1. A PPROVE AN I NVOICE 1 P2P Module: Ariba P2P INVOICING Note: This content is subject to change. Please click on the link below for latest version http://eportal.sccgov.org/sites/proc/training/Pages/Ariba-P2P.aspxhttp://eportal.sccgov.org/sites/proc/training/Pages/Ariba-P2P.aspx I NV M ODULE 5 – A PPROVE AN I NVOICE

2. A RIBA I NVOICE F LOW Supplier Department AP Processer AP Supervisor or Cost Center Approver SAP Send Invoice Submitted via AN? Enter Invoice Approve? Receive OK to Pay Accept Invoice Amount? Accept Expected PO Amount? No Yes Dispute or Reject No Review Invoice Yes No Yes No Yes Exceptions? Yes Reject No I NV M ODULE 5 – A PPROVE AN I NVOICE

3. A CCESS IR S FROM E MAIL The invoiced line items appear in the body of the email. You will be notified by email when an invoice needs your approval. Click Open to review the exceptions and actions taken. I NV M ODULE 5 – A PPROVE AN I NVOICE

4. A CCESS IR S FROM A RIBA ACCOUNT Click ID or Approve to open the IR document. You should check To Do Portlet in Ariba to see all invoice needs your approval. Check To Do portlet to see all invoices need to be approved. I NV M ODULE 5 – A PPROVE AN I NVOICE

5. R EVIEW THE E XCEPTIONS AND A CTIONS Click Open to check the details of the reconciliation on IR document. View the exceptions and actions in the Exceptions section. I NV M ODULE 5 – A PPROVE AN I NVOICE

6. E DIT THE IR IF N EEDED Click Hide Details to hide line details I NV M ODULE 5 – A PPROVE AN I NVOICE Click View Details to see line details

7. E DIT THE IR IF N EEDED (CONTINUED) Click Comments icon to see comments. More comments can be added if needed. Click the Information icon to check the details of the exception. I NV M ODULE 5 – A PPROVE AN I NVOICE

8. E DIT THE IR IF N EEDED (C ONTINUED ) To edit an item, click Action and select the different option. Or Click Defer to someone else to reconcile the item. I NV M ODULE 5 – A PPROVE AN I NVOICE

9. A PPROVE / R EJECT I NVOICE Click Approve to approve via Ariba. Click Reject to reject the invoice. The supplier will need to resubmit a new invoice to receive payment. Leave a comment to supplier for rejection reason. I NV M ODULE 5 – A PPROVE AN I NVOICE

10. A PPROVE / R EJECT I NVOICE (C ONTINUED ) (Optional) Provide Comments. Use the checkbox to designate whether the supplier can see them. When you are done, click Submit to submit the invoice to SAP for payment. I NV M ODULE 5 – A PPROVE AN I NVOICE

11. M ONITOR F AILED I NVOICE I NV M ODULE 5 – A PPROVE AN I NVOICE If a reconciled invoice failed on interface validation to SAP, the IR document will be in Paying Failed status. The error needs to be identified and fixed in order for the invoice to be paid.

12. M ONITOR F AILED I NVOICE (C ONTINUED ) Click the History tab. The Action field will say Push Error. Click Comments to view error details. I NV M ODULE 5 – A PPROVE AN I NVOICE Open the IR document and click History tab. Open the Comments to see the details of the error message. If assistance is needed to fix the error, please contact Ariba Invoice Support team.

13. S YSTEM D EMONSTRATION In this demonstration, you will see how to 1. Approve an invoice URL– https://sccgov-t.supplier.ariba.com/ad/register/SSOActions?type=fullhttps://sccgov-t.supplier.ariba.com/ad/register/SSOActions?type=full I NV M ODULE 5 – A PPROVE AN I NVOICE