1. WIOA and Performance Enhancements
MAERS UPDATES
WIOA and Performance Enhancements

2. 3 4 4 1 3 1 2 2
Family Feud Template
Introduction Slide – The Countdown!

3. FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FE
Family Feud Template
Introduction Slide – Family Feud!
FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FEUD FAMILY FE

4. Ingredient in Chinese food
What does MSG stand for? X X X
Round 1 X X X
Measurable Skill Gain 65
Mama Still Got it 25
Ingredient in Chinese food 10
Family Feud Template
3 Panel Slide
Cheer
Silence
Lose
Win
Boo X X X

5. What is one way that a participant can make a MSG?X X X
Round 2 X X X
Pre & Post-Test
Gain 45
What is MSG again? 6
Get Diploma or
Equivalent 22
Get High School
Credits 15
Family Feud Template
5 Panel Slide
Enroll in
Postsecondary 12
Cheer
Silence
Lose
Win
Boo X X X

6. AGENDA MAERS Data Entry Changes Performance and Outcomes
Registration Screen Changes
New Funding Eligibility Module (coming soon….)
Performance and Outcomes
GED Data Matching
New Interim Achievements Module (coming soon….)

7. 2016-2017 ALP Yellow Highlighted items are new required data elements
These required fields are being added to MAERS in phases

8. MAERS DATA ENTRY CHANGES

9. Registration Screen Changes
Due to the consolidation and movement of data items within the Registration module, a new Barriers tab has been added for data collection. As the MAERS Team develops additional needed WIOA changes, some tabs will be removed at a future date. An updated power point on the Registration Module will be released at that time.
Details on the Barriers tab are shown on slide 6.

10. Registration Screen Changes cont….
Demographic Tab
One new required data field has been added to the Demographics tab labeled Veteran.
Note: Please refer to the Adult Learning Plan Technical Assistance Paper for definitions of the field elements.

11. Registration Screen Changes cont….
Entry Status Tab
All supplemental characteristics have been moved from the Entry Status tab and relocated to the new Barriers tab shown on slide 6. What remains are the educational and labor status at entry into the program.
The dropdown selection for each have also been updated as shown below.
Note: Please refer to the Adult Learning Plan Technical Assistance Paper for definitions of the field elements.

12. Registration Screen Changes cont….
Barriers Tab
The Barriers tab is new. Many of the data items have been moved from the Demographics and the Other tab. All new fields have been highlighted in pink. The required fields are in alphabetical order and follow the flow of the ALP.
Cultural Barriers: If yes is selected, then a text box appears to note the type of cultural barrier.
Note: Please refer to the Adult Learning Plan Technical Assistance Paper for definitions of the field elements.

13. Registration Screen Changes cont….
Instr. Areas Tab
The Planned End of Service Date has been removed.

14. Registration Screen Changes cont….
Other Tab
The Support Services information has been relocated to the new Barriers tab.

15. Q & A Regarding new data fields
Q: Do I need to update registrations that I have already entered into MAERS for the program year?
A: If you gathered the information using the new ALP, you can update the registration. If you did not collect the answers for these fields, please update the participant’s ALP and enter the information into MAERS before the end of the program year.
Q: What do I do for registrations that continued from last year?
A: Copy the front page of the 2016 ALP and complete the new highlighted fields. Attach this page to the 2015 ALP and completed 2016 ALP Addendum. Enter the information into MAERS before the end of the program year.
Note: Keep in mind that you will not be able to update a registration without completing these new required fields. The appropriate errors will display until all required fields are completed. Answer ‘No’ for any 2015 registrations requiring updating which exited as of June 30, 2016 or before.

16. Funding Eligibility
Funding and Program Types have been collected at the participant level through the Registration screens. (Instr. Areas, Funding and Other tabs)

17. Funding Eligibility cont…
And at the class level through the Class Setup screens (General Information and Class Funding tabs)

18. Funding Eligibility cont…
The proposed changes to MAERS is to consolidate the funding and program types into one module. This would be completed each program year after the participant registration is submitted/updated.
Note – This is a mock up. Final product is subject to change.

19. Funding Eligibility cont…
Note – This is a mock up. Final product is subject to change.

20. Training Materials
MAERS Manual - Will be updated as soon as possible as changes take place but will remain on the website
Training Videos – Will be removed from the website until complete updates can take place
Listserv s – Be on the look out for short training power points to be sent out via Listserv. Directors: Please review and forward these power points to your MAERS data entry staff. If you want to add your staff to the Listserv distribution list, please names and addresses to the MAERS helpdesk at
Training Power Points – These power points will be located on the MAERS page of the Adult Education website at

21. PERFORMANCE AND OUTCOMES

22. WIOA Participant vs Reportable Individual
A reportable individual who has received services other than the services described in § (a)(3), after satisfying all applicable programmatic requirements for the provision of services, such as eligibility determination.
Reportable individual. An individual who has taken action that demonstrates an intent to use program services and who meets specific reporting criteria of the program, including:
(1) Individuals who provide identifying
information;
(2) Individuals who only use the self-service
system; or
(3) Individuals who only receive information-only
services or activities.
For Title II, when an individual in an AEFLA program has completed at least 12 contact hours they are considered a participant.
An adult in an AEFLA program who has completed less than 12 contact hours.
Participants count towards accountability measures.
Reportable Individuals DO NOT count towards accountability measures.

