1. Organizing Your Child’s Information
“Where is that paper
I need?”

2. My Home! Your Home?

3. Why should we organize our child’s paperwork
Why should we organize our child’s paperwork? Doesn’t the school do that?

4. Why should we organize our child’s paperwork
Why should we organize our child’s paperwork? Doesn’t the school do that?
The school record is only part of the picture of your child. You want a complete picture!

5. What does organizing do?

6. What does organizing do?
Good Organization helps you see your child’s progress.
Organizing gives you confidence.
Organizing helps you find your information quickly.

7. What does organizing do?
Organization shows you are involved.
Good records help you ask good questions.
Good records help you spot possible problems.

8. What does organizing do?
Communication!
Organization helps you and the schools COMMUNICATE better.

9. YOU! know more about your child than anyone else. You know their:
Home life
Successes and failures
What works and what does not
Previous teachers and grades
Medical history
Other activities

10. When you are organized you have a clearer picture of your child!

11. Containers for your child’s information: Three ring binders, accordion files or even cell phones and tablets!!!

12. 3 Ring Binder Materials: 3 hole punch, tabbed dividers, plastic sleeves

13. Accordion File Materials: File Folders, an Index of the contents

14. New Technology: Tablets, Phones etc.
Document Organizers/Managers, scanner apps, calendars etc.
Google Play Store and Apple App Store etc.
Practice using apps before the meeting!

15. New Technology: Always keep the original safe!
Paper copies stored in files and electronic copies on multiple storage devises.
Be prepared to share your info or device with every one in the room.
Once you share an image/video or document
it is out there forever.
Did I say to practice using the apps before the meeting?!?!

16. Additional Items: pens, pencils, highlighters, carry bag, calendar, etc.

17. Additional Additional Items for home: Filing cabinets, Plastic storage tubs computer printer/copy machines.

18. What goes into your container?

19. What goes into your container? A Picture of Your Child!

20. What goes into your container?
An index of the contents
IEPs, 504s
Behavior Intervention Plans
Discipline Records
Medical/Psychological Evaluations or test results
Diagnostic reports
Academic evaluations
Communication logs with teachers

21. More What goes into your container?
Recent report cards and progress reports
s, notes and other correspondence with school
Important contacts – telephone numbers of doctors, and private speech, OT, PT, or other therapists etc.
Work samples – homework, class work, tests that show strengths and weaknesses
Standardized test results (EOGs, Benchmarks etc.)

22. Hints! Keep originals in your container,
KEEP COPIES OF EVERYTHING AT HOME
Keep current information in the container
Make sure all papers and information are dated
Keep a record of all significant events like calls from teachers or principals, dates of requests, dates of suspensions etc.
Parent’s Rights Handbook

23. How to organize your MOUNTAIN of paperwork?

24. Two Techniques:
Subject or
Date

25. Create an INDEX and file by:
Do it by Subject!
Create an INDEX and file by:
Evaluations
Work Samples
Correspondence
IEP, BIP, 504 etc.

26. Divide paperwork by month.
Do it by Date!
Divide paperwork by month.
Create an INDEX and keep it in the front of the notebook or accordion file.

27. Use the method that is best for you and your family.
EASIEST IS BEST.
Work on the notebook/accordian/technology when your child is doing their homework!

28. Keep up the GREAT WORK you do and continue to LOVE YOUR CHILD!
Good Luck!
Keep up the
GREAT WORK
you do and continue to
LOVE YOUR CHILD!

29. David Holler hollerd@pitt.k12.nc.us Text or call 252-414-0594
Resources
David Holler
Text or call

30. OUTLINE Why Organize? Containers? Contents of containers?
How to organize contents of containers.