1. CLATSOP COUNTY 4th QUARTER REPORT
FISCAL YEAR 2016 / 2017
PRESENTED to the
Board of Commissioners on
July 26, 2017

2. 4th Quarter Overall
All funds expenditures fell in with line with budgeted appropriations for year end based on updates through out the fiscal year.
At the end of the fiscal year current year property taxes were 101.4% collected of the amount budgeted.
It is important to remember that this 4th Quarter presentation is reflective of the information available up through the 17th of July. Some departments will continue to see expenses and revenues that will be reflected in the final FY financial statements. The county utilizes a modified-accrual basis of accounting which means that expenditures are recognized when they are incurred so all though invoices aren’t received until in the new FY, staff still charge those expenses in the accounting period they occurred. Final audited numbers will be available upon completion of the external audit by Koontz, Perdue, & Blasquez.

3. 4th Quarter: All Funds Revenue Collections (Does not include beginning balance & transfers)
This slide represents revenue collections for all funds through the 4th quarter in the amount of approximately $42.2M, this excludes beginning balances and transfers between funds. The bottom half of the slide shows the percentage of revenues collected through the 4th quarter based on the actual or budgeted amounts for the fiscal year. Please note that this amount for the FY does not reflect all revenues received for some reimbursed grant programs. Several of these departments are still waiting on reimbursements that are based on 4th quarter reports for expenses incurred through June 30th.

4. 4th Quarter General Fund Revenue Collections (Does not include beginning balance & transfers)
This slide represents revenues received in the General Fund through the 4th quarter. The receipts of approximately $19.6M exclude the beginning balance of $5,833,017 and transfers in the amount of $278,261.

5. General Fund Major Revenue
This slide represents the major revenue sources for the General Fund. The property taxes reflected in this chart are for the current year only and do not reflect any prior year taxes or SIP monies collected. At the end of the fiscal year as stated in the opening slide the CY property taxes collected came in at $8,400,740 or 101.4% of the budgeted amount, timber revenues also came in higher than the 15 year low that was budgeted. Any funds received in excess of the 15 year low go into the General Fund Stabilization account which is used to help offset any future revenue shortcomings in the General Fund.

6. General Fund Payroll Costs thru 4th Quarter
This slide is representative of the payroll expenses in the General Fund for the fiscal year ending June Overall GF payroll for the fiscal year came in at 95.5% of the budgeted amount. The increase from the FY to the FY was approximately $919,000 and included a 2.44 FTE increase in staffing levels within the General Fund, negotiated increases within bargaining units as well as COLA’s for unrepresented and management, and any associated tax and health insurance increases.

7. 4th Quarter: GF Org Units Percent Expense
As you can see in this slide the org units within the General Fund came in under the adjusted budgeted amount. The adjusted budget amount was $22,026,583. Total General Fund expenditures recognized to date are $19,258,154, with revenues collected to date in the amount of $19,565,492 not including beginning balance.

8. Board of Commissioner’s – Org 1100
This slide is a breakdown of the expenses budgeted within the Board of Commissioners Org Unit for the FY and how the adjusted budgeted amount of $90,560 has been spent through the fiscal year. Overall, 97.2% of the budgeted amount was spent.

9. Commissioner Expenses
This slide represents a breakdown by commissioner for expenses in education & travel, meals, mileage or rental car & fuel charges, and lodging. The total adjusted amount budgeted for Education & Training along with reimbursed travel was $15,500, through the end of the fiscal year $14,005 has been spent for such expenses.

10. 4th Quarter: Public Health Percent Expense
This slide represents the Organizational Units within the Public Health Department at the end fiscal year. Construction of the Household Hazardous Waste Facility continues and project is scheduled for completion during the FY.

11. 4th Quarter: Roads Dept. Percent Expense
This chart is representative of the Roads Department. Specifically in the Road Maintenance and Construction organizational unit there are some expenses yet to be recognized for work that has been completed during the FY but this org unit as well as the funds overall are projected to come in under budget with any remaining funds rolling into the beginning fund balance.

12. 4th Quarter: All Other Org Units
This slide represents the remaining funds within the county that have not already been addressed. As you can see the majority of these funds came in well below the budgeted amount for the fiscal year. As stated in previous quarterly financial presentations it is a recommended best practice to have a fund balance of at least 2 months operating. Many of these funds maintain a contingency either for future projects requiring a significant amount of resources or in instances of unsecure revenue streams.

13. 2016-17 Year-End Highlights These are unaudited numbers
All funds came in under budgeted amounts
Final payment of funds for the sale of property in the NCBP to Big Beams LLC was received
Long Term Financial Plan update complete
Questions?
These are unaudited numbers and there continues to be expenses and revenues associated with services, projects, and purchases that will be charged to this FY until July 31st.
All funds came in under budget and many realized revenues greater then estimated.
In December of 2015 the county sold a piece of property in the NCBP to Big Beams LLC for $700,000 with an agreement for the county to carry the loan. As of May 2nd the balance of this loan has been paid in full. These proceeds were redeposited into the Industrial Revolving fund per ORS
The county completed an update to the Long Term Financial Plan and recommended changes to the existing plan will be brought before the Commission by the consulting firm at the August 9th meeting