1. Role, Responsibilities and job Description of Local Planning Agency TUPOKSI BAPPEDA
Week 6

2. Roles Policy Making Coordination Think-Thank Administration
Planning (RPJP/Long term, RPJM/Mid, SKPD/Short)
Budgeting
Urgent issues – big scales
Policy Making
Coordination and policy formulation on development planning
Coordination on financial resources (Foreign and domestic investor)
Coordination on responding immediate/urgent issues
Coordination
Policy studies on development planning
Facilitating planning agencies
Cooperation with universities and professional organization
Think-Thank
Planning document management
Drafting and report making of development implementation monitoring
Drafting and making report on evaluation result
Advising and general administrative service
Administration

3. Role, responsibilities and job description of BAPPEDA
The unit that responsible for drafting and implementing the local policy on development planning and responsible for evaluating the implementation of the plan

4. Bappeda Role and Responsibility (Permendagri 56/2010 amended Regulation N0. 57/2007 tentang Juknis Penataan Organisasi Perangkat Daerah/Techinical Guidance – local organization structure)
Local Planning Agency (Bappeda) as a government unit that responsible for:
Local development planning policy,
Coordination on drafting local plan which consists of vision, mission, objectives, strategy, programs and activities of each unit in the local government.

5. Top-down and bottom-up process
Role and responsibilities of (Local Planning Agency) in planning process
Using scientific methods and framework- research by unit
Technocratic process
Involving all stakeholders, through Musrenbang (public meeting)
Participative
Implemented through every level of government
Top-down and bottom-up process

6. Role and responsibilities of (Local Planning Agency) in Planning Process
Drafting
First draft of Local Development PLan
Stakeholders meeting for finalizing the Plan
Final draft of Local Development PLan
Monitoring
Head of Bappeda is collecting and analyzing the monitoring result of the implementation of development plan from every local government unit (SKPD).
Evaluation
Head of Bappeda making evaluation report from every local government unit (SKPD).
Evaluation report is used for the next planning cycle

7. Passed as local act/regulation
Role and responsibilities of Local Planning Agency in drafting Local Development Plan
Vision & mission
Refer to national planning
Draft RPJPD
Stakeholders meeting RPJPD
Final draft
Passed as local act/regulation
Technocratic process by Bappeda
Bappeda
draft RPJPD
Involvement of community
DPRD/ Legislative

8. Role and responsibilities of Bappeda (Local Planning Agency) in drafting RPJMD
(1)
Vision, Mission, Program Elected Official
Bappeda initial draft of RPJMD
Vision, Mission of Elected Official
Local development strategy
General Policy
Local Economic State
Program of unit at local gov
(2)
Strategic planning of SKPD
Program SKPD
(3)
Bappeda holds stakeholders’ meeting
(4)
(5)
Local Dev Plan is passed
Bappeda final draft of RPJMD
Vision, Mission of Elected Official
Local development strategy
General Policy
Local Economic State
Program of unit at local gov
(6)
(7)
Used as a guide for drafting annual plan

9. Role and responsibilities of Local Planning Agency in drafting Annual Development Plan (RKPD)
Drafting Renstra SKPD
Units’ Programs
(9)
Bappeda makes initial draft of RKPD
Local Development Priorities
General Policy
Local economic platform  Indicative budget
Units’ Programs
Stakeholders Meeting (SM)
Village/Sub-district
(10)
(11.b.)
(11.a.)
District SM *Macrh
Units’ Programs synchronization
Budget harmonization
Bappeda makes final draft of RKPD
Local Development Priorities
General Policy
Local economic platform
Units’ Programs
(12)
Provincial SM *April
Central gov. representative
Units’ Programs synchronization
Budget harmonization
(14)
(15)
(13)
RKPD is passed
As a guide for drafting local budget (APBD)
National SM *April
Unit Program Synchronization
Budget harmonization

10. Monitoring Function Chapter VI, Part I, Article 45
Monitoring is under the Governor/Head of the district supervision which is implemented by Local Planning Agency
Monitoring program that carried out by Local Planning Agency consists of monitoring, supervision, and follow up from various problems that do not meet the objectives of development plan
The head of local planning agency reports monitoring result to the head of the district/governor, including recommendation and follow up action needed

