1. Let’s welcome
Your discussion and
AGENDA SHOW.

3. Module 5
Unit 1
Meetings

4. Warming Up
Let’s watch a video:
How to run a meeting effectively

5. Something Learnt APOLOGIES I now call for any apologies.
I move that these apologies be accepted.
Seconder.
Those in favour please say Aye. Against?
Carried.

6. Meeting Vocabulary-2 1 substantive
a motion that has been amended by the
meeting is called a substantive motion

7. Meeting Vocabulary-2 2 adjourn
close meeting for the time being and reconvene it later

8. In the meeting:
If there is no further business and no
objection, the meeting will adjourn.
Since there is no objection, the meeting
is adjourned.

9. In meeting minutes:
The meeting adjourned at 7:30 pm.

10. A: I move to recess for 5 minutes.
Pres: It is moved and seconded to recess for 5 minutes. Those in favor of the motion to recess for 5 minutes, say “aye.” Those opposed, say “no.” The “noes” have it, the
motion is lost, and we will not recess for 5 minutes.

11. 3 quorum
the minimum number of people who must be present for the meeting to conduct business and take decisions
The motion made is invalid since there’s no quorum.

12. 4 office

13. 5 adopt
to approve and accept (accounts, reports, or
recommendations)
The first matter of business is to adopt the
minutes of last meeting.

14. 6 VOTING AT MEETINGS

15. There are several ways of voting. Choose
the one most appropriate to your situation.
E.g.
Don’t opt for a secret ballot when you know
everyone in the room agrees on an issue.

16. General agreement
Do we all agree that...?
Does anyone disagree?

17. Verbal
Those in favor say “aye”, against?

18. Show of Hands
Let’s have a handshow.

19. individual vote---turn for your view
What’s your view, Martin?

20. secret ballot---vote on paper
“Let’s vote by ballot for the two
nominees . Joe and Jenny please count
the votes.”

21. proxy---give someone else the power to
vote
“Proxy votes are permitted only if they are cast in writing a week in
advance.”

22. the casting vote
the deciding vote used by the presiding
officer of an assembly when there being a
tie
“ I’ll give my casting vote to the ayes.”

23. Let’s practice!
1 There was a quorum, _________ is the attendance sheet of the members who attended the meeting.
a. attachment
b. attached
c. attaches
d. attaching

24. Let’s practice!
2 The meeting concluded that the proposal sent to the Chinese Antiquities Council will be withdrawn. It will be ________ until further notice.
3.a. on called
b. on hold
c. on fold
d. on told

25. Audio 1 Exercise 1: What’s in the photo?
Study the following picture carefully.
Then listen to the audio clip that follows.
Exercise 1: What’s in the photo?

26. Question: Which of the following statements is true about the picture?

27. Agreeably

28. Audio 2 Exercise 2: Fill in the details
Listen to the following audio clip once
then try to answer the exercises that
follow.
Exercise 2: Fill in the details

29. Audio 2 Read the following sentences carefully. Try to
supply the missing word or phrase based on
the listening clip.
1. “This meeting will come to ________”
2. “These laws cannot be _________ because of the Chinese Antiquities Council”
3. “The next item on the agenda is the __________”

30. Audio 2 Read the following questions about the
audio clip then choose the best answer
from the four choices.

31. CHOICES 1. How many members were absent in the meeting? a. 1 b. 2 c. 3
d. 4

32. CHOICES 2. Who read the minutes of the previous meeting?
a. the chairman
b. the president
c. the reader
d. the secretary

33. CHOICES 3. What kind of meeting was the previous meeting? a. normal
b. regular
c. special
d. irregular

34. CHOICES 4. What was the next item of the agenda? a. corrections
b. correlations
c. correspondents
d. correspondence

35. CHOICES
5. Were there any corrections made in the minutes of the previous meeting?
a. no
b. yes
c. maybe
d. not mentioned

36. Board of Directors Meeting
Conversation 2
Board of Directors Meeting

37. Vocabulary 1 waive Can I ask to waive the reading items? 2 remove
Does anyone wish to remove any item from the consent agenda?
3 file
If there’s no more discussion the report will be filed.

38. Vocabulary 4 upscale Retail is going upscale in this market.
5 patronize
When shopping in downtown areas,
customers will also patronize eating and
drinking places.

39. Eating &Drinking Place in Wanda Plaza

40. Vocabulary 6 isolate Wal-Mart seeks to isolate one segment of
the population that shops at a particular
store and gear the products toward their
needs.

41. complimentary complementary Vocabulary 7 complementary
When we have competing target
customer with Wal-Mart what type of
complementary merchandise can sell.
complimentary
complementary

42. Discussion:
Functioning Language

43. 1
Chairperson Skills

44. 2
Requests

45. 3
Give Opinions

46. give your opinion ---not as facts
In my opinion...
As far as I’m concerned...
If you ask me...
The way I see it is this...

47. 5
Agree with a Point

48. agreeing I agree . In that case, I agree. I'll go along with you.
I couldn't agree more.
That's right.
I concur.
Absolutely!

49. 6
Seek Clarification

50. seeking clarification
Are you suggesting that someone could
get hurt?
Are you saying that someone could get
hurt?
Do you mean someone could get hurt?
Are you implying that someone could get hurt?

51. 8
Hedge

52. [1] I take your point about punctuality, but clocking in and out would not be very popular.
[2] I understand what you’re saying about the needs of each department, but each department must be treated in an appropriate way.
[3] I see/know what you mean, but we must look at the human factors as well as the numbers.
[4] I hear where you’re coming on this, but we must remember this is an advertising agency, not a car factory.

53. 9
Disagree with a point

54. polite disagreement I'm afraid I'm not convinced.
I don't entirely agree.
I'm not sure about that.
I can't agree with you there.
I don't think that's quite correct.

55. Assignment:
1 Decide the number of members in discussion at the meeting in Conversation 2.
2 Find a group of the same number of members and roleplay the conversation.
3 Functioning Language Show

56. Video
Let’s watch a video:
A Business Meeting.