1. Provision of Supply, Install and Configuration of HP Servers and High Speed Network Storage at the RAF Offices
Briefing Session : 13 December 2013
RFB : RFB 2013/00042
Closing Date : 08 January 11H00

2. 1. Welcome and Introduction 2. Background 3. Scope of Work
08/07/2010
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A

3. Welcome and Introduction
Procurement Acting Senior Manager/Procurement Manager Project Manager Procurement Specialist Governance, BEE Compliance & Risk ICT - Business Support Senior Manager – ICT Infrastructure Corporate Legal Services Legal Representative

4. 1. Welcome and Introduction 2. Background 3. Scope of Work
08/07/2010
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A

5. RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996)
Background
Core Outcomes
Our Vision and Mission
RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996)
RAF Is liable for:
A) Past and Funeral Hospital, Medical and related Expenses
Funeral Expenses,
C) Past and Future loss of Support,
D)Past and Future Loss of Earnings, and
E) General Damages

6. Background Cont…
As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to:
Our Vision
To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA.
Our Mission
To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support.
Our Values
Ubuntu
Solution Focus
Pride in what we do
Excellence and Efficiency

7. Scope of Work
Ref to RPB Document

8. 1. Welcome and Introduction 2. Background 3. Scope of Work
08/07/2010
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A

9. RFB Timelines ACTIVITY DUE DATE RFB Advertisement in Sunday Times
08 December 2013
Tender documents on RAF website
25 November 2013
RFB Advertisement in Government Bulletin
06 December 2013
Compulsory briefing session
13 December 2013
Questions relating to RFB
20 December
RFP Closing Date
08 January
Notice to bidders
Jan/Feb 2014*

10. Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation Process
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A

11. Bid Evaluation Process
08/07/2010
Bid Evaluation Process
Tax Clearance Certificate SBD 2
Invitation to Bid SBD 1
Response to Bid Letter
GCC Bidders Supply Chain Practices
Declaration of interest SBD 4
Mandatory Questioner
Preference Point Claim form- SBD 6.1
Declaration of Bidder’s Past SCM Practices – SBD 8
Certificate of Independent Bid Determination – SBD 9
Gate 0
Pre-Qualification
Gate 1
Experience of the Service Provider
Implementation
Plan and Delivery times
Detail Configuration Manual
Skill Transfer
Technical Analysis
100 points
Technical scorecard
Gate 2
BEE
10 points
Price
90 points
Pricing Schedule
BEE certificate

12. 1. Welcome and Introduction 2. Background 3. Scope of Work
08/07/2010
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A

13. RAF BBBEE Requirements
08/07/2010
RAF BBBEE Requirements
Turnover
Classification
Submission Requirement
Below R5 million p.a
Exempted Micro Enterprise (EME)
BEE Rating Certificate or Letter from Auditors/Accounting Officer to verify that accredited EME and percentage of black ownership.
Between R5 million and R35 million p.a
Qualifying Small Enterprise (QSE)
BBBEE Rating Certificate from an Accredited Rating Agency
Above R35 million p.a
Large Entity (LE)
Joint Venture (JV) – Certificates of both companies must be included.
Notice from the Minister of Trade & Industry on the accredited verification agencies.
List of SANAS Accredited Verification Agencies on behalf of the DTI.

14. BBBEE Key Sections to complete in SBD

15. Points Awarded for BBBEE Contribution

16. See Pricing on the RFP Document
08/07/2010
Pricing Schedule
See Pricing on the RFP Document

17. 1. Welcome and Introduction 2. Background 3. Scope of Work
08/07/2010
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A

18. TENDER BOX Bid Submission
08/07/2010
Bid Submission
Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM 1
Original 1
Duplicate + +
File 1 & File 2 content
Note: Pricing Schedule must be in Excel
Not PDF 2
Duplicate
TENDER BOX
RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion
Any enquiries must be referred, in writing via to:

19. File 1: Prequalification and Technical Response
08/07/2010
File 1: Prequalification and Technical Response
Section1
Pre-qualification (SBD documents)
Name of the document that must be submitted
Non-submission may result in disqualification?
Tax Clearance Certificate – SBD 2
YES – Please submit a valid and original copy of the certificate.
Invitation to bid – SBD 1
YES – Please complete and sign the supplied pro forma document.
Pricing Schedule
YES – Please submit full details of pricing proposal to RAF on Annexure H.
Declaration of Interest – SBD 4
YES - Please complete and sign the supplied pro forma document.
SBD 6.1 – Preference Point Claim Form
No – Non-submission will lead to a zero score on BEE.
Declaration of Bidder’s Past Supply Chain Management Practices – SBD 8
YES - Please complete and sign the supplied pro forma document.
Certificate of Independent Bid Determination – SBD 9
YES - Please complete and sign the supplied pro forma document
Section 2
Technical Responses (Nomination and/or Payment Platforms)
Supporting documents for technical response
Testimonials/references
Section 3
Company Profile and Supplementary Information
Section 4
Signed GCC and SLA which RAF reserves the right on the document.

20. File 2: Pricing Schedule and BEE
Section1
Pricing Schedule
BEE Certificate or Accountant letter for SMEs
Section 2

21. Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A