11. Evaluation function Pasal 48
Evaluation is under the Governor/Head of the district supervision/responsibility which is implemented by local planning agency
Evaluation by Bappeda consists of :
Rating or scoring the implementation of planning process and program implementation and local development activities
Collecting, analyzing and drafting the evaluation in order to meet the objective of local develoment plan

12. Organizational Structure
Head of Bappeda
Secretariat
Economic division
Social and cultural division
Physical and infrastructure division
Research, development, data and report division
Capital Investment Division
Technical Implementation Unit (UPT)
Functional Unit

13. Head of Bappeda and Capital Investment
Functional Unit
Secretariat
Economic Division
Social and Cultural Division
Physical and Infrastructure Division
Research, development, data and report division
Capital Investment Division
Technical Implementation Unit (UPT)

14. Role of Head of Planning Agency Kepala Bappeda (Law No 25 SPPN)
Head of Local Planning agency responsible for:
Preparing the local Long-term Development Plan
Holding stakeholders meeting
Formulating the final draft of local development plan based on the stakeholder meeting
Preparing the local Medium-term Development Plan based on vision, mission, and program of head of district into the development strategy and policy

15. Lanjutan (UU No. 25, 2004)
Pasal 18, ayat (2) : “Kepala Bappeda menyusun rancangan akhir RPJM Daerah berdasarkan hasil Musrenbang Jangka Menengah Daerah”;
Pasal 20, ayat (2) : “Kepala Bappeda menyiapkan rancangan awal RKPD sebagai penjabaran dari RPJM Daerah”;
Pasal 21, ayat (4) : “Kepala Bappeda mengkoordinasikan penyusunan rancangan RKPD dengan menggunakan RENJA-SKPD”;
Pasal 22, ayat (4) : “Kepala Bappeda menyelenggarakan Musrenbang penyusunan RKPD”;
Pasal 24, ayat (2) : “Kepala Bappeda menyusun rancangan akhir RKPD berdasarkan hasil Musrenbang” ;
Pasal 28, ayat (2) : “Kepala Bappeda menghimpun dan menganalisis hasil pemantauan pelaksanaan pembangunan dari masing-masing SKPD”;
Pasal 29, ayat (3) : “Kepala Bappeda menyusun evaluasi pembangunan berdasarkan hasil evaluasi SKPD”

16. Secretariat (1) Job-des:
Coordinate and provide administration service including:
General affair and staff subdivision,
Finance subdivision
Drafting activities plan subdivision. 

17. Secretariat (2) Function :
Drafting technical policy and annual activity plan as well as development plan with Bappeda office
Managing general administration and staffing
Managing program on activity plan drafting and financial administration.
Responsible for regulation implementation, organization and management as well as public relation

18. Economic division (1) Job-des:
Coordinating and drafting development plan on the area of: agriculture, cooperatives , small and medium scale business, industry, trade, transportation, labor, energy and mineral resources
Function :
Coordinating and drafting the annual development plan on the area mentioned aboved

19. Economic division (2) Consists of:
Agriculture, Cooperative, Small and medium business, industry, and trade sub-division; Coordination, planning, collecting and analyzing data, monitoring and evaluation
Transportation, labor, energy and mineral resources sub-division Coordination, planning, collecting and analyzing data, monitoring and evaluation

20. Social and Cultural Division (1)
Job-des:
Coordinating and drafting the development plan in the area of: education, art and culture, youth, sport, health, community participation, information and communication, social, religion, demography, community empowerment, women empowerment, family planning and tourism
Function :
Coordinating and drafting the annual development plan on the area mentioned above

21. Social and Cultural Division (2)
Consist of:
Governance Sub-division Coordination, planning, collecting and analyzing data, monitoring and evaluation on education, art and culture, youth, sport, health, community participation and information and communication
Social, Culture and Tourism Sub-division Coordination, planning, collecting and analyzing data, monitoring and evaluation on social, religion, demography, community empowerment, women empowerment, family planning and tourism

22. Physical and Infrastructure Division (1)
Job-des:
Coordinating and drafting the development plan in the area of environment, spatial planning, land management, housing, public facilities, roads, post and telecommunication and irrigation/water management
Function :
Coordinating and drafting the annual development plan on the area mentioned above

23. Physical and Infrastructure Division (1)
Consist of:
Environment and Spatial Planning Sub-division Coordination, planning, collecting and analyzing data, monitoring and evaluation on environment, spatial planning, land management,
Housing and Public Facilities Sub-division Coordination, planning, collecting and analyzing data, monitoring and evaluation on housing, public facilities, roads, post and telecommunication and irrigation/water management

