearsals, Make up before events, keeping essential items, keeping guests.
Booking Auditorium hall & Assembly hall, Student activity center for lunch & snacks and keeping continuous contact with AAO department.

40. On-stage Management Team Leader - Rittik Das
Members – Subhadip Swarnakar, Abhiroop Sinha, Avrajit
Dey, Deepayan Nayak, Ankana Choudhury,
Pulasthya Ray.
Responsibility
Coordinating the work of the stage crew & overseeing the entire show each time it is performed.
Make sure props & furnishing are available for the events.

41. Guest Management Team Leader - Tritiya Dey
Members – Rajiv Ghosh, Tania Mitra Thakur, Koyel Das,
Arunima Hazra, Ditiya Mukherjee, Pooja Dey,
Koustav Paul, Supratik Bhattacharya, Kaushik Saha.
Responsibility
Taking care of participants from different colleges, Industrial people and judges.
Conveying any requirement of guests to the respective team leaders or conveners.
Collaborating strongly with Food management & Transport team.

42. Transport Team Team Leader - Ritam Dutta
Members - Subhadip Swarnakar, Abhiroop Sinha,
Sulagna Sen, Inderjit Lal, Saptarshi
Mukherjee.
Responsibility
To receive chief guests, Judges and Alumnus coming from outside kolkata.
Also dropping them if necessary.

43. Security & Reception Team Leader - Soumyadeep Singha.
Members – Chandramouli Dutta, Deepanjan Dhar,
Sayan Gope, Pooja Dey, Sreetama Das,
Mehwish Rabiya, Tushar Kashyap, Sourav
Tiwari, Gargi A Prasad, Ankana Choudhury.
Responsibility
To maintain order and harmony inside the campus during events.
Welcome our guests with cards or flowers.

44. Volunteer Team Team Leader - Gargi A Prasad.
Members - Ankana Choudhury, Arpan Chakraborty,
Kabikankan Biswas, Rahul Kumar Singh,
Sayan Gope, Sourav Tiwari, Surabhi Gupta,
Tushar Kashyap, Debadrita Chatterjee.
Responsibility
Venue Management, Decoration, Equipment testing.
Moving items and foods between different location.
Coordination with every groups on the festive day.

45. Anchor Team Kishalay Bhattacharya Aishi Dasgupta Ipshita Ghosal
Soumyajit Chatterjee
Or some Rj ( that will enhance promotion of the event)

46. Conclusion
In the above committees no one is an authority when it Comes to giving opinions or decision making. Everyone Has an equal right and responsibility to share their Ideas with every committee members in any meetings. The relation between the members should be highly Transparent so that members can reach out to each Other on any circumstances.

47. We are ready !!!
Thank you