What’s New – Discrete Orders

What’s New – Discrete Orders
Comparison of GSCP and the New Supply Chain Platform for Ministry of Defence (SCP-MOD) January 2014

Orders – What’s the Same
Find orders from the My Workspace page Search for an order Structure of the order (header and order lines) Review details of an order General process to respond to an order (select lines and accept etc.) Note: The workflow for ‘Orders’ is now called ‘Discrete Orders’. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Supplier Actions for Discrete Orders
A new order is loaded into SCP-MOD in a New state, with all of its lines in a New state. The supplier can change a New order to these states: Accepted – the supplier agrees to the complete request from the buyer Acknowledged with Exceptions – the supplier would like to meet the request, but with an exception to some part of the request Supplier Rejected – the supplier cannot meet the request The supplier can move order lines that are in an ‘Accepted’ or ‘Acknowledged with Exceptions’ state to a Closed state. It is possible to create shipments (ASNs) or invoices against ‘Closed’ lines. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Buyer/System Actions for Discrete Orders
The buyer can change an order to the Updated state by sending in a change order to SCP. Once the full request quantity for an order line has been invoiced, the system moves order lines to a Closed state automatically. The supplier can also manually move lines to ‘Closed’. Order lines move to an Archived state when they have been in a ‘Closed’ state for more than 180 days. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Order States: Compare SCP-MOD to GSCP
SCP-MOD (New) GSCP (Current) New Updated New Change Processing Accepted Acknowledged with Exceptions Supplier Rejected Rejected Archived Deleted Closed Closed/Completed Cancelled Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Basic Order Process – Key Features
Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Simple PO - Discrete Order Details Page

(Optional) Print Order
The ‘Full Print’ version has been modified with an improved layout! The ‘Summary Print’ version now includes the supplier response and other key data to process an order. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Print Multiple Discrete Orders

Print – Change to Process

Order Not Sent Until All Lines Are Actioned

Accepted Discrete Order

Response Is Sent to Buyer Automatically
There is no longer a ‘Send’ button An order response will be sent to the buyer automatically when the HEADER state moves to ‘Accepted’, ‘Acknowledged with Exceptions’ or ‘Supplier Rejected’ The header state only changes when all of the lines have been processed out of a ‘New’ or ‘Updated’ state Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Status Update on My Workspace (Line Level)

Acknowledge with Exceptions

Required: Create a Supplier Message

Supplier Message The ‘Supplier Message’ field (at the header) is required for any line that is not accepted. There is also an optional ‘Supplier Notes’ field at the line level. The maximum character limit is 4000 for both fields. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Select ‘Acknowledge With Exceptions’

Respond from the List Page

Manual ‘Closed’ for Order Lines
Note: Order lines will also move to ‘Closed’ once the line is invoiced for the full quantity. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Sending a Single Response
Once the order response has been sent to the MOD, your response can no longer be modified. The change your response, you will need the MOD to send through a change order. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Purchase Order Changes

IMPORTANT: You will always see the latest version of an order – including all change orders that have been sent to SCP-MOD. The documents post as they are received and no longer wait in a POC queue! Changes can be tracked in three ways: Highlighted in yellow on the order screens for a few key data fields Tracked in the ‘View History’ for most data fields Marked with red asterisks in the ‘full print’ document for all data fields You can respond to a POC with ‘Accept’, ‘Acknowledge with Exceptions’ or ‘Reject’ Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

Purchase Order Changes - Highlighting
On the order details page, the ‘previous’ values are also shown (this is the ‘original’ value). Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

View History of Changes

Full Print – View Changes

Cancelled Orders If the buyer wants to cancels an entire order or some order lines, he will send a purchase order change with a ‘Quantity’ of “0”. For each order line with an ‘Updated’ state and ‘Quantity’ of 0, you will need to ‘Accept’ the order line. If there are other lines on an order that you want to action, you can simply select those lines and click ‘Accept’, ‘Acknowledge with Exceptions’ or ‘Reject’. Copyright 2014 Exostar LLC. All Rights Reserved Proprietary and Confidential

What’s New – Discrete Orders

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What’s New – Discrete Orders

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