2. Multi-Subsidy Accounting
Trainer: Brandi Fister

3. Multi-Subsidy
The ability to track and report multiple layers of subsidy revenue within one property.

4. Multi-Subsidy Accounting
Setting Up Multi-Subsidy Accounting
Creating Differentiating Funds
Setting up new Bank Accounts
Defining Multiple Entities for 1099’s
Development Setup and Account Mapping
Unit Based vs. Tenant Based Multi-Subsidy
Rental Assistance Provider Customer Setup
Processing Rental Assistance Payments
Internal Payments that were paid by the Agency
Payments from an Outside Source

5. Creating Funds Choose General Ledger from Main Menu Select Setup
Choose Funds
Fund list displays

6. Creating Funds From the Fund list screen, click PLUS Enter Fund info
2-step Wizard is initiated
Enter Fund info

7. Setting Up Bank Accounts
Choose General Ledger from Main Menu
Select Setup
Choose Bank Accts
Bank Account list displays

8. Setting Up Bank Accounts
From the bank account list screen, click PLUS
Enter bank account info
Bank Account ID and Description are user-defined
Enter the appropriate TIN for the entity utilizing the bank account

9. Defining Entities Choose IRS 1099 from the Main Menu Select Setup
Click Payer
Payer list displays

10. Defining Entities From the Payer list screen, click PLUS
Enter Payer info and SAVE
Choose the Bank Account tab
This assigns the account to the Payer
Allows the system to gather info for 1099s for separate entities

11. Development Setup
Market Rate or Tax Credit Properties will have TAR accounts and Rental Assistance Accounts

12. Development Setup
Multi-Family Developments could have Subsidy Assistance Accounts

13. Development Mapping Setup
From Tenants Accounts Receivable (TAR)
Select Offices and Accounts – Accounts

14. Development Mapping Setup
Balance Sheet Accounts

15. Development Mapping Setup
Income Accounts

16. What subsidies do you layer?
Examples:
Market Rate
Tax Credit
HCV
Local Grants RD
Multi-Family (TRACS)
All of the Above and more

17. A Multi-Subsidy Story
Eric Davis receives a Section 8 voucher for housing. After searching high and low, she finds the apartment of her dreams. The place she will call home is a Low Income Housing Tax Credit property that is owned by the HA. The software will need to track the HAP expense for her voucher as well as the receivables for her Tenant Rent and the Receivable for the voucher subsidy coming in to the property. What does that look like?

18. A Multi-Subsidy Story

19. Rental Assistance Provider Customer

20. Rental Assistance Payment Wizard
*Select the
Rental Assistance Payment Wizard from the Home Search Menu

21. Rental Assistance Payment Wizard

22. Rental Assistance Payment Wizard

23. Rental Assistance Payment Wizard

24. Rental Assistance Payment Wizard

25. Rental Assistance Payment Wizard

26. Rental Assistance Payment Processing from Outside Entities
Start with a Customer Search from the 2+ Home Screen

27. Rental Assistance Payment Processing from Outside Entities

28. Rental Assistance Payment Processing from Outside Entities

29. Rental Assistance Payment Processing from Outside Entities

30. Rental Assistance Payment Processing from Outside Entities

31. Rental Assistance Payment Processing from Outside Entities

32. Rental Assistance Payment Processing from Outside Entities
Click Finish to complete the payment wizard and post the payments to the selected accounts. Don’t forget to balance and deposit your cash drawer.

33. Subsidy Assistance for TRACS Setting the Voucher as Closed creates the Charges

34. Reports
The Rental Assistance reports were originally developed for Tax Credit purposes, which is why they begin with “Tax Credit.” However, they function for all dual subsidy types.

35. Reports
Unit Contract Rent
Tenant Rent
Subsidy

36. Questions?
Brandi Fister