1. Report from WP2: Dissemination, Communication & Outreach (DCO)
Ryszard Romaniuk, WUT Kate Kahle, CERN
14 April 2010
EuCARD First Annual Meeting

2. Contents of presentation
The purpose of DCO [RR]
Work Package DCO contacts [RR]
Dissemination & Outreach [KK]
Website, Newsletter, Outreach, Documentation, Publications [KK]
Monographs [RR]
Plans for Year 2 [RR]

3. The purpose of DCO
The purpose of the DCO (WP2) is to continuously organize and implement efficient communication inside and outside the consortium
Two tasks:
Task 2.1: DCO Coordination & Communication
Task 2.2: Dissemination & Outreach

4. WP DCO Contacts Task 2.1 DCO Coordination & Communication
Established a network of Work Package DCO liaisons
WP1-Management: Catherine Brandt, CERN
WP3-NEU2012: Silvia Pascoli, University of Durham
WP4-AccNet: Frank Zimmermann, CERN
WP5-HiRadMat: Ilias Efthymiopoulos, CERN
WP6-MICE: Norman McCubbin, STFC; Alain Blondel, UNIGE
WP7-HFM: Ezio Todesco, CERN
WP8-ColMat: Ralph Assmann, CERN
WP9-NCLinac: Erk Jensen, CERN
WP10-SRF: Olivier Napoly, CEA-DSM
WP11-ANAC: Marica Biagini, INFN-LNF
DCO liaison meeting scheduled during annual meeting: Thursday 15 April at lunchtime

5. Dissemination & Outreach
Task 2.2: Dissemination & Outreach
EuCARD web site
Periodic EuCARD Newsletter
Awareness raising activities including Education & Public Outreach
Web-based project management tools
Publication database
Series of EuCARD monographs on advanced accelerator technology

6. Web site http://cern.ch/eucard
Deliverable sent to EC
“D2.2.1: EuCARD web site implementation” (M1)
Web traffic increasing
Home page redesigned in February 2010
Website visits from Apr’09 to Feb’10 total visits (blue) from 419 to 2359, unique visitors (red) from 197 to 885
Previous design
redesign

7. Newsletter Four issues published Subscribers
Increased from 211 to 497
All EuCARD members
+ related projects
+ requests via website
Send your news to

8. Outreach
Awareness raising activities including Education & Public Outreach
Articles in press and journals e.g. CERN Courier
Wikipedia article in multiple languages
Outreach web pages
General public page
Project results, including first publications
Related projects: greater exchange foreseen
Glossary of relevant accelerator vocabulary
Industrial partners: general offer from EuCARD to industry
Education: links to relevant courses, conferences and schools.
Send material to

9. Documentation Web-based project management tools
Sharepoint Collaborative Workspace (in collaboration with WP1)
Engineering and Equipment Data Management Service (EDMS)
Access issues resolved
External account holders now ok
Use for
Deliverables, activity reports etc
Uploads via Intranet
Downloads via public site
Advantages
Avoids multiple copies
One file linked to multiple places
Can log comments & versions
Restricted or public

10. Publications: Database http://cdsweb.cern.ch/collection/EuCARD

11. Publications: Front Page
Publication number
Automatic Front Page added by the database
First author “et al” if multiple authors
Date submitted to database
Acknowledgement text
Work Package named
URL to access electronic copy

12. Publications: Statistics
How many publications from each WP are in CDS:
Date: ; together – 77
WP1 – 10 (start of the project required broader publicising)
WP2 – 19 (same as above, will be difficult to keep the rate)
WP3 – 3
WP4 – 1
WP5 – 0
WP6 – 0
WP7 – 3
WP8 – 0
WP9 – 19
WP10 – 22
WP11 – 1

13. Monographs Available information: EuCARD Monographs web page
EuCARD Series Volume list (current)
Ordering a copy
Publisher details
Information for Authors
EuCARD Monographs web page
Publisher web page

14. Monographs EuCARD Series: 6 volumes now published
Vol.1. J.Sekutowicz, Multi-cell Superconducting Structures for High-Energy e+e- Colliders & Free Electron Laser Linacs
Vol.2. K.Pozniak, TRIDAQ Detector Systems for High Energy Physics Experiments
Vol.3. Z.Szadkowski, Triggers for the Pierre Auger Observatory, the current status and plans for the future
Vol.4. R.Aleksan, O.Napoly, Coordinated Accelerator Research in Europe, Summary of Project Achievements
Vol.5. H.Mais, Some topics in beam dynamics of storage rings
Vol.6. G.Sterbini, An early separation scheme for the LHC luminosity upgrade

15. Monographs EuCARD Series: 6 volumes foreseen
Vol.7. T.Czarski, Complex envelope control of pulsed accelerator field in superconducting cavity
Vol.8. G.Kasprowicz, Methods and algorithms for beam intensity and position estimation
Vol.9. P.Grybos, Front-end electronics for semiconductor detector systems in HEP
Vol.10. K.Czuba, Master oscillator in accelerator systems
Vol.11. T.Plawski, CEBAF LLRF upgrade
Vol.12. Claire Antoine, Physics methods for SRF Surface Characterization
We encourage potential authors to contact us

16. Plans for Year 2 Plans for Year 2
Work with DCOs to enhance flow of information
Develop EuCARD web pages
Get news from work packages for newsletter
Increase subscriptions to the EuCARD Newsletter
Develop integration of EDMS and CDS with EuCARD web pages
Encourage publications to be submitted into database
Publish several volumes of EuCARD monographs
Encourage WP coordinators to publish technical results in the EuCARD monograph series

17. Promote your Work Package
Publicise your work package achievements via public website:
Supply text and images for
work packages web pages
outreach pages for industry, academia and public
Add your events to the Events calendar
Add your news to the Newsletter and / or News flash
Send material to
Any Questions?