23. WIOA Common Performance Measures
Percentage of program participants in unsubsidized employment during the 2nd quarter after exit
Percentage of program participants in unsubsidized employment during the 4th quarter after exit
Median earnings during the 2nd quarter after exit from the program
Percentage of participants who obtain a postsecondary credential or diploma during participation or within one year of exit
Percentage of participants achieving measurable skill gains
Effectiveness in serving employers

24. Employment Performance Indicators
Evaluation Learning Community Training
December 7-8, 2011
Employment Performance Indicators
Employment
Second quarter after exit
The percentage of participants who are in unsubsidized employment during the second quarter after exit
Employment
Fourth quarter after exit
The percentage of participants who are in unsubsidized employment during the fourth quarter after exit

25. Employment Performance Indicators cont…
Evaluation Learning Community Training
December 7-8, 2011
Employment Performance Indicators cont…
Median Earnings
Second quarter after exit
Median earnings of participants who are in unsubsidized employment during the second quarter after exit from the program

26. Employment Performance Indicators cont…
What’s New?
What’s Not?
Employment measures changed from first- and third-quarter to second- and fourth-quarter follow-up.
Participants must be tracked after exit.
Median earnings added.
Presenter should include how we are connecting the two trainings and, if relevant, some examples of how people engaged in LEAP I.
Employment indicators now measure employment rate and apply to all participants.

27. Credential Attainment Indicator
Two components of Credential Attainment Indicator:
Secondary credential attainment
Postsecondary credential attainment
Percentage of participants who obtain a secondary school diploma or recognized equivalent or a recognized postsecondary credential, while enrolled or within one year of exit

28. Credential Attainment Indicator cont…
But: A participant who has attained a secondary school diploma for the Credential Attainment Indicator is counted only if the participant is employed or enrolled in a postsecondary education or training program within one year of exit

29. Credential Attainment Indicator: Secondary Credential
The secondary credential component of the Credential Attainment Indicator is limited to participants who
did not previously possess a high school equivalency and entered at or above the 9th grade level;
OR who advance to the 9th grade or higher level during a period of participation;
and exited from the secondary education program.

30. Credential Attainment Indicator: Postsecondary Credential
The postsecondary education component of the Credential Attainment Indicator is limited to participants who
were enrolled in a postsecondary education or training program, including an integrated education and training (IET) program;
and exited from the postsecondary education or training program.

31. Credential Attainment Indicator cont…
What’s New?
What’s Not?
Receipt of secondary credential only counts if participant also is employed or in postsecondary education within 1 year after exit
Receipt of a secondary credential without employment or postsecondary entry program is still counted, but only as part of MSG
Receipt of a postsecondary credential
Presenter should include how we are connecting the two trainings and, if relevant, some examples of how people engaged in LEAP I.
One year follow up needed for secondary credential component

32. Measurable Skill Gains (MSG)
Five types of gain to measure progress toward academic, technical or occupation credential, or employment
Two types of gain apply to adult education:
Educational functioning level gain—three ways to document EFL gain
Receipt of a secondary credential

33. Five Types of Measurable Skill Gains for WIOA
Secondary diploma/ equivalent
Secondary or postsecondary transcript
Educational functioning‒level gain
Pre-post test
Completion of Carnegie Units
Program exit + entry into postsecondary education
Progress toward milestones
Passing technical/ occupational knowledge-based exam
Used in Title II
NOTE: This graphic will be printed on large chart paper and hung in training room

34. Educational Functioning- Level Gain
Evaluation Learning Community Training
December 7-8, 2011
Educational Functioning- Level Gain
An educational functioning level (EFL) gain may be measured by the following:
Comparing the participant’s pretest with the participant’s posttest, using an NRS approved test
Awarding of Carnegie Units or credits in an adult high school program
Enrollment in postsecondary education and training after exit

35. Evaluation Learning Community Training
December 7-8, 2011
Counting Measurable Skill Gains
All participants are included for MSG for each period of participation.
Only one type of gain can be counted for each participant per period of participation, the last achieved.
Entry into postsecondary education is measured only after participant exits.
Receipt of secondary credential and entry into postsecondary education must occur by the end of the program year (June 30).
Participants in adult high school can complete Adult Basic Education (ABE) Level 5 by earning enough Carnegie Units or credits to move to 11th- or 12th-grade status according to state rule.

