1. Faculty Accomplishment Systems Update
Missouri S&T ITCC
March 15, 2013

2. Objectives
Provide faculty with easy to use tool to document academic activities
Provide administrators with web-based reporting for P&T, faculty review, accreditation

3. Process Started with UMAO and IFC Environmental scan of industry
Conducted focus groups
Generated common themes
Provide feedback to UMAO and IFC

4. Environmental Scan Institutional status Only a few commercial apps
We are not alone
Only a few commercial apps
Activity Insight by Digital Measures
Faculty 180 by Data 180
Vivo – Open source product
Pricing
FTE & departmental

5. Focus Groups Two per campus Current state of FAS Common themes
faculty and administrative
Current state of FAS
likes and dislikes
Common themes
FAS Focus Group Themes
Moving forward
wants, needs and concerns

6. Themes - Accountability
What is the purpose?
Who sees this data?
Why do we need a system-wide solution?
Does anyone at System/Jeff City look at this data?
Our department has not accessed FAS in five or six years.
College looks at data but faculty get little feedback.
What are my incentives other than I won’t get my raise?
What is the need for a system-wide faculty reporting system? Who will be using this data? The faculty desire a commitment that the data will be seen and utilized throughout the reporting structure.

7. Themes - Customization & the User Interface
Doesn’t fit faculty who do clinical teaching and community service.
Our faculty experience frustration from having to choose from fields that are not intuitive and/or applicable.
We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly.
Data entry was time consuming and slow.
There would be a value to have a system that could be customized to fit each department/division/unit.
The current FAS system lacks the customization needed to capture departments’ specific academic needs. The current system is slow, clunky and lacks technical support. A new product must be intuitive to use and have helpful tools.

8. Themes - Functionality
The system should be able to import from internal/external databases
Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc.
Output to faculty web profiles.
I would like it to generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV.
If the CV export feature works well for faculty then it’s possible an FAS system may be their main repository for storing their data.
A new product must be able to import as much data as possible from UM and external databases. Must have useful outputs including P&T Dossier, Annual Review Reports, Web Profiles, BioSketches, and CVs.

9. Baseline Needs for Faculty
Generate CVs
Follow P&T workflow steps
Import Bibliographic Data
EndNote, Ref Manager, Zotero
Import from External Databases
Scopus, PubMed, etc.
Direct feeds from UM Data
SIS, Grants, etc.
Maintain Document Repository
Syllabi, Recordings, etc.

10. Baseline Needs for Administrators
Course Data Reporting
Grants & Publication Information
Customizable Reporting
Generate Ad Hoc Reports
Accrediting Reports
P&T & Annual Faculty Reviews

11. Additional Options Generate Web Profiles
Department/College, Organizations
Generate Bio Sketches from Preloaded Templates
NSF, NIH, USDA
Report Templates can be defined
System, Campus, College, Department

12. Unexpected Outcome-Assessment
Integrated assessment at the course-level
Driven by department or college
Can be tied to accreditation reporting

13. Next Steps - Timeline Early 2013 Spring 2013 Summer/fall 2013
Gather feedback from each campus
Present findings to the Provosts & the Intercampus Faculty Council (IFC)
Spring 2013
Conduct System-wide needs analysis
Develop and release RFP
Select vendor and customize as appropriate
Summer/fall 2013
Conduct a small pilot
Standardization of data fields
Early 2014
Launch phased-in implementation

16. Accreditation Report Example – NCATE Faculty Qualification Summary

17. Curriculum Vitae Output

18. Demos