1. Using PowerPoint

2. Using PowerPoint in a Speech
Use PowerPoint’s resources to go beyond traditional visual aids
Use PowerPoint only when it will genuinely enhance your message
Plan your use of PowerPoint carefully

3. Slide
A single frame in a PowerPoint presentation.

4. Qin Dynasty
B.C
Qin Shi Huang
© Foreign Language Press, 1986

5. Presentation
A PowerPoint file containing all the slides for a speech.

6. PowerPoint Screen Elements
Menu bar
Upper toolbar
Lower toolbar
Main part of screen

8. PowerPoint Templates AutoContent Wizard Blank Presentation
Design Templates

9. AutoContent Wizard Predetermined outlines and sample text
Seldom used outside business settings

10. Blank Presentation No preset designs Maximum flexibility
Difficult for beginners

11. Design Templates
Preselected combination of colors, fonts, and graphics
Avoid templates with distracting backgrounds

13. Slide Layouts Use slide layouts to arrange items on your slides
More than 24 slide layout options available for Design Templates and Blank Presentation

15. Elements of PowerPoint Slides
Text
Photographs
Clip Art
Graphs
Sounds
Video

16. Using Text
Can be used by itself or with photographs, clip art, video, etc.
Don’t put too much text on a single slide
Make sure text is large enough to be read easily

17. Using Photographs
Ease of using photographs is a major benefit of PowerPoint
Photographs can come from your personal collection or from the Internet
Be sure to include copyright credit for downloaded photographs

18. Clip Art
Pictures and symbols that represent common objects, processes, and ideas.

19. Clip Art

20. Using Clip Art Use clip art sparingly
Use clip art only when necessary to communicate your ideas
Make sure clip art is consistent with the tone and message of your speech

21. Using Graphs Excellent for statistical trends and patterns
Can be downloaded from the Internet
Can be created using PowerPoint graph program

23. Using Sounds Can be played from a CD
Can be downloaded from the Internet
Can be a personal recording
Use only when essential to communicate your message

24. Using Video Use video only when essential to communicate your message
Edit video so it is smoothly integrated into your speech
Don’t allow video to overwhelm the rest of your speech
Make sure your computer will run video properly

25. Formatting Slides
Color
Fonts
Space
Animation

26. Using Color Use a limited number of colors
Use one color for background, another for titles, and another for text
Use colors consistently across slides
Use light text against a dark background for computer projection

27. Serif Font
A type face with rounded edges on the letters.

28. Sans-Serif Font
A type face with straight edges on the letters.

29. Using Fonts Choose fonts that are clear and easy to read
Avoid using ALL CAPS
Don't use more than two fonts on a single slide

30. Using Fonts Use fonts consistently across all slides
Put titles and major headings in 36- to 44-point type
Put subheads and other text in 24- to 32-point type

31. Using Space Don’t put too many items on a single slide
Arrange text, photographs, clip art, etc. to achieve a pleasing sense of visual balance

32. Cesar Chavez 1927-1993 Grape Boycott United Farm Workers
Medal of Freedom

33. Cesar Chavez 1927-1993 Grape Boycott United Farm Workers
Medal of Freedom

34. Animation
The way objects enter or exit a PowerPoint slide.

35. Using Animation Use animation to help communicate your message
Avoid distracting animation effects
Use a limited number of animation effects
Use animation effects consistently from slide to slide

36. Delivering Your Speech with PowerPoint
Recheck your slides
Know slide show commands
Practice your speech with PowerPoint

37. Delivering Your Speech with PowerPoint
Display slides only while discussing them
Check the room and equipment
Develop a backup plan in case the equipment fails

38. Copyright and PowerPoint
You must credit your sources and display the copyright symbol— © —when using copyrighted materials in a PowerPoint presentation.