1. Election Situation Room Professional Development Training
Welcome
Election Situation Room
Professional Development Training
AfRO

2. Planning and preparation for an ESR
DAY 3
Planning and preparation for an ESR

3. The architecture for operating an ESR
Irregularities
Election results & turn-out
Violence
etc.
Election experts
Programme coordinator
Political analyst
Gender expert
Media expert, etc.
Leaders and CSO personalities,
International Observers
Remedies
EMB
Government
Judiciary
Etc.
Technical Room
Intermediate Room
Political Room
Domestic Observers
Polling station
Data collection & verification
Data analysis
Using data
Others
Information
Knowledge
Intelligence

4. 3.1.2 Establishing teams within an ESR architecture
Role-play, and then debrief with the following questions:
What is the role/function of each of the rooms?
How does the team in each room undertake its work?
What is the nature of the interrelationship between the various rooms?
How can the work of each of the rooms be enhanced?

5. 3.2.1 Expertise required for each room
Youth alert and analysis team, computer-literate, for the collection of data from field observers via OpenESR
The statistician, the database manager, web portal and social networks moderator
Headed by a Coordinator (Computer specialist), it regularly reports on the voting as well as incidents
Recruited election, legal, gender and disability, political, media analysts/experts
Activity managers: civic education, media monitoring, electoral violence monitoring
They receive incident checklists, analyze and interpret them before transmitting them to the Political Room
They prepare drafts for reports, statements, and press releases
Legal persons recognized for their probity and impartiality
Representatives of donor agencies and EMBs
They are responsible for key issues related to the electoral process
If needed, they refer to EMBs or their representatives, politicians, and the media to provide adequate solutions
The Communication and Information-Pool Coordinator
The Logistics and Security Manager
The Financial Manager
TECHNICAL ROOM
POLITICAL ROOM
INTERMEDIATE ROOM
TECHNICAL SUPPORT TEAM

6. 3.3.2 Main qualities of the leader of the…
Familiarity with a variety of approaches and tools that can be used in facilitating group work
Logistics management skills
Accounting skills
Security and safety skills
Human resource management skills
Computer technician skills
Add more
ESR Technical Room

7. 3.3.3 Main qualities of the leader of the…
Knowledge of the different types of roles and functions required to ensure a good implementation of the process
Cultural sensitivity, or the ability to adjust to diverse situations
A collaborative working style
Skilled and influential communicator
Add more
ESR Political Room

8. 3.3.4 Choosing a chairperson for an ESR
Rank the following personality from 'most preferred' to the 'least preferred’:
A popular local musician
A retired seasoned diplomat in an opposition party
A sports person who had just won an Olympic medal
A reputable university vice chancellor who is affiliated to the ruling government.
A youth leader for a network for peace
A former head of state of a military regime
A current chairperson of a religious organization
The head of a donor organization
A member of the supreme court
A serving army general

9. 3.4. Formalization of CSO relations for ESR coordination
Assign & develop
Group 1: Terms of Reference
Group 2: Code of Conduct
Group 3: Memorandum of Understanding
Focus on the following:
Mutual knowledge and conviviality
Information sharing
Communication
Visibility
Cohesion
Expected code of conduct
Clear roles responsibility sharing

10. Enhance effective communication Engender responsiveness
3.5.1 ESR legal & non-legal framework agreement with state institutions
Main reasons:
Enhance effective communication
Engender responsiveness
Establish feedback mechanism
Foster joint ownership

11. Develop a Professional Code for media reporting during election.
3.5.2 ESR legal & non-legal framework agreement with state institutions
Each group must work on an accountability mechanism for one of the following stakeholders by focusing on the main reasons:
Group 1
Group 3
Group 3
Group 4
Develop a framework agreement between CSO and Political parties indicating the need to respect a set of Code of Conduct for political parties.
Design an MOU with an EMB to accept an ESR initiative as a two-way feedback mechanism to support the electoral process.
Develop a Professional Code for media reporting during election.
Develop a Term of Reference for collaboration and indicating the expected role of the security service for an ESR and an upcoming electoral event.

12. 3.6.1 Establishing an ESR data management system
Definitions
Data:
Facts collected together for reference or analysis
Data Management:
How data is collected, processed, transmitted, stored and retrieved

13. 3.6.2 Establishing an ESR data management system
Field observers to develop a list of data on dysfunctions
Technical Room processes the data into information
Intermediate Room to analyses information to produce specialized knowledge
Political Room to discuss the knowledge and to produce 'intelligence'

14. 3.6.3 ESR data management system
Information
Knowledge
Intelligence
ESR
Observers
Technical
Room
Intermediate Room
Political Room