1. Officer Development Overview
Robin Fenton Director of Chapter Support, SCTE Roger Paul Red Rock Chapter President, Wyvern Consulting LLC

2. What is a board?
The board of directors is the governing body responsible for the ultimate direction of the chapter.

3. Qualities of a Good Board Member
Integrity
Open mind
Competence
Sense of humor
Enthusiasm

4. Teamwork
“The way a team plays as a whole determines its success. You may have the greatest bunch of individual stars in the world, but if they don’t play together, the club won’t be worth a dime.”
- Babe Ruth

5. Teamwork
Every chapter leader is responsible for the success or failure of a chapter. Therefore, Teamwork is a must!

6. Characteristics of Effective Teamwork
Clear Purpose
Informality
Participation
Listening
Civilized disagreement
Consensus decisions
Open communication
Clear roles and work assignments
Shared leadership
External Relations
Style diversity
Self-assessment

7. Problems typically experienced by team members
Teams try to do too much too soon.
Conflicts over differences in work styles (and/or personality conflicts).
Too much emphasis on results, not enough on team processes and group dynamics.
Unanticipated obstacle causes team to give up.
Resistance to doing things differently.
Lack of trust.

8. Fiduciary Responsibility
Legal Responsibilities
Duty of Care
Association’s best interest
Protect confidential information
Duty of Loyalty
Undivided allegiance
Avoid conflicts of interest
Duty of Obedience
Bylaws compliance
Aware of affairs of the chapter
Fiduciary Responsibility

9. Legal/Financial Responsibilities
Financials
Tax Status – 501(c)6
Each Chapter is under our IRS Tax ID
Your Chapter Financials are reported to the IRS
Form 990
Legal
Your chapter and board members are covered under our liability insurance however board members have a responsibility to the chapter and the entire society (SCTE) as a whole.
Legal – The chapter is required to comply with all federal, state and local laws. Also, board members are covered under our liability insurance except in cases of fraud or acts of bad faith.

10. Fiduciary Items of Interest for all Board Members
Use funds to accomplish SCTE mission
Make sure there is Supporting & Accurate Documentation
Investments
Credit Card transactions
Expense reimbursements
No advances or loans
No debt financing
Charitable Contributions
Raffle tickets and other games of chance
Cash handling
Chapter Assets

11. Officer Positions President Vice-President Secretary Treasurer
Webmaster

12. President/Vice-President
Roles & Responsibilities
Ensures Chapter Bylaw & Compliance
Oversee Officers & Committee Chairs
Goal Setting (Strategic Planning)

13. Roles & Responsibilities
Secretary
Roles & Responsibilities
Maintain Chapter Records and Documents
Bylaws, Board Meeting Minutes, Meeting Reports, Strategic Plan
Chapter Membership and Participants List
Vendor Contact List
Chapter Board Contact List

14. Roles & Responsibilities
Treasurer
Roles & Responsibilities
Accurate and complete financial records
Supporting documentation
Reasonable and approved expenditures
Transactions that adhere to exempt purpose
No personal benefit to anyone
Submit Quarterly Reports to SCTE
Submit monthly or quarterly reports to Chapter Board Members

15. Roles & Responsibilities
Treasurer
Roles & Responsibilities
Income
No Advertising Income
Disclosure Statement Required
Expenses
Pay by check or debit card
Original invoice or check request
Board must approve all expenses
Cash
QuickBooks

16. Roles & Responsibilities
Webmaster
Roles & Responsibilities
Accurate Chapter Officer List
Chapter Events
Vendor Day
Golf Outing
Chapter Appreciation Event
Training Schedule

17. Board Meetings Board must meet a minimum of 4 times a year
Record board attendance to document absences – may be removed according to bylaws
Need a quorum to vote – note in minutes
Treasurer’s report presented and reviewed at each board meeting.

18. Running Effective Meetings
Focus on decision-making
Hold meetings at suitable site and time
Give proper advanced notice
Focus on the mission
Let board members learn from each other
Have a good time!

19. Technical Training Delegate responsibility of obtaining speakers
Attendance Rosters
Have a list of current SCTE Members
SCTE Video or Certification Presentation
Certificates of Attendance, if requested
Available on CORe
Meeting Report and attendance roster

20. Compliance Requirements
What happens if a chapter is non-compliant with their bylaw?
Conditional Status is a status to identify and help chapters that are having a hard time meeting the compliance requirements. The goal is to have the entire society operating at peak performance.

21. Chapter Leadership Conference
Additional Resources
Chaplist
CORe (Chapter Officers Resources)
SCTE Staff
CLAS (Chapter Leadership Access Site)
Your Regional Representative
Other Chapter Leaders
Chapter Leadership Conference
June – Denver, CO