24. Research, development, data and report division (1)
Job-des:
Coordinating and drafting the development plan in the area of economy, social and culture, physic and infrastructure, collecting data, statistic, analyzing and evaluating, monitoring and drafting development implementation report, its statistical information and documentation.
Function :
Drafting the technical policy and implementation on the area mentioned above

25. Research, development, data and report division (2)
Consist of:
Research and Development Sub-Division: planning and implementing research and development in the area of economy, social and culture, physic and infrastructure
Statistic, Data and Report Sub-Division: planning and implementing collecting data, statistical program, analyzing and evaluating, monitoring and drafting development implementation report, its statistical information and documentation including cooperation among various units, developing statistic network, survey etc

26. Capital Investment Division (1)
Job-des
Coordinating capital investment
Function:
Drafting technical policy and program implementation on promotion, investment cooperation, investment monitoring and assistance

27. Capital Investment Division (2)
Consist of :
Promotion and Investment Cooperation Sub-division: implementing program on promotion and investment cooperation, including plan drafting, evaluating all investment application, supporting the infrastructure for investment, managing data and promotion
Investment monitoring ad assistance Sub-division: Implementing program on investment monitoring and assistance, coordination, permit, and controlling local investments.

28. Technical Implementation Unit (UPT) Functional Unit
Are operational units of Bappeda and Capital Investment
Functional position is determined based on expertise and specialization needed
These units are responsible to assist local government based on local need and their expertise
These units are supervised by senior staff who is appointed by the Bappeda
The number of expertise (UPT/FU) are determined base on need and work load

29. Management (1)
It is required to implement key work principal such as coordination, integration and synchronization both internal and external among units within local government as well as with other institutions.
Every head of the unit have to supervise its staff . If there is problems have to be resolved based on laws and regulations
Every head of the unit is responsible to lead and coordinate of the sub-units and their staffs as well as to guide and advise the task

30. Management(2)
Every head of the unit is required to follow the rule and responsible to their head and prepare report as it is scheduled
Each report received by the head of the unit is required to be analyzes and be used as materials for drafting further report and for giving the direction to his/her employee.

31. Susunan Organisasi Badan Perencanaan Pembangunan Daerah (Riau)
a. Kepala Badan b. Sekretariat, terdiri dari : 1. Sub Bagian Umum dan Kepegawaian 2. Sub Bagian Keuangan dan Perlengkapan 3. Sub Bagian Perencanaan dan Pengendalian c. Bidang Sosial Budaya, terdiri dari : 1. Sub Bidang Sumber Daya Manusia 2. Sub Bidang Sosial Dan Budaya d. Bidang Ekonomi, terdiri dari : 1. Sub Bidang Pertanian 2. Sub Bidang Ekonomi e. Bidang Fisik dan Prasarana, terdiri dari : 1. Sub Bidang Prasarana Wilayah 2. Sub Bidang Tata Ruang dan Sumber Daya Alam f. Bidang Pendataan Kerjasama, Penelitian, Pengembangan dan Evaluasi, terdiri dari : 1. Sub Bidang Pendataan dan Kerjasama 2. Sub Bidang Penelitian, Pengembangan dan Evaluasi. g. Kelompok Jabatan Fungsional.

32. Contoh: Struktur Bappeda Kuningan, Jabar
a. Kepala Badan.
b. Sekretaris, terdiri dari :
        1)   Sub Bagian Umum;
        2)   Sub Bagian Keuangan;
        3)   Sub Bagian Program.
c.  Bidang Sosial Budaya dan Pemerintahan, terdiri dari :
        1)   Sub Bidang Sosial Budaya;
        2)   Sub Bidang Pemerintahan.
 d.  Bidang Ekonomi, terdiri dari :
        1)   Sub Bidang Ekonomi Hulu.
        2)   Sub Bidang Ekonomi Hilir. 
e. Bidang Fisik dan Lingkungan Hidup, terdiri dari :
        1)   Sub Bidang Fisik.
        2)   Sub Bidang Lingkungan Hidup.
f. Bidang Penelitian, Pelaporan dan Evaluasi, terdiri dari :
       1)   Sub Bidang Penelitian;
       2)   Sub Bidang Pelaporan dan Evaluasi.
g. Kelompok Jabatan Fungsional.