1. Microsoft Office Outlook 2003 Lesson 5
Using the Calendar
Lesson 5: Using the Calendar

2. Using the Outlook Calendar
What distinction does Outlook make between the terms appointment and meeting?
An appointment is anything that is scheduled. A meeting is an appointment in which you use the Outlook Calendar to request the presence of other people.
Lesson 5: Using the Calendar

3. Using the Outlook Calendar
You might point out how students have two different options for selecting dates in the Date Navigator. They can use the left or right arrows at the top of the Date Navigator, or they can click and hold the name of the month.
Lesson 5: Using the Calendar

4. Changing the Calendar View
In what ways can you view the Outlook Calendar?
Answers are Work Week, Week, and Month. You might point out that, in addition to these views, students can choose from several standard arrangements. What is an arrangement?
Lesson 5: Using the Calendar

5. Scheduling Appointments and Events
Ask students to tell you the difference between an appointment and an event.
Lesson 5: Using the Calendar

6. Creating Recurring Appointments
You might point out that appointments can be specified as recurring daily, weekly, monthly, or yearly.
Lesson 5: Using the Calendar

7. Setting Reminders Lesson 5: Using the Calendar
You might remind students that they need to have Outlook running in order to display the Reminder dialog box.
Lesson 5: Using the Calendar

8. Editing Appointments Lesson 5: Using the Calendar
This is how the student’s screen should appear at the end of the “Edit an appointment” exercise on page 156 of the textbook.
Lesson 5: Using the Calendar

9. Deleting Appointments
Remind students that if they delete a recurring appointment, they will need to indicate whether they want to delete just the one appointment or all occurrences of the appointment.
Lesson 5: Using the Calendar

10. Organizing Appointments by Using Categories
This is how the student’s screen should appear at the end of the “Create and assign” exercise on page 160 of the textbook.
Lesson 5: Using the Calendar

11. Organizing Appointments by Using Arrangements
What are the different arrangements that you can use to view your appointments?
Answers include: Active Appointments, Events, Annual Events, Recurring Appointments, and By Category.
Lesson 5: Using the Calendar

12. Planning Meetings Lesson 5: Using the Calendar
You might discuss when students should indicate that meeting attendance is required or optional. If attendance is required, what do they need to do if someone cannot attend?
Lesson 5: Using the Calendar

13. Responding to a Meeting Request
This is how the student’s screen should appear at the end of the “Respond to a…” exercise on page 169 of the textbook.
Lesson 5: Using the Calendar

14. Reserving Meeting Resources
To reserve a resource, invite it to the meeting.
To do this, the resource must have its own mailbox on your server. The office manager usually would set this up.
Lesson 5: Using the Calendar

15. Printing Calendars Lesson 5: Using the Calendar
You might want to discuss the five styles offered in the Print dialog box: Daily, Weekly, Monthly, Tri-Fold,
and Calendar Details.
Lesson 5: Using the Calendar

16. Saving a Calendar as a Web Page
This is how the student’s screen should appear at the end of the “Save your calendar” exercise on page 174 of the textbook.
Lesson 5: Using the Calendar

17. Integrating the Calendar with Other Outlook Components
This is how the student’s screen should appear at the end of Step 5 of the “Create and complete…” exercise on page 176 of the textbook.
Lesson 5: Using the Calendar