1. P2P Module: Ariba P2P INVOICING
Status and Reporting
P2P Module: Ariba P2P INVOICING
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Inv Module 7 – Status and Reporting

2. Checking Invoice/Payment Status
After the invoice is reconciled, you can check for payment status.
Paying means the invoice is submitted to SAP and awaiting payment.
Paid means the invoice has been paid via SAP.
Click the Payments tab to see the list of payments.
Click the ID for more details.
Inv Module 7 – Status and Reporting

3. Checking Invoice/Payment Status (Continued)
Click Back to return to the invoice or Ariba home page.
Click the Transaction number to view Remittance.
SAP Invoice Number
Inv Module 7 – Status and Reporting

4. Checking Invoice/Payment Status (Continued)
Reference # is SAP Clearing document number.
Remittance Details show all invoices paid in the remittance. Supplier also receives a copy of the remittance through Ariba Network.
Inv Module 7 – Status and Reporting

5. Search to View Status In the command bar, click Search and select:
Invoice: View the original invoice
Invoice Reconciliation: View the exceptions and the reconciliation result
Payment: View the payment details
Note: The available search fields vary by document type.
Inv Module 7 – Status and Reporting

6. Monitor Invoice Status
Invoice need to be in Paying status in order to be pushed to SAP for payment. The status in Red needs action in Ariba.
Status
Invoice / IR
Definition
Approving
Invoice
The invoice is entered and awaiting SCC approval of invoice data.
Reconciling
Invoice or IR
The IR document has been created and there are invoice exceptions.
Reconciled
All invoice exceptions have been addressed, either by correcting data, accepting the exception or disputing the amount.
Rejected IR
The invoice has been rejected back to the supplier. The supplier will need to update and resubmit the invoice to receive payment.
All invoice exceptions have been addressed, and the IR has been submitted for approval.
Approved
All approvers have approved the IR with its accepted exceptions.
Paying
The IR has been submitted to SAP for payment.
Paying Failed
The transfer of the data from Ariba to SAP failed. Need to identify the failure reason and fix the issue.
Paid
The invoice is paid through SAP.
Inv Module 7 – Status and Reporting

7. Note: There is a 6-hour delay on data displayed in the reports.
Access a Report
Note: There is a 6-hour delay on data displayed in the reports.
Click Manage and select Public Reports.
Click the type of report you want and select Open.
Inv Module 7 – Status and Reporting

8. Customize/Edit/Export Report
Switch to Chart view.
Add the report to the dashboard.
Edit the report
Export the report to Excel.
Switch between Aggregate and Detail views.
Inv Module 7 – Status and Reporting

9. Save Revised Report (Optional)
Save modified report
User could rename the edited report and save it to Personal Workspace
Inv Module 7 – Status and Reporting

10. System Demonstration In this demonstration, you will see how to
View payment status
Run and edit a public report
URL–
Inv Module 7 – Status and Reporting