1. How to add the bibliographic alternate graphic representation fields to acquisitions letters
Yoel Kortick
Senior Librarian

2. Introduction
As of the November 2017 release it is possible to add the alternate graphic representation fields of the bibliographic record to the following acquisitions letters:
order list letter
POLine Renewal Letter
POLine Claim Letter
POLine Cancellation Letter
This allows the institution to send a more detailed and specific letter to the vendor.

3. Example
Here for example is a record with multiple alternate graphic representation fields ( )

4. Order List Letter configuration – Part 1 of 2
In the acquisitions letters xsl add these fields in red bold.
Here is example from order list letter.
<table cellpadding="5" class="listing">
<xsl:attribute name="style">
<xsl:call-template name="mainTableStyleCss" /> <!-- style.xsl -->
</xsl:attribute>
<tr>
<th
</tr>

5. Order List Letter configuration – Part 2 of 2
<xsl:for-each select="notification_data/po/po_line_list/po_line">
<tr>
<td><xsl:value-of select="line_reference"/></td>
<td><xsl:value-of select="create_date"/></td>
<td><xsl:value-of select="identifier_type"/> <xsl:value-of select="identifier"/></td>
<td><xsl:value-of select="meta_data_values/title"/></td>
<td><xsl:value-of select="total_quantity"/></td>
<td align="right"><xsl:value-of select="total_price_compose/currency"/> <xsl:value-of select="total_price_compose/sum"/></td>
<td><xsl:value-of select="vendor_note"/></td>
<td><xsl:value-of select="title_alternate_graphic"/></td>
<td><xsl:value-of select="creator_alternate_graphic"/></td>
<td><xsl:value-of select="acqterms_edition_alternate_graphic "/></td>
</tr>
</xsl:for-each>
</table>
<br />
<table>
In the acquisitions letters xsl add these fields in red bold.
Here is example from order list letter.

6. Sending letter to vendor
Now the letter is being sent to the vendor

7. New Analytics Administrator Role (Sept. 2017)
In the letter to the vendor the alternate graphic representation fields appear as follows:

8. The letter with the new fields
In the raw xml they appear as follows:
<acq_method_legal_deposit>false</acq_method_legal_deposit>
<acqterms_edition_alternate_graphic>מהדורה שניה</acqterms_edition_alternate_graphic>
<acquisition_method>PURCHASE</acquisition_method> …
<create_without_inventory>false</create_without_inventory>
<creator_alternate_graphic>מרכז מחקרי מדיניות. </creator_alternate_graphic>
<default_location_from_template></default_location_from_template>
<title>Ekhut ha-mutsar be-Yiśraʼel / [butsaʻ ʻa. y. Etan Yaʻaḳovson ṿe-Ardon Kohen].</title>
<title_alternate_graphic>איכות המוצר בישראל </title_alternate_graphic>
<total_price>10</total_price>

9. Thank you