1. Data Pipeline Town Hall May 7, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Vendor Update Open Collections in Data Pipeline
SBD Dates
RITS/EDIS Trainings
School Discipline and Attendance
Teacher Student Data Link
Title I
Student End of Year
Discipline Interchange
11th Grade Alt Assessment
Special Education End of Year 4

5. Vendor Update 5

6. Colorado PowerSchool Users Demo
Recording and presentation slides from Demo on May 4th are available on PowerSource
PowerSource.PowerSchool.com
New Address for PowerSource!
Community > Forums > Colorado User Group Forum

7. Open Collections in Data Pipeline7

8. Open Data Pipeline Collections
Year Round
Directory
4 day school week application open
School Code Changes
RITS
EDIS
Periodic
None
Interchanges
All Interchanges are open 8

9. Open Data Pipeline Collections
Snapshots
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS
READ (Closes July 1st)
SPED IEP 9

10. Open Data Pipeline Collections
Snapshots
Special Education Discipline (Closes August 28th)
Student Interchange (District)
Discipline Interchange (District)
IEP Interchange (Administrative Unit)
Directory
RITS 10

11. Open Data Pipeline Collections
Snapshots
Special Education End of Year (Closes September 13th)
Student Interchange (District)
Title I Interchange (District)
IEP Interchange (Administrative Unit)
Directory
RITS 11

12. Open Data Pipeline Collections
Snapshots
Student End of Year (Closes September 10th)
Student Interchange
Title I
SPED IEP
Directory
RITS 12

13. Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Closes August 28th )
Teacher Student Data Link Interchange Student Interchange (student demographics)
Staff Interchange (staff profile)
State Standard Course Codes 13

14. SBD Dates
Spring/Summer, 2015 14

15. SBD Dates Spring/Summer, 2015
CMAS & CoAlt: Science and Social Studies
Open: May 15th
Close: May 22nd
COACT
Open: June 17th
Close: June 26th 15

16. SBD Dates Spring/Summer, 2015
CMAS: PARCC English Language Arts and Mathematics
Waiting on confirmation from consortium on data availability
Open: late June/early July
Close: early July/mid-July
DLM Alternate English Language Arts & Mathematics
Open: June 24th
Close: July 6th 16

17. RITS & EDIS Trainings 17

18. Would you like to learn more about RITS and/or EDIS (the systems for student and educator IDs)? If so, CDE is offering free in-person interactive trainings!
Tuesday, May 12th-Pikes Peak BOCES- Colorado Springs
Wednesday, May 13th-Colorado Talking Book Library-Lakewood
Friday, May 15th-Basil T. Knight Center-Grand Junction
Monday, May 18th-San Luis Valley BOCES-Alamosa
Wednesday, May 20th Colorado Talking Book Library-Lakewood
*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided.
**To be added to the registration list please Genevieve Hale at . Please note which training date & session you wish to attend.
***Please bring a laptop if possible.

19. Topics
1) RITS & EDIS Web-based Systems 2) Data Pipeline Match Tool & Batch Tool 3) Guidelines for Submitting Data for IDs 4) Targeting Issues with SASIDS/EDIDS 5) Data Privacy

20. Training Participants
There are no substantial changes to RITS, EDIS nor Data Pipeline being introduced at these trainings.
Trainings will be geared for those who are new to RITS, EDIS and Data Pipeline as well as those who need a refresher.
Additional “new” training will be provided on data privacy issues as well as guidance on how to more expeditiously receive SASIDS and EDIDS.
Training materials will be posted online at the conclusion of the trainings by the end of May.

21. Other Information Trainings are free
Contact Genevieve Hale by at CDE if you wish to attend a training
Lunch is on your own. No food provided
If possible, please bring laptop
RITS Session runs from 9 a.m. to 12 noon
EDIS Session runs from 1 p.m. to 4 p.m.
Driving directions will be sent few days before training
There will be handouts and materials will be posted online by end of May

22. Hope to see you at one of the trainings!
Contact Information
Genevieve Hale
RITS/EDIS Consultant
Hope to see you at one of the trainings!

23. School Discipline
and Attendance (SDA) 23

24. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 24

25. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 25

26. Current Status Opens Monday, May 11th
SDA is now visible in Data Pipeline – you can verify you have the appropriate role assigned
Upcoming trainings still available:
Monday, May 11th, 1 – 2 pm
Thursday, May 21st, 3 – 4 pm
Wednesday, June 3rd, 3 – 4 pm
Phone number:

27. No Reportable Incidents
Use when a school has no incidents to report to CDE; either
No Disciplinary Incidents and/or
No Firearms to report
A separate tab in Data Pipeline, under “SDA”
Can be updated throughout the SDA process.
If marked as “No” initially, this can be updated to “Yes” for a school if needed and vice versa, until the data is finalized.

