1. How to get the most of Outlook
Presented by Scott Hoff

2. “Life Saving” General Tech Tips
Ctrl + C = Copy
Ctrl + X = Cut
Ctrl + V = Paste
You need at least two monitors!

3. Keyboard Shortcuts Email Shortcuts Ctrl+R: reply to email
Alt+R: reply to all in or switch to the work week
Alt+W: forward or switch to the weekly calendar view Think “W” In Forward

4. Adding the BCC Field to Outlook
New Installs of Outlook are Missing BCC
Steps to Turn on:
Open New
Navigate to “Options” Ribbon
Click “BCC” Button

5. Avoid Retyping Same Emails with Quick Parts
Start Off With Blank
Select Desired “Quick Part”
Tweak Text of and Send

6. Outlook Filters Possible Filters Review Only Unread Emails
Are Flagged for Follow Up
All messages from a specific person:
Filter based off of category

7. Outlook Filters Show Unread Emails Time Filters
Inbox  Filter on Date Received
Outbox  Filter on Date Sent

8. Outlook Filters
Filter on Flagged Status
Filter on Category

9. Outlook Filters – Filter by Sender
Right Mouse Click on Gray Section and click on “view settings”
Click On Filter Button
Type Name of Sender

10. Conditional Formatting
Set up rules as to how you display our .

11. Conditional Formatting
Right Mouse Click on Gray Section and click on “view settings”
Select Conditional Formatting

12. Conditional Formatting
Click Add to Create New Condition
Click Font Under New Name to Specify Formatting
Click on “Untitled to Rename Rule”

13. Conditional Formatting
You must provide Outlook with the conditions for the conditional formatting
Provide the conditions and click OK
will display according to the font settings you specified

14. Create Rules to Manage Your Email
Make your life easier

15. Select that you want to forward the email and select the recipient
Scenario 1: You ALWAYS forward mail from a certain person to your colleague but you also want to read it yourself.
Within rules wizard, select that you want to apply to all from a certain address
Select that you want to forward the and select the recipient

16. Scenario 2: Someone always consistently sends you s that you want to forward and delete (with consistent subjects)
Rule triggers if from the chosen person AND subject matches
Set rule to forward and delete

17. Scenario 3 – Automatically assign category to email from a certain email
For all s from the newsletter, attach the category of “read”
Select the category to assign