36. Measurable Skill Gains
What’s New?
What’s Not?
EFL gain is expanded to include postsecondary entry after exit for all participants.
Pre- and posttesting, and assessment procedures and policy, remain the same.
Receipt of a secondary diploma counts as type of gain for any participant
Entry into postsecondary and receipt of a secondary diploma counted until the end of the program year (June 30).
Presenter should include how we are connecting the two trainings and, if relevant, some examples of how people engaged in LEAP I.
Only one type of gain can count per period of participation

37. Participant Exclusions
The following reasons for EXIT allow the exclusion of a participant from ALL performance indicators:
Exit is due to the participant becoming incarcerated or entered into a 24-hour support facility such as a hospital or treatment center
Exit is due to medical treatment that lasts more than 90 days
Participant is deceased
Exit is due to being called into active duty in the National Guard or other armed services for at least 90 days

38. Corrections Exclusions
Participants in a correctional institution under Section 225 of WIOA who remain incarcerated after exit are included in the MSG indicator, but excluded from:
2nd Quarter Employment Indicator
Median Earnings Indicator
4th Quarter Employment Indicator
Credential Indicator

39. Section 107 Performance Measures
Achievement of an educational gain as determined by the National Reporting System levels (Refer to the Office of Adult Education’s Assessment Policy)
Achievement of basic English proficiency (Attainment of highest scale scores in ALL modules)
Attainment of the official GED or passage of one or more individual actual GED test
Attainment of a high school diploma or passage of a course required to attain a high school diploma (earn credit towards diploma)
Enrollment in a postsecondary institution
Enter or Retain employment

40. MAERS Screen Changes
Proposed changes to MAERS include but are not limited to:
Removing the “Follow Up” module and collecting all performance measure data in the Program Outcomes module
Creating an Interim Achievements module
Building reports to filter and include only participants that meet specific criteria (e.g., NRS reports – those with 12 or more hours)
Adding a funding source filter to reports, when possible

41. Reporting Timeline Changes
Beginning PY , the state agency must submit NRS reports to federal government by October 15th (previously December 31st)
MAERS deadlines will now be:
August 1st for Registrations, Assessments, Class Enrollments, and Attendance.
September 30th for Planned Gaps, Interim Outcomes, Program Exits, and Performance Outcomes

42. NRS Report Templates
Review handouts of NRS Tables

43. GED Data Matching

44. GED Data Matching
GED data matching will help validate two of six WIOA Outcome Measures:
Attained a Secondary School Diploma/Recognized Equivalent and Enrolled in Postsecondary Education or Training within one year
Attained a Secondary School Diploma/Recognized Equivalent and Employed within one year

45. GED Data Matching cont…
GEDTS Database…
Has Test and Credential data
Data available by Jurisdiction

46. GED Data Matching cont…
GEDTS
WLDS
GEDTS data exported to Workforce Longitudinal Data System (WLDS)
WLDS has serves several purposes
GED data matching will be one of them

47. GED Data Matching cont…
GEDTS
WLDS
MAERS
Data then moves from WLDS to MAERS

48. GED Data Matching cont…
WLDS
MAERS
GEDTS
Data Matching will be a cyclical process run monthly

49. GED Data Matching cont…
MAERS
MAERS Participants will be matched…

50. GED Data Matching cont…
WLDS
…to GED Test Takers in WLDS

51. GED Data Matching cont…
MAERS
Participants matched will be updated in MAERS
MAERS Participant
GED Test Takers

52. GED Data Matching cont…
Matching will be done using:
First Name
Last Name
Date of Birth

53. GED Data Matching cont…
Name matching has one drawback that SSN matching does not…

54. GED Data Matching cont…
Bob Jones MAERS
Robert Jones
GEDTS
A computer cannot determine that this is the same person

55. GED Data Matching cont…
GEDTS
What we will get from GEDTS:
Practice Tests
Official Test
Repeated tests
Credential Attainment

56. GED Data Matching cont…
MAERS
Data from GEDTS will be used for:
Outcome Measures
Interim Achievements

57. Interim Achievements will:
Be collected by Program Year
Show Attainments made before exit
Show progression during a registration

58. Interim Achievements cont…
Interim Achievements Include:
GED Practice Tests
GED Official Tests
Repeat Tests
GED Credential Attainment
HSD Credits
HSD Attainment

59. Interim Achievements cont…
Note – This is a mock up. Final product is subject to change.

60. Interim Achievements cont…
Note – This is a mock up. Final product is subject to change.

61. Interim Achievements cont…
Note – This is a mock up. Final product is subject to change.

62. Interim Achievements cont…
Note – This is a mock up. Final product is subject to change.

63. Interim Achievements cont…
Note – This is a mock up. Final product is subject to change.

64. QUESTIONS?

65. MAERS Development Team
Contact
State Department
Phone Number
Address
Dean Smith
MIS
Sue Johnson
Helpdesk
Erica Luce
Office of Adult Education
Sue Muzillo
Brian Frazier
Sandy Thelen
Office of Adult Education – Section 107 Coordinator

66. JEOPARDY