28. Additional Information
6/24/2018
Additional Information
File Layouts, business rules, templates, SDA Process Document (checklist of steps), Behavior Statutes and Clarifications and Guide for Determining Most Serious Incident all now available at:
Opens Monday, May 11th and will close Friday, June 26th
Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.
For assistance please contact Annette Severson at / 28

29. Teacher Student Data Link (TSDL)29

30. TSDL Dates Goals: Snapshot Schedule:
Friday, May 29th – TSDL Snapshot created/error free
Snapshot Schedule:
April 13th – Snapshot opened
August 28th - Approvals must be completed 30

31. TSDL Snapshot
Once TSDL Interchange files are both error free, the snapshot can be created
No business rules with snapshot
Additional Reports are generated for review for accurate data
Access will need to be granted by the LAM to create a snapshot:
TLS_LEAAPPROVER – View, create and submit/finalize snapshot
TLS_LEAUSER – View and create snapshot data
TLS_LEAVIEWER – View data only (not create) 31

32. Resources
TSDL Interchange Documentation found at:
TSDL Snapshot Documentation found at:
Contact:
Annette Severson –
Chris Vance – 32

33. Title I Interchange 33

34. Title I Interchange Webinar Trainings
Thursday, May 7th (05/07/2015) noon - 1:00 pm Friday, May 8th (05/08/2015) 10: :00 am Call for audio connection 34

35. Donna Morganstern morganstern_d@cde.state.co.us 303-866-6209
Questions and Issues?
Donna Morganstern 35

36. Student End of Year 36

37. Student End of Year Snapshot is open Next Goal:
Load all three files in student interchange
Include the advanced course completion file
Only students taking post secondary or AP courses
Please make sure primary school flag is set.
Next Goal:
June 5th create an End of Year snapshot.
Note: This does not have to be an error free snapshot. 37

38. Trainings Training materials Questions?
PowerPoint and Recorded webinar
Checklist for student end of year collection
Step by step process documentation
Questions?
Kevin Smith 38

39. Discipline Interchange39

40. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 40

41. Discipline Interchange Load under File Upload in Data Pipeline41

42. Discipline Interchange District’s responsibility
Only load data for students with disabilities
Discipline Action File
Discipline Incident File
Documentation
Load data by May 14th 42

43. Special Education Discipline43

44. Exempt Districts
Below is a list of districts exempt from reporting discipline data as there are no incidents for students with disabilities at these districts.
DISTRICT CODE
1380
0510
0960
1460
1780
1810
3070
3220
3230
0940
1060
0560
1620
1750
2535
0270
1760
If your district is not on this list and should be please me at
include the following in your communication:
district number
associated administrative unit number
why you are exempt from reporting discipline data. 44

45. Questions
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away!
Kristi Gleason Data Custodian
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District number
Administrative Unit number
Subject of the along with any business rules or name of a report if applicable. 45

46. 6/24/2018
11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

47. 11th Grade Alternate Score Entry and Final Submission
Score entry April 28-May 7
May 8th LEAAPPROVER submits to CDE by 5:00 PM
ALL DISTRICTS SUBMIT SNAPSHOT – Zero or Student Data
Submission to CDE will be verified and Accepted on Monday, May 15th. Data is then locked.
Score Reporting
Student’s Performance Level Descriptors may be shared with student’s teachers internally for transition planning
District prints and distributes Cognos reports (Individual Student Reports) for parents when ACT is posted in August. 47

48. 11th Grade Alternate Assessment for the Colorado ACT Contacts
6/24/2018
11th Grade Alternate Assessment for the Colorado ACT Contacts
Linda Lamirande
Exceptional Student Services Unit Accommodations & Assessment Specialist
Kevin Smith IMS Data Services Specialist
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

49. Special Education End of Year49

50. Annual Sped EOY Training Webinar
Special Education End-of-Year Collection Training
Tues May 5 11:00 – 12:30 Content (PowerPoint posted under Snapshots/Special Education End-of-Year-Trainings)
Wed May 13 3:00 – 4:30 Everything else (Data Pipeline process, etc)
Call-in number:
*Calling in not required 50

51. Reminders 14-15 Snapshot is available
Pipeline Error Reports – can view Interchange or Snapshot errors in detail
No need to submit the Student Parent Association File
Student Address data NOT required- address fields may be left blank 51

52. Status updates
SY107 – give it another week. Not sure when fix will get moved to production.
Exception file – not loading correctly yet. Please hold off on sending in exceptions right now. Should be fixed soon.
Error field and Error Message field have been added to the Child File Pipeline Error Report.
Pipeline Error Report Participation File has re-ordered fields so the Error information is listed first.
Cognos Detail Error Report – running much faster now  52

53. Contact Info
Lindsey Heitman – Collection coordinator
Include the team on all s for quickest response:
Kristi Gleason – Sped EOY backup team member
Orla Bolger – Sped content specialist 53

54. Next Town Hall: Thursday, May 14, 2015 9 a.m.-10 a.m.54