1. Executive Secretary Agenda items March 2015 Plenary
doc.: IEEE 802 EC-15/00018r0
March 2015
Executive Secretary Agenda items March 2015 Plenary
Date:
Authors:
Slide 1
Jon Rosdahl, CSR
Jon Rosdahl, CSR
Jon Rosdahl, CSR

2. Abstract Agenda Items for Executive Secretary: Monday:
March 2015
doc.: IEEE 802 EC-15/00018r0
March 2015
Abstract
Agenda Items for Executive Secretary:
Monday:
II Future venues
Slide 2
Jon Rosdahl, CSR
Jon Rosdahl, CSR
Jon Rosdahl, CSR

3. 5.142 II Future Venues Future Venue Information:
March 2015
5.142 II Future Venues
Future Venue Information:
802 EC-12/40r10: ec EC-802-plenary- future-venue-contract-status.xlsx
Working on openings:
2018 – March - November
2019 – March – July
Site Visit Report:
Vienna – Looks promising – working on final Bid –July 2019
802 Interim Atlanta
802 EC Workshop – January 23, 2016
Note potential cost of non attendance by All WGs
Jon Rosdahl, CSR

4. Motion for Friday – Site Visit #1
March 2015
doc.: IEEE 802 EC-15/00018r0
March 2015
Motion for Friday – Site Visit #1
Whereas, Bob Heile and Rick Alfvin are going to visit Centara Convention Center in Thailand, Bangkok for a Wireless interirm site visit, and Whereas a potential 2018 Venue is at the Ritz/Marriott in K-L, and/or SunTec in Singapore and very close proximity; Move to approve a Site visit for Bob Heile and Rick Alfvin to visit K-L and Singapore for the purpose of a Site Inspection, with the cost to not exceed an additional $2000. Moved: Jon Rosdahl 2nd:
This is to update you guys on the Sept 2015 Interim planning/management and the November 2018 Asian Plenary planning and also to get a funding request on the screen for consideration in Berlin. On paper at least, we are good to go for Sept 2015 but our whole interface team at the Centara has changed (and not very smoothly I might add as I indicated in Atlanta) and as a consequence, I would feel more comfortable meeting them directly and working through any remaining issues face to face, including finalizing our financial subsidy with the Thailand Conv and Expo Bureau.. Since we have got the Network site visit set up for the end of April and my plan is to join Rick on that. While there, we have an opportunity to do a few more things at a very low incremental cost.  One is a stop in K-L to meet with the Ritz/Marriott and check out the meeting space for the November 2018 Plenary post the Ritz renovation which impacted the meeting space on that side of the property. At the same time Rick can do a kind of go/no go check on the network infrastructure and we can meet with the Malaysian CEB on funding. Lastly, we have scheduled a one day stop in Singapore to visit Suntec to verify (or dismiss) the no go network issues I heard from Ray at IETF. The physical meeting space at Suntec for a Plenary is excellent and I hate to throw it away based on second hand (although very credible) information regarding their ability to support our network needs.This seems like a good way to get that done without a big investment. What this translates to in terms of budget for me is about $1400 in airfare ($1k to get there and $400 inter-city) and probably $250 in non comp'ed hotel and another $300 in misc. Given that both Interim and Plenary activities are involved, I would propose dividing this between the two treasuries so roughly $1000 each.  Rick has agreed to do the Plenary related Network assessments at no charge from a Verilan service perspective.  These are not replacements for detailed site visits a few months out from the Nov 2018 meeting but basically go/no go assessments of the infrastructure today to see if it practical to go the next step with one or both of these venues assuming the rest of the factors look good.. The incremental expense cost for Rick is ~$400 in inter-city airfare and $250 in non-comp'ed hotel or ~$650 total which I propose be covered by the 802 Treasury.  The remainder of Rick's expenses and service fees are already contracted in the Sept 2015 meeting budget/plan  as part of the usual plan with Verilan based on the 802 contract and will come out of the 802W Treasury as a Sept 2015 meeting line item. So bottom line I will be requesting a total of a not to exceed $1500 from the 802W treasury and $2000 from the 802 Treasury to cover these items where the expectation is that the actuals are $1000 and $1600 respectively.
Jon Rosdahl, CSR
Jon Rosdahl, CSR

5. Venue Targets for 2018/2020 Working on openings:
March 2015
Venue Targets for 2018/2020
Working on openings:
2018 – March – November
Ritz-Marriott in K-L
Suntec in Singapore
2019 – March – July
St. John’s NFLD –July 2019
ITU – Geneva – July 2019
Other possibilities:
Grand Hyatt Incheon, South Korea as a venue for or 2020.
Jon Rosdahl, CSR