1. Notes and FEA data management
D. Ramos,
EDMS no.

2. Mechanical Engineering Note
Cover page
CERN Logo, Department, Group, etc
Mechanical Engineering Note (The “trade” name of the document)
Title
EDMS no. And version
Date
Project
Project internal reference (ex. LHC Project Note XX, EN Department note, etc, if the case)
Author(s)
Reviewer(s)
Keywords
Abstract/Summary

3. “As simple as reasonably acceptable”:
Template
“As simple as reasonably acceptable”:
Introduction/Scope
Applicable codes / Standards
Body Text (with adequate structure)
Conclusions
References
No table of contents, table of figures, etc
Simple template without frames and headers except for page number (“page X of Y”)

4. Data management EDMS folder DFS folder Mechanical Engineering Notes
Note (or not), excel files, Mathcad files, pictures, scanned docs etc
EDMS folder
Mechanical Engineering Notes
DFS folder
Mechanical Engineering Data
The source files of docuemnts in EDMS plus Ansys files, 3D models or other large files
Edms No: 1234
1234
Edms No: 5678
5678
Edms No: 91011
91011
Preferably create the EDMS doc to reserve the number before starting the actual work.
Create the subfolder in DFS
Put the link to the DFS folder in the EDMS doc (feasibility being checked by Christel)

5. To do list
Prepare a template and procedure explaining how to use the system
Create the edms structure
Create the DFS structure
Implement the link from EDMS to DFS