1. Jan Johnston, Pendleton County Schools
Personnel Deadlines
Jan Johnston, Pendleton County Schools

2. What’s the Big Deal? Asked for dates at the spur of the moment
Only used “one-time” during the year
Forgetful!
Missing Dates can be very costly
I couldn’t keep straight what had 30 days, 45 days and 90 days deadlines
……So I put together a document that had pertinent information at my fingertips

3. Types of Notices
Included notices that may not have had a true deadline, but was a notice of some sort that I sent to our employees
Expired certification notice
Letters of intent/Rank Change
Reasonable Assurances to substitutes
Included deadlines from KRS and/or Board policy
Evaluation deadlines
Notice of reductions
Deadlines for resignations
Tried to make it all inclusive

4. Helpful Website
Because there are so many different timeframes within KRS’, I needed something to help me count backwards from the “first attendance day” (using something automated made it quicker, too)
Found this website: Calculator Soup
time/date-day.php
Actually have the website address and the location of where I keep the file in the Footer of my document for ease of use

5. Certified PD Requirements
KRS and Date for Notice
KRS
Board Procedure – 3.19 AP 1
Pendleton Date for Notice
May 1st

6. Notice of Reduction of Staff
KRS and Date for Notice
(KRS )
at least 90 days prior to the first student attendance day of the next school year, or May 15th, whichever occurs first
Pendleton Date for Notice
Wednesday, May 10, 2017 since 1st student attendance day is 8/9/17 (used 91 days for calculation because of “at least”)

7. Notice of Demotion of Certified Administrator
KRS and Date for Notice
(KRS )
at least 90 days prior to the first student attendance day of the next school year, or May 15th, whichever occurs first
(KRS )
administrators with more than three consecutive years of administrative service may request a hearing before the board of education
Pendleton Date for Notice
Wednesday, May 10, 2017 since 1st student attendance day is 8/9/17 (used 91 days for calculation because of “at least”)

8. Evaluation of Certified Staff
KRS and Date for Notice
May 15th for Summative evaluations per PGES timeline
Pendleton Date for Notice
May 15th
(CEP – Certified Evaluation Plan)

9. Non-Renewal for Limited Contract Certified Employees
KRS and Date for Notice
(KRS )
by May 15th
Pendleton Date for Notice
by May 15th

10. Non-Renewal for Classified Employees with LESS than 4 years of Service
KRS and Date for Notice
(KRS , subsection 5a)
by May 15th
Pendleton Date for Notice
by May 15th

11. Non-Renewal for Classified Employees with MORE than 4 years of Service
KRS and Date for Notice
(KRS , subsection 5a)
by May 15th
Pendleton Date for Notice
by May 15th
Classified employees with more than four years of service are entitled, upon request, to a due process hearing if non-renewed

12. Uniform Salary Reduction Affecting Certified Employees
KRS and Date for Notice
(KRS )
45 days prior to the first student attendance day of the next school year, or June 15th, whichever occurs first
Pendleton Date for Notice
Wednesday, June 15, 2016 since first student attendance day is 8/9/17
There is no statutory deadline for salary reduction notices for classified employees; since, board policy has not established a deadline, best practice and simplicity would call for using the same dates as for certified employees

13. Best Estimate of Salary for Coming Year
KRS and Date for Notice
Board Policy 3.121
45 days prior to the first student attendance day of the next school year, or June 15th, whichever occurs first
Pendleton Date for Notice
Wednesday, June 15, 2016 since first student attendance day is 8/9/17
There is no policy deadline for best estimate of salary for coming year classified employees; since, board policy has not established a deadline, best practice and simplicity would call for using the same dates as for certified employees

14. Waiver Posting (KEPS) KRS and Date for Notice
30 days prior to 1st instructional day of school term
Pendleton Date for Notice
Monday, July 10, 2017 since first instructional day is 8/9/17

15. Transfer or Change in Appointment of Teachers
KRS and Date for Notice
(KRS )
Board Policy
30 days prior to 1st instructional day of school term
Pendleton Date for Notice
Monday, July 10, 2017 since first instructional day is 8/9/17

16. Teacher Resignation/Superintendent Resignation
KRS and Date for Notice
(KRS )
Teacher: 15 days prior to 1st instructional day of school term
Superintendent: 30 days prior to beginning of school term
Pendleton Date for Notice
Tuesday, July 25, 2017 since first instructional day is 8/9/17
Saturday, July 8, 2017 since beginning of school term is 8/7/17

17. Declaration of RIF
Declaration by the superintendent of a “reduction in force” (tenured teachers or four-year-plus classified employees cannot be placed)
KRS and Date for Notice
(KRS for certified) (KRS for classified)
there is no deadline, but it can only be declared if certain conditions are met
Pendleton Date for Notice
No Deadline

18. Questions??