2. FP7 Post Grant Open Access Pilot:
Gwen Franck
LIBER, EIFL
FP7 Post Grant Open Access Pilot:
Two years in: the results
_National OpenAIRE workshop, Slovakia

3. The FP7 Post-Grant Open Access Pilot
What is it?
How to apply?
Conditions, eligibility, workflows
Statistics & Results
What are the results of the first two years of the Pilot?
_National OpenAIRE workshop, Slovakia

4. The FP7 Post-Grant Open Access Pilot

5. What did we do? Start date: May 30 2015 / *End date: April 30 2017
What we did/are still doing:
APC/BPC Reimbursement
‘Alternative Funding Mechanism: support of 11 non-APC based OA publishing initiatives to improve their work
Investigate and test pre-payment agreements with OA publishers and block grants with institutions
Report + Roadmap: “Towards a competitive and sustainable open access publishing market in Europe”

6. The FP7 Post-Grant Open Access Pilot
via
Eligibility criteria:
Project ended but not more than two years ago
Non-hybrid journals only
Limited amount of publications per project
Funding cap of 2000€ per article or 6000€ per book
AIM:
support projects that had their budgets written before any H2020 open access policies in place
gather a significant set of data re:APCs to support any future policy actions
CONTINUES UNTIL END OF FEBRUARY 2018:

7. Alternative Funding Mechanism
support non-APC based OA publishing initiatives
AIM:
Allow these initiatives to make substantial improvements to their infrastructure and workflows, covering areas such as OpenAIRE compliance, DOAJ registration, licensing, versions of published articles, ...
Explore how non-APC Gold OA can be sustainable via alternative funding models
Results of the first call:
New call with focus on scalable and sustainable business models:

8. Pre-payment agreements
Currently:
Publishers: Copernicus, Wiley, BioMedCentral, BMJ and Ubiquity Press
Institutions: Radboud Nijmegen, Bielefeld Germany
AIM:
Experiment with decentralized forms of reimbursement management
Design feasible workflows

9. Report and Roadmap:
“Towards a competitive and sustainable open access publishing market in Europe” + Annex evaluating the FP7 Post Grant Open Access Pilot
AIM:
create an evidence and data-based report sketching scenario’s to achieve a sustainable OA publishing market
+ an accompanying Roadmap listing concrete actions to achieve this, based on stakeholder participation

10. How to apply?

11. How to apply: http://postgrantoapilot.openaire.eu
It is possible to apply as an author, or on behalf of an author at your institution/project
The project coordinator will always be informed of the submission

12. How to apply: CONDITIONS:
Project needs to be eligible (i.e. FP7, ended but no longer than 2 years ago upon acceptance of publication)
No more than 3 publications per project
Full Open Access Journal – no hybrids
Openly licensed (if possible)
Publication needs to be deposited in a repository and link provided
Funding caps: 2000€ for an APC / 6000 € for a BPC
Publisher invoice should be addressed to OpenAIRE (p.a. Athena Research Centre) OR original invoice should be combined with a request for reimbursement from institution/project/individual to OpenAIRE
Book/monograph: publisher needs to agree with our technical requirements

13. Full Open Access Journal
All articles in the journal are OA – i.e. immediately available online, free of charge for end user
Check DOAJ.org, or get in touch with me
Individual articles can be OA, but the journal as a whole remains subscription based
Often named ‘author choice’, ‘optional OA’ etc.
Journal publisher collects public funds twice: once via author fees, and once via subsrictption charges
Hybrid Journal
This is where you type in the event

14. Licenses? Think before you apply!
An ‘open’ license allows for:
See: and
Access
CC BY-NC-ND is not an open license!
(commercial) reuse
Redistribution
Adaptations such as translations, …
As long as the original author is properly credited
Paying a big author fee for a restrictive license is a waste of money!
This is where you type in the event

15. PROCEDURE: Create a user account
Homepage: enter project ID/Acronym and check eligibility
Eligibility check is automatic, based on OpenAIRE API
End date
# of publications
Project Coordinator gets an automatic notification, can object against funding
Service is ‘agnostic’ – first come, first served
Create a user account
Homepage: enter project ID/Acronym and check eligibility
Eligibility check is automatic, based on OpenAIRE API
End date
# of publications
Project Coordinator gets an automatic notification, can object against funding
Service is ‘agnostic’ – first come, first served

18. Invoice needs to be attached
Publisher issued: Addressed to Athena Research Centre
If invoice is paid for by institution: original invoice + request for reimbursement addressed to ARC
NO or INCORRECT invoice: no approval (status: ‘conditionally approved’)

19. Status: Check and approval is a manual process conducted by OpenAIRE
Submitted
Approved
Rejected
Conditionally approved
Transferred to pre-paid fund
Check and approval is a manual process conducted by OpenAIRE

20. Keep in mind: We cannot pay for invoices that are not addressed to us
Submitting is easiest when you already have the doi and invoice
First come, first served. Talk to your project coordinator!
Doubts about eligibility term, technical issues? Get in touch at

21. Statistics & Results

22. The data extracted from the portal on April 30th 2017, show that until then € 1 317 305 had been spent on APCs and BPCs. If we include the prepayment agreements (another € 180 958), this leads to a total amount spent of ca €
D 5.4 (dataset: doi: /zenodo )
This is where you type in the event

23. Statistics as shown on the site in October 2017:
888 publications from 666 projects have been approved for funding since 1/1/2015. A total of 1,444,611 EUR has been paid for APCs, with an average of 1,736 EUR per publication:
662 articles with an average of 1,457 EUR
55 books with an average of 5,517 EUR
11 book chapters with an average of 1,154 EUR
Out of 813 paid requests, 699 have a DOI.

24. Most popular journals and their average APC
Nr of publications funded
Publisher
Average APC paid
Scientific Reports 91
Nature Publishing Group
€ 1179
PLoS ONE 73
Public Library of Science (PLoS)
€ 1333
Nature Communications 34
Springer Nature
€ 1996
Sensors 22
MDPI AG
€ 1601
Atmospheric Chemistry and Physics* 21
Copernicus GmbH
€ 1472
Optics Express 17
Optical Society of America
€ 1838
Biogeosciences* 16
€ 1308
Frontiers in Plant Science 14
Frontiers Media SA
€ 1869
BMC Genomics* 13
BioMedCentral
€ 1716
Frontiers in Microbiology 11
€ 1625
Cell Reports 10
Elsevier BV
€ 2000
Ecology and Evolution*
Wiley
€ 1226
Environmental Research Letters
IOP Publishing
€ 1501
Frontiers in Psychology
€ 1585

25. Average APCs and BPCs paid
Number
Average author fee paid
Total fees paid
Articles
786
€ 1 477 €
Monographs 59
€ 5 364 €
Total
845
€ 1 747 €

26. €1 452 The MEDIAN article processing charge paid
This is where you type in the event

27. Final remarks: Open means Open Metadata Pilot, not structural support
FP7
No embargoes, use a truly open license, deposit in a repository
This Pilot is for FP7 projects only
Metadata
Pilot, not structural support
A complete application = a quick reimbursement process
OA publication costs should be a a budget post in your project proposal
No Hybrids
Paying author fee is not only way to OA
We do not fund ‘double dipping’
Non-apc based publishing, OA through self- archiving in repositories (‘green’ route)
Logo’s from

29. Gwen Franck
skype: gwen.franck1
@openaire_eu
@g_fra